Oklahoma City Area Office IHS Healthcare Providers IDIQ Solicitation
ID: 75H71125R00001Type: Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEOK CITY AREA INDIAN HEALTH SVCOKLAHOMA CITY, OK, 73114, USA

NAICS

Temporary Help Services (561320)

PSC

MEDICAL- OTHER (Q999)

Set Aside

Indian Small Business Economic Enterprise (ISBEE) Set-Aside (specific to Department of Interior and Indian Health Services) (ISBEE)

Original Source

https://sam.gov/opp/2b03987a894644f08fd1291de5e6f201/view
Timeline
    Description

    The Department of Health and Human Services, through the Indian Health Service (IHS), is soliciting proposals for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide non-personal healthcare provider services to support various health clinics and hospitals serving Native American patients in Oklahoma and Kansas. The contract aims to procure a range of healthcare professionals, including anesthesiologists, family medicine physicians, and nurse practitioners, to ensure comprehensive healthcare delivery within the IHS system. This initiative is particularly significant as it emphasizes the participation of Indian Small Business Economic Enterprises (ISBEEs) under the Buy Indian Act, reinforcing the commitment to support indigenous businesses in healthcare service delivery. Interested contractors must submit their proposals by January 30, 2025, with an estimated total contract value of up to $102 million over the performance period from May 1, 2025, to April 30, 2030. For inquiries, contact Shelton Bruce at shelton.bruce@ihs.gov or Sean Long at sean.long@ihs.gov.

    Files
    Title
    Posted
    DRAFT - Solicitation 75H71125R00001.pdf
    The document outlines a request for proposals (RFP) from the Indian Health Service (IHS) Oklahoma City Area Office, specifically for an indefinite delivery/indefinite quantity healthcare provider contract. This agreement aims to secure necessary healthcare services across various specialized fields for Indian health clinics and hospitals in Oklahoma and Kansas. The proposed contract spans five years, beginning March 1, 2025, and includes a base year plus four option years. Key labor categories include physicians across multiple specialties, nurse practitioners, and specialized healthcare providers. The expected total funding for the base year and all options is approximately $102 million. Contractors are required to follow strict guidelines related to credentialing, quality control, and compliance with federal regulations, including maintaining appropriate insurance and conducting safety measures. They will also be responsible for providing monthly status reports on operations and a quality control plan to ensure adherence to performance standards. The purpose of this RFP is to fortify the healthcare services provided to eligible Native American patients, ensuring that IHS meets healthcare needs effectively through qualified contractors.
    OCAO Providers Attachment B Pricing Breakdown.xlsx
    The document outlines a Request for Proposal (RFP) pertaining to healthcare personnel contracts for a federal government initiative spanning multiple years, specifically from May 1, 2025, to October 30, 2030. The RFP includes direct rates and related costs for a variety of medical professionals, such as anesthesiologists, nurses, and various types of physicians, across different option periods. Each labor category is listed with placeholders for financial information, indicating potential costs (direct rates, fringe benefits, overhead, general and administrative expenses, and fees) but providing no specific figures. This structure suggests the document aims to solicit bids from healthcare providers while managing billing aspects over the contract duration. The absence of actual monetary values reflects an early-stage proposal process, awaiting bids from contractors. Therefore, the focus is on establishing a competitive framework for contracting essential healthcare services for upcoming years, ensuring comprehensive staffing solutions compliant with federal regulations.
    OCAO Providers ISBEE Compliance Form.pdf
    The Indian Health Service (IHS) is implementing requirements under the Buy Indian Act, which mandates that enterprises qualify as "Indian Economic Enterprises" (IEEs) for participation in solicitations. This document serves as a self-certification form for Offerors to confirm their eligibility as IEEs at three critical stages: at the time of submission, contract award, and throughout the contract performance. Contractors must notify the Contracting Officer immediately if they lose their IEEs status. Additionally, Offerors must be registered in the System for Award Management (SAM) and must not submit false information, as violations can lead to severe legal consequences. The form includes sections for the name of the 51% owner, signature, and details of the associated Federally recognized Tribal Entity, alongside compliance stipulations for maintaining the integrity of the representation made by the Offeror. The objective is to ensure fair participation of Indian-owned businesses in federal contracting, reflecting a commitment to support indigenous enterprises in healthcare service delivery.
    OCAO Providers Solicitation 12_26_24.pdf
    The document outlines a Request for Proposal (RFP) for an Indefinite Delivery/Indefinite Quantity (IDIQ) healthcare provider contract issued by the Indian Health Service (IHS) for its Oklahoma City Area Office. The contract aims to procure non-personal healthcare provider services to support various health clinics and hospitals serving Native American patients. The performance period spans from May 1, 2025, to April 30, 2030, with an estimated total value of up to $102 million, focusing primarily on medical staff roles such as anesthesiologists, family medicine physicians, and nurse practitioners. The proposal details essential evaluation criteria, the importance of compliance with credentialing standards, and the obligation to provide qualified personnel trained in specific healthcare software. It addresses logistics such as invoicing requirements, reporting procedures, and a Quality Control Plan that ensures service quality aligns with governmental standards. Moreover, contractors must adhere to strict security measures and confidentiality agreements while conducting services on-site at designated IHS facilities across Oklahoma and Kansas. Given the focus on Indian Small Business Economic Enterprise participation, the RFP emphasizes the inclusion of local and minority-owned businesses as part of its procurement strategy, reinforcing its commitment to community engagement and economic development in Native American regions.
    Presolicitation_Synopsis for OCAO Healthcare Providers.pdf
    The Indian Health Service (IHS) at the Department of Health and Human Services is planning to issue a Request for Proposal (RFP) for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide healthcare staffing services to IHS clinics and hospitals. The project encompasses a variety of healthcare providers, including anesthesiologists, nurse practitioners, and physicians in several specialties. Services will be rendered at multiple health centers across Oklahoma. This acquisition is designated as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, with a NAICS code of 561320 for Temporary Help Services, applicable to businesses under the $34 million size standard. The estimated performance period is from May 1, 2025, to April 30, 2030, including a base year and four option years. To be eligible for contract award, contractors must register in the Government’s System for Award Management (SAM). The pre-solicitation will close on November 8, 2024, with the RFP expected to be released around November 11, 2024. This procurement highlights the IHS's initiative to enhance healthcare provision to Native American populations through structured contracting and engagement of qualified healthcare professionals.
    Q and A to DRAFT RFP 75H1125R00001.pdf
    The Department of Health and Human Services, Indian Health Service, is preparing to release a pre-solicitation for healthcare providers under an Indefinite Delivery Indefinite Quantity (IDIQ) contract. Key topics discussed include clarifications on proposal requirements, such as page limits, evaluation criteria, and acceptable certifications for personnel. The solicitation initially limited proposals to 20 pages but will be revised to a total of 40 pages for all volumes. The government will clarify evaluation weightings and definitions regarding personnel and subcontractors. Insurance requirements are addressed, with a tentative liability coverage of $1 million per occurrence. Additionally, the document outlines that there is no minimum contract length for personnel resources, and it addresses the needs for training expenses. The document ultimately serves to provide insights into the solicitation process, addressing questions from potential contractors, and ensuring clarity on expectations as the final solicitation is anticipated. This process highlights the importance of precise communication and necessary adjustments to ensure a smooth contracting experience in the healthcare sector.
    UPDATED 10_31 Presolicitation_Synopsis for OCAO Healthcare Providers.pdf
    The Indian Health Service (IHS) of the U.S. Department of Health and Human Services is issuing a pre-solicitation notice for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract aimed at sourcing healthcare providers for IHS-operated facilities in the Oklahoma City area. The contract encompasses a wide range of medical roles, including anesthesiologists, various physicians, nurse practitioners, and more, to provide health services at multiple clinics and hospitals. This acquisition is exclusively set aside for Indian Small Business Economic Enterprises (ISBEE) and adheres to the North American Industry Classification System (NAICS) code 561320. The contract will run from May 1, 2025, to April 30, 2030, with a base and four option years. Contractors must register with the Government's System for Award Management (SAM) to be eligible for the contract. The pre-solicitation period closes on November 8, 2024, with the solicitation package anticipated for release around November 11, 2024, and proposals due by approximately December 27, 2024. Updates to the solicitation process include a requirement for questions to be submitted by November 6, 2024, at 4:30 PM. The document stresses the importance of accreditation and appropriate certification for healthcare providers to ensure compliance with IHS standards.
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