Defense Joint Military Pay System Support Services
ID: HQ042302082025Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

Custom Computer Programming Services (541511)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SUPPORT SERVICES (LABOR) (DA01)

Original Source

https://sam.gov/opp/363798f179c144d28fd41a20fcbe5bf0/view
Timeline
    Description

    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is seeking qualified vendors to provide support services for the Defense Joint Military Pay System (DJMS). The procurement aims to secure technical and information technology support, including program management, requirements analysis, security management, and code development, with a focus on maintaining payroll accounts for military personnel and ensuring compliance with security protocols. This contract is critical for the effective management of military pay systems and spans from December 1, 2025, to November 30, 2030, with options for extension. Interested parties, particularly small businesses, are encouraged to submit a capabilities statement and pricing estimates by February 25, 2025, to Patrina James at patrina.l.james.civ@mail.mil or Diana Scruggs at DIANA.M.SCRUGGS.civ@mail.mil.

    Files
    Title
    Posted
    A11 DRAFT PWS DJMS.pdf
    The Performance Work Statement (PWS) outlines the requirements for providing information and technology support services for the Defense Joint Military Pay System (DJMS). This entails managing and maintaining various components, including payroll accounts for military personnel and compliance with security protocols. The contractor must deliver technical support through a defined scope of work, incorporating seven specific tasks such as program management, requirements analysis, security management, and code development. Key performance areas include Agile development support, functional analysis, configuration management, and testing procedures. The contract spans one base year with four optional years, primarily conducted remotely using government-supplied laptops and adherence to strict security protocols. Quality control measures and compliance with established training programs are critical for effective performance, ensuring that contract deliverables align with federal standards and operational effectiveness. The document emphasizes collaboration with government teams and stringent reporting requirements to maintain oversight and manage performance metrics throughout the contract duration.
    A11 Notice of Sources Sought.pdf
    The Defense Finance and Accounting Service (DFAS) is issuing a Sources Sought notice to gather information from qualified vendors regarding support for the Defense Joint Military Pay System (DJMS). This includes encouraging participation from small businesses, specifically those classified as 8(a), service-disabled veteran-owned, HUBZone, and women-owned small businesses. Vendors should demonstrate their experience in several key areas, including contract program management, requirements analysis, technical design, code development, and security management. Interested parties are asked to submit a capabilities statement that outlines relevant contracts from the past three years, as well as respond to specific questions regarding their expertise in COBOL, programming skills, data security certifications, and their willingness to submit quotes. The anticipated start date for the project is December 1, 2025, and respondents should provide a high-level pricing estimate. Responses should be limited to five pages and sent via email by February 25, 2025, addressing the required information and indicating any clarifications needed. This notice serves as market research and is not a solicitation, ensuring confidentiality of the responses received.
    A11 RFI Pricing Spreadsheet.xlsx
    The government file outlines a Request for Proposals (RFP) focused on staffing needs related to the Defense Joint Military Pay System (DJMS). It specifies the required quantity and type of labor categories, including Senior and Intermediate Applications Programmers and Data Security professionals, categorized into Fixed Firm Price (FFP) and Labor Hour (LH) types for both All Contract (AC) and Recommended Category (RC). Contractors proposing labor categories "Equivalent" to recommended ones must provide comprehensive documentation to validate claims. The evaluation of proposals will factor in a six-month extension option, calculated at half the last quoted price, incorporating the total pricing for all periods. The Contract performance spans from December 1, 2025, to November 30, 2030, allowing for various option years, concluding with a solid structure to ensure that pricing and performance meet governmental requirements. This RFP reflects the government's strategy to maintain effective contract management and labor allocation for military pay systems while ensuring compliance and cost-efficiency.
    A11 RFI Pricing Spreadsheet 2.21.25.xlsx
    The document outlines a government Request for Proposals (RFP) focused on staffing for the Defense Joint Military Pay System (DJMS). It specifies a range of labor categories required, including Senior and Intermediate Applications Programmers and Senior Data Security personnel. Contractors must submit "Equivalency Documentation" for any labor categories they propose as alternatives to the listed ones, providing detailed narratives to support their equivalency claims. The government includes Option 52.217-8, which allows for a six-month extension of services, and emphasizes that the evaluation of proposals will consider the total price for the base period and all options, including this extension. The schedule for the base and option years spans from December 1, 2025, to November 30, 2030. Pricing submissions are required to be filled in specific highlighted sections of the document, with detailed expectations regarding total costs for each labor category and year. Overall, it reflects the government's intent to procure technical services in support of the DJMS, ensuring compliance with pricing and documentation standards.
    A11 RFI Pricing Spreadsheet 2.21.25 v2.xlsx
    The document outlines a government Request for Proposal (RFP) related to the Defense Joint Military Pay System (DJMS), specifying labor requirements for IT and data security positions. It details the number of positions needed, including Senior and Intermediate Applications Programmers and Data Security Professionals, with specified quantities in Full-Time Equivalent (FTE) and labor hours. Contractors are instructed to submit "Equivalency Documentation" if offering equivalent labor categories. The document includes pricing requirements for various contract types during specified periods—a base year from December 1, 2025, to November 30, 2026, with multiple option years extending through November 30, 2030. The government incorporates a pricing evaluation methodology that includes considering the Option to Extend Services, allowing evaluation of total costs across all contract periods. Overall, the document serves as a comprehensive guide for contractors in preparing proposals that meet federal standards while ensuring adequate resources for the DJMS project.
    Lifecycle
    Title
    Type
    Defense Joint Military Pay System Support Services
    Currently viewing
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