J065--NEW LOU Complete Care Bed Intent to Sole Source
ID: 36C24925Q0289Type: Special Notice
AwardedJul 2, 2025
$50.1K$50,050
AwardeePEVCO SYSTEMS INTERNATIONAL, INC. BALTIMORE 21220
Award #:36C24925P0625
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF249-NETWORK CONTRACT OFFICE 9 (36C249)MURFREESBORO, TN, 37129, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/897e1e96dff34e3cb364f94b20dfdbc8/view
Timeline
    Description

    The Department of Veterans Affairs is initiating a sole-source procurement for maintenance and support services for Baxter Progressa and Centrella Hospital Beds at the Robley Rex VA Medical Center in Louisville, KY, specifically with Hill-Rom, Inc. This contract, effective from August 1, 2025, to July 31, 2030, is essential for ensuring compliance with regulatory requirements and maintaining patient safety, as Hill-Rom is the only authorized provider with the necessary qualifications, including factory-trained technicians and access to genuine OEM parts. Interested parties may submit their qualifications by June 18, 2025, although the government is not obligated to consider these responses for competition; for further inquiries, contact Diane Ziegler at diane.ziegler@va.gov or 615-225-6479.

    Point(s) of Contact
    diane.ziegler@va.govDiane Ziegler
    (615) 225-6479
    diane.ziegler@va.gov
    Files
    Title
    Posted
    36C24925C0051_1.docx
    The document serves as an award notice for LOU Complete Care Bed, issued by the Department of Veterans Affairs' Network Contracting Office 9. It outlines the terms of the contract, identified by solicitation number 36C24925Q0289, awarded to Hill-Rom, Inc. The total award amount is $88,479.75, with the contract date set for July 29, 2025. Key details include the contractor's information, including their unique entity identifier (UEI) and address in Batesville, Indiana. The point of contact for any inquiries is Diane Ziegler, whose email and phone number are provided. Additionally, there is a reference to an attached document concerning the award. The document is structured with sections for general information, award details, and points of contact, all relevant for clarity and record-keeping in federal contracting processes.
    36C24925Q0289.docx
    The Department of Veterans Affairs has issued a special notice regarding the intent to sole source a contract for maintenance and support services for Baxter Progressa and Centrella Hospital Beds to Hill-Rom, Inc. This procurement will take place at the Robley Rex VAMC in Louisville, KY. The decision to sole source is based on Hill-Rom, Inc. being the only authorized provider for these specific beds, as supported by a proprietary letter from the company. The procurement aligns with FAR regulations that allow for solicitation from a single source. Interested parties may respond by submitting their qualifications and potential capability by June 18, 2025, although the government is not obligated to consider these responses for competition. The notice emphasizes the importance of detailed qualifications in any submission and clarifies that responses will not be acknowledged or provided feedback. The overarching aim of this document is to inform stakeholders of the acquisition process and the exclusive nature of this contract, ensuring clarity around regulations governing federal procurements.
    P03 SSJ over SAT LOU Complete Bed Care CO Redacted_1.pdf
    The Department of Veterans Affairs (VA) is pursuing a sole-source procurement for Complete Care Bed Services from Hill-Rom, Inc. under FAR 13.5 Simplified Acquisition Procedures. This contract will cover comprehensive repair, maintenance, and compliance services for Centrella and Progressa hospital beds at the Robley Rex VA Medical Center, effective from August 1, 2025, to July 31, 2030. Hill-Rom, as the original equipment manufacturer, provides unique qualifications including factory-trained technicians, proprietary tools, and access to genuine OEM parts, justifying restricted competition. The procurement recognizes the stringent requirements for maintaining hospital beds, necessary for patient safety and regulatory compliance. Despite limited market research, it was determined that no other vendors could meet these specialized needs, which is supported by a sole-source letter from Hill-Rom. Therefore, it is concluded that the anticipated costs will be fair and reasonable, ensuring adherence to maintenance standards while fulfilling the VA's bona fide needs. The document outlines the necessary approvals from contracting officials to proceed with this sole-source acquisition.
    P03 SSJ over SAT LOU Complete Bed Care CO Redacted.pdf
    The Department of Veterans Affairs is seeking a sole source contract with Hill-Rom, Inc. under the Simplified Acquisition Procedures for the Complete Care Bed Service regarding the maintenance and repair of Centrella and Progressa hospital beds at the Robley Rex VA Medical Center. The effective period of this firm-fixed price contract spans from August 1, 2025, to July 31, 2030. The justification for restricting competition is based on Hill-Rom’s exclusive qualifications as the original equipment manufacturer (OEM), which includes factory-trained technicians, proprietary diagnostic tools, and access to genuine OEM parts necessary for proper maintenance in accordance with regulatory requirements. The market research indicated no other vendors could provide the required specialized service. Each aspect of maintenance, including batteries, mechanical replacements, and audits, will be handled by Hill-Rom to ensure compliance and operational efficiency. The procurement reflects the agency's commitment to meeting its unique and stringent needs while ensuring patient safety and regulatory adherence.
    Lifecycle
    Title
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    J065--NEW LOU Complete Care Bed Intent to Sole Source
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