BEP IP Camera Transition BPA Solicitation
ID: 2031ZA25Q00011Type: Solicitation
Overview

Buyer

TREASURY, DEPARTMENT OF THEBUREAU OF ENGRAVING AND PRINTINGOFFICE OF THE CHIEF PROCUREMENT OFFICERWASHINGTON, DC, 20228, USA

NAICS

Other Electronic Component Manufacturing (334419)

PSC

VIDEO RECORDING AND REPRODUCING EQUIPMENT (5836)

Set Aside

SBA Certified Women-Owned Small Business (WOSB) Program Set-Aside (FAR 19.15) (WOSB)

Original Source

https://sam.gov/opp/e1d222085f84423a988409c5b222fa94/view
Timeline
    Description

    The Bureau of Engraving and Printing (BEP) within the Department of the Treasury is soliciting proposals for a Blanket Purchase Agreement (BPA) to acquire brand-name Axis IP cameras and related equipment, valued at up to $3 million over a five-year period. This procurement aims to transition from an analog CCTV system to an IP-based camera system at high-security facilities in Fort Worth, Texas, and Washington, D.C., enhancing the agency's security infrastructure. The selected contractor will be responsible for supplying all necessary components, including licenses and power over Ethernet, while ensuring compliance with technical specifications and warranty provisions. Proposals must be submitted electronically by January 20, 2025, with inquiries directed to Terry Lawrence at terry.lawrence@bep.gov.

    Point(s) of Contact
    Terry Lawrence
    (817) 847-3813
    terry.lawrence@bep.gov
    Brandy Idemudia
    brandy.idemudia@bep.gov
    Files
    Title
    Posted
    2031ZA25Q00011.pdf
    The document outlines a solicitation for the acquisition of brand-name Axis IP Cameras and equipment for the Bureau of Engraving and Printing (BEP), issued as a Request for Quote (RFQ) designated for Women-Owned Small Businesses (WOSBs). The purpose is to establish a Firm-Fixed Price Blanket Purchase Agreement (BPA), anticipated to last 60 months, with a total award ceiling of $3 million. The RFQ incorporates federal acquisition regulations and emphasizes the requirements for the delivery, inspection, and acceptance of the equipment. Proposals must be submitted electronically by January 27, 2025, with pricing details provided through an attached schedule. The document specifies the performance periods and delivery addresses for WCF in Texas and DCF in Washington, D.C. Evaluation criteria focus on technical acceptability and pricing, with the government aiming to award the contract to the lowest evaluated acceptable quote. Moreover, the document contains detailed contract clauses that govern the procurement process, ensuring compliance and outlining the responsibilities of both the offeror and the government.
    Attachment 1 Statement of Work.pdf
    The Bureau of Engraving and Printing (BEP) is initiating a transition from an analog CCTV system to an IP-based camera system at its high-security facilities. The purpose of this project is to establish a Blanket Purchase Agreement (BPA) for the procurement of Axis IP cameras and related equipment, valued at up to $3 million over a five-year period. The selected contractor will supply all necessary components, including licenses, power over Ethernet, and camera mounts, while ensuring warranties for one full year post-delivery. Deliveries must be pre-arranged with the respective BEP facilities, specifically the Western Currency Facility in Fort Worth, Texas, and the Washington, DC Annex. The BPA encompasses all commercially available models listed in the attached specifications, requiring that all products arrive in new, unused condition. The contract stipulates guidelines for potential conflicts of interest, warranty provisions, and delivery protocols, reflecting the high-security needs of the BEP. This modernization effort underscores the agency's commitment to enhancing security through updated technology infrastructure.
    Attachment A Pricing Schedule.xlsx
    The document outlines a detailed procurement request for various AXIS surveillance and inspection equipment. It specifies estimated quantities for different models, including network cameras, thermal cameras, and accessories such as mounting kits and power injectors, aimed at enhancing security measures across multiple locations. The base ordering period includes a total of 300 items, with subsequent options extending to future periods involving various surveillance technologies. The report highlights both mandatory and optional items over four distinct ordering periods, indicating flexibility in procurement. Items with significant quantities include the AXIS P3265-LV camera (400 units) and the Milestone License (900 units), showcasing a commitment to advanced surveillance capabilities. The purpose of this document aligns with government RFP processes, identifying needs for security and surveillance enhancements that may be federally or locally funded. It emphasizes adherence to specific technical requirements like power output specifications and storage capacities essential for operational continuity. Overall, the document effectively communicates the government's intent to modernize and secure its infrastructures through targeted technological investments.
    PreSol Notice Questions.pdf
    The BEP IP Camera Transition BPA addresses camera equipment selection and specifications for the Bureau of Engraving and Printing (BEP). The document outlines specific models for the AXIS Q8752-E and AXIS Q1808-LE camera series, recommending the Q8752-E Zoom 30 fps and the Q1808-LE Varifocal, 12-48 mm variants. The transition from the P1798-LE to the Q1808-LE is noted. Additionally, it mentions solutions for Power over Ethernet (PoE) requirements, suggesting IPCAMPOWER as compliant equipment. The current version of Milestone VMS in use is 2023 R3, with an upcoming update to 2024 R1. Mounting specifications will be provided in the upcoming Solicitation. This synopsis serves to inform potential vendors in anticipation of the formal solicitation, ensuring clarity in technical requirements and equipment compatibility for government procurement.
    SF 1013 - Brand Name Justification IP Camera Transition_FINAL_Redacted.pdf
    The document outlines the process for awarding a Brand Name Blanket Purchase Agreement (BPA) under FAR subpart 13.5, emphasizing compliance with FAR subpart 5.2 for publicizing the notice of intent. The Contracting Officer has determined that the anticipated costs will be fair and reasonable through price comparisons and historical data analysis. Market research conducted from April to June 2024 indicates that the required equipment is not available through Treasury Mandatory sources or other avenues; thus, a brand name justification was initiated. Notably, there are over 2,600 companies identified under the relevant NAICS code (334310: Video Equipment Manufacturing) capable of meeting the requirement. The document highlights the intent to ensure competitive sourcing by presenting potential vendors categorized by socio-economic status. The justification has been reviewed and approved by the senior procurement official, affirming its accuracy and completeness. Overall, the document underscores efforts to procure specialized equipment while ensuring fairness in pricing and exploring various vendor sources, which exemplifies best practices in government procurement processes.
    Synopsis_IP Camera Transition.pdf
    The Bureau of Engraving and Printing (BEP) plans to issue Request for Quote #2031ZA25Q00011 for a Brand Name Blanket Purchase Agreement (BPA) to acquire various IP Cameras and Equipment from Axis Communications. The BPA will cover a five-year period, including a Base Period and four Option Periods, each lasting twelve months. This procurement will follow commercial acquisition procedures outlined in FAR Part 13 and FAR Part 8, with all orders being Firm-Fixed Price. The attached Brand Name Justification (BNJ) lists the equipment needed; however, no installation services will be provided. As BEP lacks the capabilities to manufacture this equipment, purchases will be sourced exclusively from Axis Communications’ resellers. The initiative is designated a 100% small business set aside, categorized under NAICS code 334310 for Audio and Video Equipment Manufacturing, with a size standard of 750 employees. The RFQ is projected to be released around October 28, 2024, with interested parties required to be registered under the specified NAICS code at www.SAM.gov. This notice serves solely to inform; no bids or proposals are requested at this time, and changes to dates may occur before the solicitation is published.
    Lifecycle
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    BEP IP Camera Transition BPA Solicitation
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    BEP IP Camera Transition BPA
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