Winter Property Maintenance (GMFL Supervisor's Office)
ID: 12444326Q0001Type: Combined Synopsis/Solicitation
Overview

Buyer

AGRICULTURE, DEPARTMENT OFFOREST SERVICEUSDA-FS, CSA EAST 5Atlanta, GA, 303092449, USA

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/4370f12f9d79412db533096769a7273f/view
Timeline
    Description

    The Department of Agriculture, specifically the Forest Service, is seeking a contractor for winter property maintenance services at the Green Mountain and Finger Lakes National Forests Supervisor's Office in Mendon, Vermont. The contract, which spans a base year and four option years starting October 15, 2025, requires the contractor to provide snow and ice removal from various areas, including driveways and parking lots, as well as the application of anti-skid materials and management of snow piles. This maintenance is crucial for ensuring safe access to the facility during winter months. Interested small businesses must submit a technical proposal, price proposal, and relevant certifications, with the award based on a best-value determination that weighs technical capability alongside price. For further details, potential bidders can contact Carrie L. Edwards at carrie.edwards@usda.gov.

    Point(s) of Contact
    Carrie L Edwards
    carrie.edwards@usda.gov
    Files
    Title
    Posted
    12444326Q0001.pdf
    The solicitation (12444326Q0001) is a Request for Quotation (RFQ) for Winter Property Maintenance Services for the Green Mountain and Finger Lakes National Forests Supervisor's Office in Mendon, Vermont. It is set aside for Small Businesses with NAICS code 561730 and a $9.5 million size standard. The contract is a firm, fixed-price, multi-year Performance Based Service Contract, with a base year from the date of award through September 30, 2026, and four option years extending through September 30, 2030. Services include plowing, de-icing, and snow pile removal. Offerors must be registered in SAM and submit a technical proposal (past performance, technical capability), a price proposal, and representations and certifications. Award will be based on a best-value determination, where technical factors (past performance and technical capability) combined are approximately equal to price. Various FAR and AGAR clauses are incorporated, covering areas like insurance, payment, and restrictions on certain telecommunications equipment.
    Attachment 1_Statement of Work.pdf
    The US Department of Agriculture (USDA) Green Mountain & Finger Lakes National Forests is seeking a contractor for winter property maintenance at its Supervisor's Office in Mendon, Vermont. The contract, spanning a base year and four option years starting October 15, 2025, requires the contractor to provide all necessary equipment and personnel. Key tasks include snow and ice removal from driveways, parking lots, sidewalks, and facility egress points when accumulations reach two inches or more, or by 7:00 AM EST if overnight. The contractor must also spread anti-skid materials, remove snow piles exceeding five yards, and clear snow fallen from roofs. Protection of existing infrastructure is paramount, with the contractor responsible for any damage incurred. Site access will be controlled by a gate code provided by the COR, and a site visit is highly recommended prior to bidding.
    Attachment 2_Maps.pdf
    This government file details site plans for the Green Mountain & Finger Lakes National Forests, Middlebury Ranger District, under Project Number 21100. It includes an Overall Site Plan and a Grading and Erosion Control Plan, both prepared by Beardsley Design Associates. Key elements of the overall site plan involve the proposed building footprint for the Supervisor's Office, site work completed under Phase 1, and specific instructions for a site sign stone base. The grading and erosion control plan outlines features such as drain basins, storm end sections with rip-rap, silt fences, and inlet protections. It also provides a storm drainage structure schedule with details on drain basins and galvanized end sections, along with instructions for resetting existing electrical and communication infrastructure. The project emphasizes adherence to environmental and structural specifications, including measures for winter maintenance and proper drainage systems.
    Attachment 3_2015-4139.pdf
    This Wage Determination (No. 2015-4139, Revision No. 31, dated 08/07/2025) issued by the U.S. Department of Labor, outlines minimum wage rates and fringe benefits for service contracts in specific Vermont counties (Bennington, Rutland, Windham, and Windsor). It details hourly rates for various occupations, from administrative support to technical roles, and specifies compliance with Executive Orders 14026 ($17.75/hour) or 13658 ($13.30/hour) depending on contract dates. The document also covers paid sick leave under EO 13706, health and welfare benefits, vacation accrual, and eleven paid holidays. Special provisions for computer employees, air traffic controllers, and hazardous pay differentials are included. It also outlines procedures for classifying unlisted occupations (conformance process) and uniform allowances.
    Attachment 4 Government Provided Technical Proposal Forms.pdf
    The provided government file outlines three critical forms for potential contractors responding to RFPs, federal grants, or state/local RFPs: Past Performance & Experience, Personnel, and Equipment. The Past Performance & Experience Form requires detailed information on projects completed within the last three years, emphasizing similarity to the solicited requirements, project scope, size, cost, and the offeror's role (prime or sub). The Personnel Form requests a list of assigned personnel, including their names, positions, years of experience, and detailed background, experience, and skills. The Equipment Form necessitates a comprehensive list of all equipment intended for use on the project, specifying make, model, year, and detailed descriptions/specifications. Each form concludes with spaces for the offeror's name and the date, underscoring the formal nature of the submission. These forms collectively aim to provide a thorough overview of an offeror's capabilities, relevant experience, human resources, and technical assets to ensure they meet the project's demands.
    Lifecycle
    Title
    Type
    Winter Property Maintenance (GMFL Supervisor's Office)
    Currently viewing
    Combined Synopsis/Solicitation
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