FY24 Air Force Life Cycle Managment (AFLCMC) AV System B892 Auditorium
ID: F2XTTQ4158AW01Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA3300 42 CONS CCMAXWELL AFB, AL, 36112-6334, USA

NAICS

Audio and Video Equipment Manufacturing (334310)

PSC

VIDEO RECORDING AND REPRODUCING EQUIPMENT (5836)

Original Source

https://sam.gov/opp/5ae086840512416eb5c008b0cff6120b/view
Timeline
    Description

    The Department of Defense, through the Air Force Life Cycle Management Center (AFLCMC), is soliciting contractor services for the upgrade of the audio-visual (AV) system in the Building 892 Auditorium at Maxwell-Gunter Annex, Alabama. The project entails the installation of new AV equipment, including a video wall, wireless microphones, ceiling speakers, and a touch panel control system, while ensuring compliance with relevant codes and regulations. This initiative is crucial for modernizing the auditorium's AV capabilities, thereby enhancing operational support for presentations and meetings. Interested contractors should contact A1C Troy Cournoyer at troy.cournoyer@us.af.mil or 334-953-3100, with a delivery date for project completion set for September 30, 2024.

    Point(s) of Contact
    A1C Troy Cournoyer
    (334) 953-3100
    troy.cournoyer@us.af.mil
    William Stallings
    (334) 953-3266
    william.stallings.1@us.af.mil
    Files
    Title
    Posted
    Solicitation - FA330024Q0071.pdf
    The document outlines a solicitation for contractor services related to the installation and upgrading of audio-visual systems for the Business Enterprises Systems (BES) Auditorium at Gunter Annex, Maxwell Air Force Base. The contracting officer is Troy Cournoyer, who oversees an unrestricted acquisition process, encouraging small business participation, particularly from HUBZone, service-disabled veteran-owned, and women-owned businesses. The specified North American Industry Classification System (NAICS) code is 334310, indicating the types of products and services involved. The contractor is required to provide both installation services and necessary materials, adhering to terms outlined in the Statement of Objectives. Inspection and acceptance will occur at the destination, with a delivery date set for September 30, 2024. The document includes various Federal Acquisition Regulation (FAR) clauses that stipulate terms for contract performance, payment processes, and necessary health and safety compliance. This RFP reflects a structured approach to improving government facilities through specified service requirements, emphasizing small business engagement in federal contracting opportunities while ensuring standards for quality and compliance.
    Sources Sought SAM - AV Auditorium.pdf
    The Air Force seeks information on companies capable of installing a comprehensive audio-visual (AV) system in the AFLCMC Building 892 Auditorium. This is a market research effort to determine available sources for a potential future solicitation. Companies are invited to provide general information about their business and capabilities. The focus is on meeting the specific requirements outlined in the Statement of Requirements (SOR) Draft. Interested parties are to respond with manufacturer specifications and references by 5 August 2024. The SOR Draft details the specific technical requirements for the AV system installation, including paragraphs 2.0 to 4.5, which are the primary focus for vendor responses. This information will assist the Air Force in deciding on an acquisition strategy and does not constitute a solicitation or guarantee of future contracts.
    Statement of Objectives Auditorium B892.pdf
    The Air Force Life Cycle Management Center (AFLCMC/GB) requires a contractor to upgrade the audio-visual (AV) system in Building 892 Auditorium at Maxwell-Gunter Annex, Alabama. The project involves the installation of new displays, AV furniture, and a sound system while de-installing the existing equipment. Compliance with relevant codes, including the National Electric Code and fire safety regulations, is mandatory. Key components of the upgrade include a new video wall, wireless microphones, ceiling speakers, and a touch panel control system. The contractor will also provide necessary documentation, training for personnel, and warranties for all installed equipment. The work must be completed within specified hours and with minimal disruption to existing facilities. Contractors need to adhere to security protocols for accessing the site and implement safety measures during installation. All materials provided must be brand new, and past systems will be recycled per military processes. This initiative reflects a commitment to modernizing the auditorium's AV capabilities, enhancing operational support for presentations and meetings.
    Statement of Requirements Auditorium - AV Auditorium Draft.pdf
    The primary objective of this procurement is to upgrade the audio-visual system in Building 892 Auditorium at the Maxwell-Gunter Annex in Alabama. The focus is on installing new displays, furniture, sound systems, and control mechanisms while removing existing unused equipment. The contractor is responsible for providing all necessary equipment and labor for this upgrade, ensuring compliance with technical standards and fire regulations. The audio component entails installing wireless microphones, a wired podium microphone, and an audio mixing system. The video system requires a video wall with specific dimensions and technology specifications, catering to various presentation formats. Additionally, the contractor will install Pan-Tilt-Zoom cameras for video conferencing and an AV bridge. They will also design and implement a control system with a touch panel, ensuring ease of use and approval from the end user. The scope entails programming, configuration, and providing network connectivity, with the Gunter Network Control Center managing government network connections. The contractor will remove existing AV racks and replace them with wall-mounted options if feasible. Training and maintenance support are also part of the requirements, along with a one-year warranty. The performance is expected to commence after award and must adhere to strict timing guidelines, with most work conducted between 7 AM and 5 PM on weekdays. Security and access requirements are outlined, along with a mandate for visible contractor employee identification. An important requirement is that all items procured must be brand new. The estimated value of this procurement is not provided. Vendors have until 21st June to submit their proposals, which will be evaluated based on price and the technical merit of their solutions.
    Synopsis Pre Solicitation - AFLCMC Auditorium AV.pdf
    The 42nd Contracting Squadron at Maxwell AFB is set to issue a Request for Quote (RFQ) for specific items listed in the attached Statement of Objective (SOO). The contract will be a Firm-Fixed Price (FFP) with the NAICS Code 334310, which is designated for small businesses with a maximum of 750 employees. The RFQ is expected to be available around September 6, 2024, on the System for Award Management (SAM) website, with no paper copies being distributed. Interested vendors must register in SAM and maintain an active status to be eligible for the award, and ensure their registration includes the specified NAICS code. A Commercial and Government Entity code (CAGE) is also required for all proposals. The solicitation details will include due dates, which interested parties need to monitor regularly for any updates or amendments. Points of contact for this solicitation are provided, but it is reiterated that this announcement does not represent a formal request for quotes or proposals. Overall, this document serves to prepare potential bidders for the RFQ and outlines necessary compliance and registration requirements.
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