Firm-Fixed-Price type for comprehensive service and support agreement for various imaging equipment manufactured by Hologic located at multiple facilities within the region served by the Great Plains Area Indian Health Service.
ID: 75H70626Q00003Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/e55d966eb3284155873d7548d1404d70/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service (IHS) Great Plains Area, is seeking qualified contractors to provide comprehensive maintenance and support services for Hologic imaging equipment across multiple facilities in South Dakota, North Dakota, Iowa, and Nebraska. The procurement involves a Firm-Fixed-Price contract with a base year and four one-year option periods, focusing on calibration, preventive maintenance, and unscheduled repairs using new OEM-certified parts, adhering to strict OEM guidelines to ensure compliance with accreditation standards. Interested small businesses must submit their quotes by November 10, 2025, at 12:00 pm CT, and are encouraged to direct any questions to Mona Weinman at mona.weinman@ihs.gov. The anticipated total cost of the contract, including option years, is to be determined based on competitive pricing.

    Point(s) of Contact
    Mona Weinman
    (605) 945-5427
    mona.weinman@ihs.gov
    Files
    Title
    Posted
    BNJ mw_Redacted.pdf
    This document is a "Justification for Other than Full and Open Competition" for brand-name Hologic Imaging devices within the Great Plains Service Area. It seeks comprehensive service and support for existing Hologic Selenia Mammography Imaging Systems, including associated workstations, located in various Radiology Departments. The justification states that Hologic Imaging Systems are sophisticated medical devices requiring OEM-set Preventive Maintenance and that services must be conducted by OEM-certified, authorized entities, or the OEM directly. The rationale for this sole-source procurement is that the "Brand Name is essential to the Government's needs" and that the items are "peculiar to one manufacturer" because other products cannot meet the agency's requirements. Failure to comply with OEM guidelines could result in accreditation failures, equipment damage, and patient harm. The anticipated cost is deemed fair and reasonable due to available FSS contracts.
    Solicitation Package 26Q00003.pdf
    This Request for Proposal (RFP) from the Great Plains Area Indian Health Service seeks a contractor to provide comprehensive, firm-fixed-price maintenance and support for Hologic Imaging equipment across multiple facilities in South Dakota, North Dakota, Iowa, and Nebraska. The contract includes a base year and four one-year option periods, covering calibration, preventive maintenance, and unscheduled repairs with new OEM-certified parts. Key requirements include adherence to OEM schedules and accreditation standards (CMS, TJC, DNV-GL), submission of service schedules, and specific documentation for all services. The selection will be based on the Lowest Price Technically Acceptable (LPTA) procedure, evaluating technical factors such as qualifications, company management, capacity, and past performance. Invoicing will be done electronically via the Invoice Processing Platform (IPP). The document also outlines exclusions, liability, warranty, and strict confidentiality clauses regarding patient and network information.
    Updated Combined synopsis 26Q00003.pdf
    The Great Plains Area (GPA) Indian Health Service (IHS) has issued Request for Quote (RFQ) 75H70626Q00003, a combined synopsis/solicitation for commercial items, to secure comprehensive maintenance service and support for Hologic imaging equipment across multiple facilities in its region (SD, ND, IA, NE). This 100% Small Business Set-Aside RFQ, under NAICS Code 811210, seeks firm-fixed-price quotes for a contract with a base year and four one-year option periods. Quotes, due by November 10, 2025, at 12:00 pm CT, must be all-inclusive and submitted on company letterhead, detailing technical descriptions, warranty terms, pricing, and required representations and certifications. The award basis is Lowest Price Technically Acceptable, evaluating qualifications, company management, capacity, and past performance. Contractors must provide new equipment and parts and be registered with www.sam.gov, possessing a Unique Entity ID (UEI) and TIN. Invoices will be processed through the Invoice Processing Platform (IPP). Questions are due by October 24, 2025, at 12:00 pm CT, to mona.weinman@ihs.gov.
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