This government solicitation (15B61125Q00000020) is a Request for Quote (RFQ) issued by the Federal Bureau of Prisons, FDC Seatac, for dairy products. The solicitation, set aside for small businesses, seeks pasteurized nonfat milk (155,000 half-pint containers), low-fat cottage cheese (500 lbs), and sour cream (500 lbs) for delivery between October 1 and December 31, 2025. Key clauses include FAR 52.212-4 (Contract Terms and Conditions—Commercial Items) with Department of Justice (DOJ) deviations, and DOJ-02 (Contractor Privacy Requirements), which outlines strict rules for handling Personally Identifiable Information (PII), requiring training, non-disclosure agreements, breach reporting within one hour, and victim remediation. The document also incorporates various other FAR clauses related to ethical conduct, labor, and supply chain security. Payment is net 30, and the NAICS code is 311511. The offer due date is September 12, 2025, at 2:00 PM PT.

Attachment C outlines the evaluation factors and award information for dairy procurements, focusing on 'best value' for the Government. Quotes will be assessed based on price (fair and reasonable), past performance (prior experience, CPARS, and relevant information), and technical aspects (product brand/manufacturer). Some line items may not be awarded, and prices with more than four decimal places will be rounded up. Shipping and freight charges must be included in the unit price. Non-responsive quotes will not be considered, which includes failure to provide a DUN & Bradstreet UEI number, invalid SAM registration, or missing required solicitation information. Additionally, quotes may be deemed non-responsive for specific line items if item specifications are changed, information is illegible, or shipping/freight charges are not included in unit pricing. Legible PDF quotes must be emailed to SET-Contracting-S@bop.gov by the deadline; other submission methods require prior approval.

Attachment B outlines the weekly dairy delivery requirements for a government contract, effective August 12, 2025. Deliveries are scheduled weekly, on a mutually agreed-upon day, between Monday and Friday, 7:00 a.m. to 1:00 p.m., with no appointments required. Federal holidays will shift deliveries to the next workday. Contractors must be advised of exact quantities before each delivery. All deliveries must be palletized unless prior written arrangements are made, and drivers must assist with unloading, as no loading dock is available. Products must comply strictly with BOP Menu Specifications and non-frozen perishables must be delivered between 34 and 40 degrees F. Items failing to meet specifications will be refused, and unacceptable, conditionally received items must be picked up within two weeks at the vendor's expense or will be disposed of. Invoicing requires a single invoice for all accepted items, submitted to SET-AccountsPayable-S@bop.gov, with payments made via Electronic Funds Transfer. Small business vendors must self-certify their status on all invoices.