Solicitation: Fresh Bread & Bakery products for DoD customers in New York State. Specific locations: West Point, NY; Keller Army Community Hospital, NY; 105th Steward Army National Guard, NY.
ID: SPE30024RX025Type: Solicitation
Overview

Buyer

DEPT OF DEFENSEDEFENSE LOGISTICS AGENCYDLA TROOP SUPPORTPHILADELPHIA, PA, 19111-5096, USA

NAICS

Commercial Bakeries (311812)

PSC

BAKERY AND CEREAL PRODUCTS (8920)

Original Source

https://sam.gov/opp/1752709f3d8946e18e87dcce15d9f643/view
Timeline
    Description

    The Department of Defense, through the Defense Logistics Agency (DLA) Troop Support, is soliciting proposals for the supply of fresh bread and bakery products to military customers located in West Point, New York, including specific facilities such as the Keller Army Community Hospital and the 105th Steward Army National Guard. The procurement aims to establish a Simplified Indefinite-Delivery Contract (SIDC) that ensures the delivery of high-quality bakery items, with strict adherence to freshness and safety standards, to support military personnel's welfare. Interested vendors must submit their proposals via email by 3 PM Eastern Standard Time on November 8, 2024, and are required to comply with federal regulations, including cybersecurity measures and proper documentation throughout the contract lifecycle. For further inquiries, potential offerors can contact Joseph Marchione at joseph.marchione@dla.mil or James Barr at james.barr@dla.mil.

    Point(s) of Contact
    joseph Marchione
    joseph.marchione@dla.mil
    James Barr
    james.barr@dla.mil
    Files
    Title
    Posted
    Attachment 1 SOI New West Point bread.xlsx
    The document is a Request for Proposal (RFP) for bread and bakery products intended for West Point, NY, covering two tiers of procurement: Tier 1 (April 20, 2025 - October 17, 2026) and Tier 2 (October 18, 2026 - April 15, 2028). It specifies that all prices must be entered in a specific format, ensuring accuracy to two decimal places. The RFP outlines a range of bread and bakery items, including various types of bread (e.g., multigrain, rye, raisin), cakes, and rolls, with defined packaging sizes, counts, and associated pricing. The pricing structure includes "Price per PKG," "Price per LBS," and total pricing for the aggregate supply. However, several entries contain missing or undefined data (illustrated as #DIV/0!). The objective of this RFP is to solicit competitive bids from suppliers, emphasizing cost transparency and compliance with specification requirements. Evaluating bids will involve a thorough analysis of the completed pricing data once submitted, crucial for fulfilling the bakery supply needs at West Point. This RFP underscores the government's procurement process aimed at ensuring quality and value in public sector food supplies.
    Attachment 2 Customer List.pdf
    The document lists several shipping addresses related to various U.S. Coast Guard and U.S. Army facilities in New York. It details locations for both the USCGC Calhoun, USCG Sector New York, and the Port of New York, all situated in Staten Island. Additionally, it includes addresses for the Stewart Air National Guard, West Point Army Hospital Cafe, and Camp Natural Bridge, all located in and around West Point, NY. The entries contain the names of the facilities, street addresses, and relevant service branches such as the Coast Guard (CG), Army (AR), and Air Force (AF). This file likely serves to streamline logistics or procurement processes for federal grants or state/local RFPs by providing essential contact and shipping information for military and Coast Guard installations in New York, ensuring efficient deliveries and communication within government operations.
    Attachment 3- STORES EDI manual.pdf
    The Subsistence Total Ordering and Receipt Electronic System (STORES) EDI Implementation Guidelines outline the electronic data interchange (EDI) processes for vendors supplying goods to the DLA Troop Support. The document details essential segments for three primary transaction sets: Catalog (832), Purchase Order (850), and Invoice (810), guiding vendors through testing and production procedures. Key elements include contact points for EDI testing, a structured testing process ensuring all required files are correctly transmitted, and the necessary operational procedures for real-time updates. It emphasizes the need for timely catalog updates to avoid billing errors and stresses adherence to transmission schedules. The guidelines also cover troubleshooting procedures for managing discrepancies between invoices and receipts, ensuring efficient problem recovery. Overall, this document serves as a crucial resource to facilitate compliance, streamline vendor operations, and enhance communication and accuracy in the federal purchasing process related to subsistence logistics. A transition to an upgraded EDI version will also be required pending further instructions, ensuring ongoing improvements in data interoperability within the DLA framework.
    Solicitation SPE300-24-R-X025.pdf
    The document outlines a solicitation (SPE300-24-R-X025) from the DLA Troop Support for the provision of fresh bread and bakery products for military use, starting on October 23, 2024, and closing on November 8, 2024. The acquisition is open to various business classifications, including small businesses, and aligns with NAICS code 311812 for bakeries. Key submission requirements include the provision of a Unique Entity Identifier and CAGE code by the offerors, and detailed instructions indicate proposals must be submitted exclusively via email. The solicitation emphasizes adherence to federal regulations and ethical operation, incorporating clauses that mandate contractor compliance with cybersecurity measures, rules relating to subcontracting, and obligations regarding business integrity. Additionally, it stipulates conditions for product inspection, contract performance, and payment procedures, reinforcing the importance of proper documentation throughout the contract lifecycle. This procurement reflects the government's commitment to ensuring contracted services meet strict quality and safety standards, facilitating efficient supply chain operations while supporting military personnel welfare.
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