Grease laden vapor exhaust systems cleaning and maintenance
ID: FA700025Q0109Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA7000 10 CONS LGCUSAF ACADEMY, CO, 80840-2303, USA

NAICS

Other Services to Buildings and Dwellings (561790)

PSC

HOUSEKEEPING- OTHER (S299)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/65bfca7543db40c0953a81bf178bf0df/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide cleaning and maintenance services for grease-laden vapor exhaust systems at the United States Air Force Academy (USAFA) in Colorado. The contract, classified as a non-personal service agreement, requires contractors to perform thorough cleaning and inspections of hoods, filters, and ducts in accordance with the Performance Work Statement (PWS) and relevant safety and environmental standards. This initiative is crucial for maintaining compliance with National Fire Protection Agency (NFPA) guidelines and ensuring operational safety within the facility. Interested small businesses must respond by August 12, 2025, with capability statements and relevant company information, as the anticipated contract will be a firm fixed price for one year, with four optional years, starting from April 1, 2026. For further inquiries, potential vendors can contact Travis Martin at travis.martin.17@us.af.mil or Aurora Santos at aurora.santos@us.af.mil.

    Files
    Title
    Posted
    PWS_HoodDucts_V04.2_17Jun2025.pdf
    The Performance Work Statement (PWS) outlines the requirements for hood and duct cleaning services at the United States Air Force Academy (USAFA). This contract, classified as a non-personal service agreement, delegates the responsibility of maintaining grease-laden vapor exhaust systems to the contractor without government supervision. The contractor must ensure compliance with safety policies and environmental standards while providing resources for cleaning and inspecting identified systems as per NFPA guidelines. Cleaning includes tasks such as thorough maintenance of hoods, filters, and ducts, along with necessary inspections and documentation of system conditions. These tasks should adhere to a cleaning schedule that requires coordination with facility managers and maintaining consistent communication with the Contracting Officer Representative (COR). Performance metrics include adherence to deadlines for cleaning schedules and inspection reports, as well as achieving acceptance from the USAFA Fire Department. Additionally, the contractor is responsible for using safe, non-toxic cleaning materials and must submit necessary certifications and safety data sheets for approval. The PWS includes detailed appendices summarizing workload data, reporting formats, and other necessary documentation. The outlined processes ensure a structured execution of services and adherence to regulatory standards, reflecting a commitment to safety and operational effectiveness within federal contract management.
    Sources Sought_Duct_Cleaning.pdf
    The 10th Contracting Squadron of the United States Air Force Academy (USAFA) is seeking information from potential vendors for maintenance of Grease Laden Exhaust Systems. This Sources Sought notice is aimed at market research and does not imply a commitment to solicit proposals or award contracts. The anticipated contract will be a firm fixed price for one year, with four optional years, covering the period from April 1, 2026, to March 31, 2031. The NAICS code for this project is 561790, and it qualifies under a small business set-aside program with a cap of $9 million. Interested parties are asked to respond with company details, experience with federal contracts, payment terms, socio-economic status, and any relevant industry insights, alongside a capability statement. Responses are due by August 12, 2025. The document emphasizes that all contractors must register in the System for Award Management (SAM) and that further information will be disseminated via SAM.gov. This initiative reflects the USAFA's commitment to compliance with safety regulations, particularly those set by the National Fire Protection Agency.
    Wage Determination No. 2015-5417 Rev.29 Date 15 Jul 2025.pdf
    The U.S. Department of Labor's Wage Determination No. 2015-5417 outlines wage rates and fringe benefits for various occupations under the Service Contract Act (SCA) in Colorado, specifically El Paso and Teller counties. The document highlights the minimum wage requirements based on Executive Orders 14026 and 13658, mandating a wage of at least $17.75 per hour for contracts awarded or extended after January 30, 2022, and $13.30 for those awarded between January 1, 2015, and January 29, 2022. Wage rates for specific occupations include various clerical positions, automotive service roles, health occupations, and more, with detailed benefits like health and welfare allowances, vacation, and holiday provisions. The document emphasizes that contractors must comply with these wage determinations for contract work, including requirements for paid sick leave and additional classifications not explicitly listed. It also addresses the process for submitting requests for classifying additional job titles under this wage determination if they are not included. This guidance ensures fair compensation for employees involved in federal contracts, reinforcing labor standards and protections. Overall, the document functions as a resource for employers and contractors regarding compliance with federal wage laws and contractor responsibilities.
    Lifecycle
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    Grease laden vapor exhaust systems cleaning and maintenance
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