R--BLDG 2 HVAC MINI-SPLIT
ID: 140A0424Q0004Type: Solicitation
Overview

Buyer

INTERIOR, DEPARTMENT OF THEBUREAU OF INDIAN AFFAIRSROCKY MOUNTAIN REGIONBILLINGS, MT, 59101, USA

NAICS

Automatic Environmental Control Manufacturing for Residential, Commercial, and Appliance Use (334512)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/opp/2225e95e267f46caba3dd57701fde449/view
Timeline
    Description

    The Department of the Interior, specifically the Bureau of Indian Affairs, is soliciting proposals for the installation of mini-split HVAC systems in Administration Building 2 at the Crow Agency in Montana. The project aims to enhance heating and cooling for 40 offices, requiring contractors to provide all necessary labor, materials, and services while adhering to safety protocols and regulatory compliance. This procurement is particularly significant as it is set aside for Indian Small Business Economic Enterprises (ISBEEs), reflecting the government's commitment to supporting small businesses. Proposals are due by September 11, 2024, at 1300 MDT, and interested vendors can contact Mary King at Mary.King@bia.gov or 406-247-7941 for further information.

    Point(s) of Contact
    King, Mary
    (406) 247-7941
    (406) 247-7908
    Mary.King@bia.gov
    Files
    Title
    Posted
    Building_2_Sq_Ft_of_Offices_0001.pdf
    The document presents a detailed layout of a building's restrooms, janitor closets, and other spaces, specifying their square footage and zoning requirements for heating systems. Key areas include various restroom facilities ranging from 132 to 308 square feet, categorized by color to indicate whether they require mini split units. Green indicates spaces not requiring these units, yellow marks offices needing them, and blue denotes entries and pathways. Notable features of the layout include multiple zones for heating distribution across different areas, with the north entrance and additional outdoor condenser mounting areas highlighted. This comprehensive layout is critical for understanding the building's HVAC needs and planning for potential renovations or improvements. The document's emphasis on specific space designations aligns with government RFPs, guiding contractors in addressing heating and cooling systems effectively for compliance with federal and state standards.
    Sol_140A0424Q0004_Amd_0001.pdf
    The document is an amendment to a federal solicitation for a contract modification concerning the addition of a floor plan for Building 2, Crow Agency. The amendment outlines the requirements for acknowledging receipt of the amendment, emphasizing that failure to do so could lead to the rejection of offers. It stresses that the closing date for submissions remains unchanged, set for September 11, 2024, at 1300 MDT. The document also specifies procedures for modifying existing offers and requires that any changes be communicated formally. The contracting office is located in Billings, MT, and the point of contact for this amendment is Michael Schafer, reachable at a provided phone number. Overall, the amendment ensures that all terms remain in full force, maintaining transparency and compliance within the procurement process.
    Sol_140A0424Q0004.pdf
    This document is a Request for Quotation (RFQ) issued by the Bureau of Indian Affairs for the installation of mini split heat pump systems at the Crow Agency in Montana. It specifically aims to provide heating and cooling for 40 offices and is set aside exclusively for Indian Small Business Economic Enterprises (ISBEEs). Proposals are due by September 11, 2024, at 1300 MDT, via email. The anticipated award will be a Firm-Fixed-Price Purchase Order, with a ceiling price that contractors exceed at their own risk. The document outlines specifics regarding performance, compliance with federal regulations, and invoicing requirements. It includes essential terms, a schedule of supplies/services, and highlights the necessity for compliance with various federal acquisition regulations regarding equal opportunity, contractor ethics, and subcontracting limitations. Vendors are advised to submit their offers adhering to strict guidelines to ensure eligibility, focusing on technical capabilities and cost, as the selection will be based on the lowest price technically acceptable. The comprehensive requirements reflect the government's commitment to supporting small businesses while addressing operational needs efficiently.
    Statement_of_Work.pdf
    The project outlines the requirements for the installation and electrical upgrades of mini-split HVAC systems in the Bureau of Indian Affairs (BIA) Administration Building 2, located in Crow Agency, Montana. The contractor must provide all necessary labor, materials, services, and insurance to enhance heating and cooling for 40 offices. It specifies that the mini-split systems must be appropriately sized based on office dimensions, accommodating ambient temperatures from -15°F to 110°F, and include efficient zoning controls for individualized comfort. Safety protocols, including adherence to OSHA regulations and the National Electric Code, are emphasized, alongside detailed installation requirements to ensure system longevity and efficiency. Additionally, the document highlights responsibilities like obtaining necessary permits, conducting a pre-construction conference, maintaining work area safety, and proper waste disposal. Critical duties such as protecting government property, coordinating with the Contracting Officer's Representative (COR), and maintaining clear records of workforce access are mandated. The contractor is also responsible for adhering to warranty provisions ensuring that any defective workmanship is promptly addressed at no cost to the government. Overall, the document aims to provide a comprehensive framework for executing the installation efficiently while safeguarding regulatory compliance, workplace safety, and operational integrity.
    Lifecycle
    Title
    Type
    BLDG 2 HVAC MINI-SPLIT
    Currently viewing
    Solicitation
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