Notice of Sources Sought - MediaLab Document Control System White City VAMC
ID: 36C26025Q0528Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF260-NETWORK CONTRACT OFFICE 20 (36C260)VANCOUVER, WA, 98661, USA

NAICS

Other Computer Related Services (541519)

PSC

IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE (DA10)

Original Source

https://sam.gov/opp/34f7d8bb0dc0483fb5f3c948fcb8ebfe/view
Timeline
    Description

    The Department of Veterans Affairs is seeking qualified vendors for a Sources Sought Notice regarding the MediaLab Document Control System for the White City VA Medical Center in Oregon. The objective is to identify potential Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, and Small Businesses capable of delivering a cloud-based document control system that enhances document management, compliance, and training for VA clinical operations, managing over 5,000 documents with functionalities such as document approval workflows and compliance tracking. This procurement is critical for ensuring efficient operations within the VA, as the system will replace the current setup to better meet VA directives and facilitate inspections by accrediting bodies. Interested vendors must submit their capabilities, company information, and a courtesy quote by May 14, 2025, to Peter Park at peter.park2@va.gov, with the contract expected to be a firm-fixed price service agreement starting in November 2025 and extending for four additional option years.

    Point(s) of Contact
    Peter Park
    Peter.Park2@va.gov
    Files
    Title
    Posted
    P02 - Sources Sought Attachment 36C26025Q0528.docx
    The Department of Veterans Affairs is seeking qualified vendors for a Sources Sought Notice regarding the MediaLab Document Control System for the White City VA Medical Center. This announcement aims to identify potential Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, and Small Businesses capable of delivering a cloud-based document control system that enhances document management, compliance, and training for VA clinical operations. The system must manage over 5,000 documents and provide functionalities such as document approval workflows, compliance tracking, and continuing education modules. Key operational requirements include 24/7 software availability, FedRAMP authorization, and seamless integration with VA systems using two-factor authentication. The contract is intended as a firm-fixed price service agreement, with an initial performance period starting from November 2025, and options for four additional years. Vendors interested in responding must submit detailed capabilities, company information, and a courtesy quote by May 14, 2025. The document seeks to evaluate market interest and the feasibility of a set-aside for veteran-owned businesses, while also ensuring aligns with federal procurement standards.
    Lifecycle
    Title
    Type
    Notice of Sources Sought - MediaLab Document Control System White City VAMC
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    Sources Sought
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