HD Video Cameras
ID: 030ADV25Q0174Type: Combined Synopsis/Solicitation
Overview

Buyer

LIBRARY OF CONGRESSLIBRARY OF CONGRESSCONTRACTS SERVICESWashington, DC, 20540, USA

NAICS

Audio and Video Equipment Manufacturing (33431)

PSC

CAMERAS, MOTION PICTURE (6710)

Original Source

https://sam.gov/opp/7c01b39d977148b585a52df75a892a12/view
Timeline
    Description

    The Library of Congress is seeking proposals for a firm fixed-price contract to replace its fleet of High Definition (HD) video cameras, specifically transitioning to Sony FX6 and Sony Burano models. The procurement aims to ensure compatibility with existing equipment and enhance the Library's multimedia production capabilities, as the current HD cameras have reached the end of their lifecycle. This initiative is critical for maintaining high-quality audiovisual resources, with the contractor required to provide camera kits, lenses, tripods, and accessories within 120 days of contract award. Interested vendors should direct inquiries to Brian D. Curl at bcurl@loc.gov or call 202-707-3090, with quotes due by June 17, 2025, at 5:00 PM Eastern Time.

    Point(s) of Contact
    Brian D. Curl
    (202) 707-3090
    bcurl@loc.gov
    Files
    Title
    Posted
    030ADV25Q0174.pdf
    The Library of Congress is seeking proposals for a firm fixed-price contract to replace its current fleet of High Definition (HD) video cameras. The Office of the Librarian Multimedia Group requires new camera kits and accessories compatible with existing equipment to ensure seamless operation. The contract encompasses the provision of five Sony FX6 and one Sony Burano cameras, various lenses, tripods, batteries, and additional accessories, all to be delivered within 120 days after contract award. Key requirements include high-performance specifications for cameras and accessories to align with the Library's existing equipment, particularly focusing on compatibility with the Sony ecosystem. The solicitation outlines detailed specifications in sections concerning pricing, delivery schedules, invoicing, and special contract requirements. Offerors must demonstrate compliance with technical specifications to qualify for contract award, with the aim of the Library finding a technically acceptable proposal at the lowest price. The document follows standard federal procurement protocols, emphasizing requirements for small businesses, security clearances for deliveries, and invoicing processes through authorized platforms, ensuring adherence to government regulations throughout the project lifecycle.
    030ADV25Q0174 0001.pdf
    The document is an amendment to a solicitation (030ADV25Q0174) issued by the Contracts and Grants Directorate of the Library of Congress. Its primary purpose is to address offeror inquiries and extend the deadline for submitting quotes to June 17, 2025, at 5:00 PM Eastern Time. It emphasizes the importance of acknowledging the amendment prior to the adjusted deadline for offer submissions. The document includes a structured format with sections indicating modification details, including a list of attachments such as price schedules, brand name justifications, and an addendum for questions and answers. This amendment underscores procedural compliance and offers clarity for participants in the solicitation process, ensuring that all relevant modifications and inquiries are systematically addressed.
    030ADV25Q0174 0002.pdf
    The file outlines an amendment to a solicitation related to a contract managed by the Contracts and Grants Directorate at the Library of Congress. It primarily serves as a communication tool to inform all offerors and bidders about additional questions that have been answered, specifically within the updated Attachment J-3. The amendment does not change the due date for submissions, and the document includes specifications for how offers should acknowledge receipt of the amendment. Key components include the solicitation number, various item codes, and a list of attachments such as the Price Schedule and Brand Name Justification. This amendment exemplifies a typical governmental process to ensure clarity and transparency in federal procurement, fostering effective communication between the contracting authority and potential contractors while adhering to federal regulations.
    Attachment J-1 - Price Schedule.xlsx
    The document outlines the price schedule for an IGCE project, specifying various camera equipment and accessories to be procured. It details the item descriptions, quantities required, and space for proposed unit prices from offerors. Key items listed include camera bodies (Sony FX6 and Burano), multiple types of lenses, essential accessories, headphones, tripods, memory cards, and protective cases. Each category is quantified, reflecting a comprehensive strategy for acquiring equipment needed for a project, likely tied to film or video production. The document serves as a structured template for bidders to submit their pricing for these deliverables, ensuring transparency and competitive pricing in line with government procurement protocols. By collecting these specific pieces of equipment, the government aims to equip a project with high-quality filming capabilities, adhering to industry standards. This initiative highlights the ongoing commitment to enhance audiovisual production resources within federal projects.
    Attachment J-2 - Brand Name Justification.pdf
    This document serves as a Justification and Approval (J&A) for contracting without full and open competition, specifically under Requisition Number 2025-LBN-0072. It outlines the authority to proceed with a contract exceeding $250,000, citing that only one responsible source meets the Library’s unique requirements, as defined under the Federal Acquisition Regulation (FAR) and U.S. Code. The justification includes conditions where competition is limited due to urgency, necessity for a specialized product, or brand-name specifications essential for fulfilling the government’s requirements. For procurements up to $250,000, simplified acquisition procedures apply, reiterating the reasons for contracting without competition. The document emphasizes the need to solicit interest from potential sources through SAM.gov and addresses circumstances where advance notice is not required. It includes determinations regarding the fairness and reasonableness of pricing, confirming compliance with various evaluation criteria. Ultimately, the contracting officer certifies that the justification is accurate and complete, indicating a structured approach to ensuring compliance with government procurement regulations while addressing the Library's specific needs efficiently.
    Attachment J-3 - Questions and Answers.pdf
    The document serves as a response to questions regarding a request for proposals (RFP) related to camera and equipment specifications for government use, particularly concerning the FX6 camera kits. Key queries address the desired tripod specifications, camera lens requirements, and support equipment such as cases and microphones. The existing equipment preferences include Vinten tripods, Porta-Brace soft cases, and an array of lenses, primarily Sigma Cine Lenses and Sony microphones, indicating a focus on high-quality, reliable gear. Specific operational needs, such as the inclusion of external servo motors for certain lenses and AC power options, were clarified. The responses confirm existing inventory sufficiency for items like extra batteries and media card readers, suggesting that the agency seeks to optimize procurement without redundancy. Overall, this document highlights the agency's commitment to maintaining equipment quality while ensuring solutions align with established operational standards and equipment compatibility.
    Attachment J-3 - Questions and Answers - UPDATED.pdf
    The document is a Q&A attachment regarding a request for proposals (RFP) for camera equipment, specifically for FX6 camera kits. The primary focus is on identifying and specifying the types of tripods, camera cases, lenses, and additional accessories required for the project. Key specifications include a preference for the Vinten System Vision blue3 Head with Flowtech 75 Carbon Fiber Tripod, and a Porta-Brace soft case for the cameras, along with Pelican hard cases for the lenses. The RFP emphasizes the need for compatibility with existing inventory, particularly regarding lenses and servo motors for remote control. Additionally, the document addresses inquiries about battery needs, microphone models, and load capacities of tripods. Overall, it establishes the essential equipment requirements and clarifies misconceptions among potential offerors while ensuring compatibility with current assets. This document serves to guide suppliers in providing accurate quotes aligned with the agency's needs, reflecting the intentionality behind government procurement processes.
    Lifecycle
    Title
    Type
    HD Video Cameras
    Currently viewing
    Combined Synopsis/Solicitation
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