This document outlines the Terms & Conditions for Purchase Order Commercial Items & Services Under the Simplified Acquisition Threshold for UT-Battelle, LLC, operating under a contract with the U.S. Department of Energy (DOE). Key provisions include definitions of parties, dispute resolution mechanisms prioritizing federal and then Tennessee state law, and an order of precedence for agreement inconsistencies. The terms emphasize the entire agreement, prohibiting unauthorized changes and limiting the Seller's direct communication with the Government. It details warranties for goods and services, strict shipping requirements for U.S. citizen drivers to DOE labs, and mandates for NRTL-listed electrical equipment. Payment information is directed to the Ariba Network. The document also covers compliance with laws, termination conditions for convenience or default, excusable delays, restrictions on public release of information, facility access rules, and the process for changes to the purchase order. Important clauses on insurance, IT security, gratuities, and numerous FAR/DEAR provisions are incorporated by reference. Additional conditions apply for services performed on DOE sites, special items, visa denial, the Walsh-Healey Act, commercial computer software, and prohibitions on automatic renewals. Furthermore, it addresses compliance with the Foreign Corrupt Practices Act, export control regulations, employee concerns programs, and stringent requirements for the protection of Personally Identifiable Information (PII), including security safeguards, incident reporting, and indemnification.

The document, titled "Prime Supplemental Flowdown Document," outlines additional terms and conditions for subcontracts and purchase orders under Prime Contract No. DE-AC05-00OR22725, managed by UT-Battelle, LLC, for Oak Ridge National Laboratory (ORNL). This file, applicable to various government procurement types, incorporates mandatory US Government regulatory and customer obligations. It details specific Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses, along with other DOE Orders and Manuals, that flow down to subcontractors based on thresholds and procurement categories (e.g., all subcontracts, those over certain monetary values, or those for specific services like IT, R&D, construction, or involving classified information). Key areas covered include business ethics, anti-kickback procedures, small business utilization, equal opportunity, environmental compliance, data rights, and security. The document emphasizes that in case of conflict, the clauses within this document take precedence. Inapplicable clauses are considered self-deleting.

The Bill of Materials for RFQSSPR410143 outlines the procurement of a Keysight N9918A FieldFox 26.5 GHz Microwave Analyzer and related components. This includes the base analyzer with a three-year warranty and technical support, a spectrum analyzer module (N9918A-233), and an AC/DC adapter for US/Canada (N1972A-710). The list also specifies a surcharge/tariff (W1208-259335) and notes the acceptance of a domestic equivalent, indicating a government procurement seeking specific technical equipment. This document is a critical component of a Request for Quotation (RFQ), detailing the exact items required for a federal or state project.

The "Representations and Certifications – Abbreviated" document is a crucial form for offerors seeking to do business with Oak Ridge National Laboratory, operated by UT-Battelle, LLC, using government funds. It requires offerors to certify their business status, including organization type, small business designations (e.g., small, veteran-owned, service-disabled veteran-owned, 8(a) small disadvantaged, women-owned, HUBZone), and compliance with various federal regulations. Key certifications cover export controls, Buy American Act provisions, prohibitions on child labor in supply chains, and restrictions on telecommunications and video surveillance equipment from certain foreign entities. Additionally, the form addresses potential conflicts of interest and disclosures regarding payments to influence federal transactions. Offerors must register with SAM.gov and understand the penalties for misrepresentation, underscoring the document's role in ensuring compliance and fair contracting practices for government-funded projects.

Oak Ridge National Laboratory (ORNL) has issued Request for Quotation RFQSSPR410143 for a Keysight Microwave Analyzer or a domestic equivalent. Proposals are due by October 28, 2025, at 2:00 PM EST, with an offer validity period of 120 days. The procurement is a Firm Fixed Price subcontract, and the award will be based on the lowest priced, technically acceptable proposal. Interested parties must submit a firm fixed price quote with a proposed delivery schedule, completed and signed Representations & Certifications, and any exceptions taken to the terms and conditions. Applicable terms include ORNL Terms and Conditions, Prime Contract Flowdowns, and a Bill of Materials. Special provisions under FAR 52.211-6 Brand Name or Equal will apply. All proposals must be emailed to the Procurement Officer, Scott Scarbrough, by the deadline.