FY26 QTR 2 MILK

This government Request for Quote (RFQ) from the Federal Bureau of Prisons, FCC Florence, solicits proposals for FY26 QTR 2 MILK, including 1/2 pint milk, cottage cheese, and sour cream, with an offer due date of December 11, 2025. The RFQ outlines specific contract terms, emphasizing compliance with federal acquisition regulations and Department of Justice (DOJ) clauses. Key provisions address contractor privacy requirements, security of department information and systems, and mandates for safeguarding Personally Identifiable Information (PII). Contractors must adhere to strict security protocols, undergo privacy training, report data breaches within one hour, and ensure proper management and disposition of government records. The document also details the order of precedence for resolving inconsistencies and sets forth requirements for commercial supplier agreements. This procurement underscores the critical importance of data security, privacy, and regulatory compliance for all contractors interacting with DOJ information and systems.

The Federal Bureau of Prisons, Federal Prison Complex – Florence Colorado, is soliciting quotations under Request for Quote # 15B40626Q00000004 for 1st Quarter FY Milk. This acquisition has no set-aside and requires offerors to be registered in the System for Award Management (SAM). Quotations will be evaluated based on price, technical acceptance, and past performance, with the intent to award a contract without discussions. Offers should provide sufficient information for an award recommendation and reflect the best terms from a price and technical standpoint. Quotes must be submitted via email to b7baker@bop.gov by December 11, 2025, at 11:00 AM Mountain Time. Delivery is required within thirty (30) days of order, with late deliveries potentially subject to cancellation and vendor-responsible fees.

The National Menu Specifications Quote Sheet outlines mandatory requirements for food vendors supplying federal correctional facilities, specifically FCC Florence, for Fiscal Year 2026, QTR 2, and Fiscal Year 2024, QTR 1. It details compliance with federal, state, and local regulations, including the FD&C Act and allergen labeling. Key specifications are provided for dairy products like nonfat milk, cottage cheese, and sour cream, emphasizing kosher certification for certain items. Delivery requirements stipulate schedules, temperature controls for perishable and frozen foods, and palletization. Non-compliance with specifications or delivery schedules will negatively impact a contractor's past performance and future award decisions. Vendors are responsible for obtaining and understanding the BOP National Menu Specifications prior to bidding.

The Federal Bureau of Prisons, Federal Correctional Complex, Florence, CO, plans to acquire milk items through a solicitation posted on www.sam.gov around December 1, 2025. This acquisition is not set aside and requires delivery by March 31, 2026, under a firm-fixed-price contract with FOB Destination terms. The Government will prioritize offers most advantageous to them, considering past performance as approximately equal in value to price. Poor past performance may lead to a vendor being deemed non-responsible. All pricing must include shipping. Quotes are due by December 11, 2025, at 11:00 am. Vendors must be registered in www.SAM.gov with current representations and certifications. Payment will be made via Electronic Funds Transfer (EFT) or Government Purchase Card. The point of contact is Brittany Baker, Contract Specialist. Bids must be submitted using the provided Excel sheet; handwritten or alternative formats will be rejected.