R799--Sharepoint Online Support COR: Omar Armstrong
ID: 36C77625Q0087Type: Presolicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFPCAC HEALTH INFORMATION (36C776)INDEPENDENCE, OH, 44131, USA

NAICS

Administrative Management and General Management Consulting Services (541611)

PSC

SUPPORT- MANAGEMENT: OTHER (R799)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/9e5cb5b2fa1247e5a44c6c13643bc3cc/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking proposals for SharePoint Online Support services, with a total contract value of $24.5 million, specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The primary objective of this procurement is to redesign and enhance the existing SharePoint platform to improve program management and inquiry processes, ensuring alignment with industry best practices. This initiative is crucial for the VA as it aims to bolster its digital infrastructure and operational efficiency in managing capital assets across the department. Interested parties should direct inquiries to Contract Specialist Steven Mock at steven.mock@va.gov, noting that the solicitation has been temporarily canceled due to technical inquiries, with an updated version expected within 30 days.

    Point(s) of Contact
    Steve MockContract Specialist
    Steven.Mock@va.gov
    Files
    Title
    Posted
    36C77625Q0087_1.docx
    The Department of Veterans Affairs (VA) is planning to solicit offers for a single Firm-Fixed-Price contract to support SharePoint Online as part of its Office of Asset Enterprise Management (OAEM). The contract aims to enhance program management and inquiry processes through site redesign following industry best practices. This solicitation is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and will be issued around January 23, 2025, with a performance period of approximately 70 calendar days post-award. The applicable NAICS code is 541611, with a size standard of $24.5 million. Interested parties are instructed to monitor SAM.gov for the solicitation release, as no solicitation currently exists. Questions can be directed to Contract Specialist Steve Mock via email.
    36C77625Q0087.docx
    The document is a Request for Quotation (RFQ) issued by the Department of Veterans Affairs (VA) for SharePoint Online Support services, with an award value of $24.5 million. The solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), reflecting the VA's commitment to support veteran-owned enterprises. The contractor will be responsible for implementing and redesigning the existing SharePoint layout to enhance program management and inquiry processes, ensuring the deliverables align with industry best practices. Key clauses included in the RFQ dictate contract terms, such as payment by electronic funds transfer, limitations on subcontracting, and compliance with federal regulations regarding veteran-owned businesses. The contract will encompass performance metrics, invoicing protocols, and administrative oversight. Ensuring compliance with the US Small Business Administration’s guidelines for SDVOSBs is mandatory throughout the contract lifecycle. The document emphasizes the importance of electronic invoice submissions and the contractor's obligations under various federal acquisition regulations. Overall, this RFQ exemplifies the VA’s strategic efforts to enhance its digital infrastructure while fostering opportunities for veteran-owned businesses in government contracting.
    36C77625Q0087 0001.docx
    The document serves as an amendment to the solicitation for the SharePoint Online Support, identified as 36C77625Q0087, issued by the Department of Veterans Affairs. The amendment announces the immediate cancellation of the solicitation due to a high volume of technical inquiries that necessitate a review and potential revision of the Performance Work Statement (PWS). It indicates that an updated solicitation under the same name is expected to be posted within 30 days. This cancellation aims to provide clarity and address the concerns raised by prospective bidders, ensuring a comprehensive and refined proposal solicitation process. The Contracting Officer, Steven Grzybowski, expresses gratitude for the bidders' interest and apologizes for any inconvenience caused by this unexpected change. The document emphasizes the importance of addressing technical questions for future solicitations, highlighting the careful consideration taken in the government contracting process.
    Attachment 1 - Performance Work Statement - SharePoint Online Support Services.docx
    The Department of Veterans Affairs (VA), Office of Asset Enterprise Management (OAEM), is soliciting SharePoint Online Support Services to enhance its program management and inquiry processes. The contractor will redesign the existing SharePoint platform to align with industry best practices, ensuring a seamless user experience. OAEM plays a vital role in managing VA's capital assets, impacting policies and procedures across the department. Key tasks include participating in a post-award conference, delivering a Project Management Plan (PMP), and implementing the SharePoint system with customized sites and security configurations. The contract lasts 70 days, with all work conducted primarily off-site, requiring occasional travel to VA offices. Strict reporting requirements and guidelines on the qualifications of key personnel ensure project compliance. The contractor must protect government data and adhere to confidentiality protocols, affirming that all deliverables will remain the property of the U.S. Government. Overall, this project underscores the VA's commitment to enhancing operational efficiency through improved asset management systems.
    Attachment 2 - Price Schedule - SharePoint Online Support.xlsx
    The government document outlines a Request for Quotation (RFQ) related to SharePoint Online Support services, designated as PCAC-SERVICES-RFQ with Primary ID 36C77625Q0087. The key contact for this proposal is Omar Armstrong. The RFQ includes three main service areas: conducting a post-award conference, developing a Project Management Plan (PMP) and briefing, and implementing SharePoint solutions. Each item is formatted to quantify the expected services, with a unit of measure specified, but no discounts applied. The contract period begins upon award and details will need to include special instructions, principal NAICS code, and delivery requirements. Comprehensive codifications covering a wide range of product and service categories are referenced, indicating a structured approach to procurement. Overall, the document emphasizes the need for detailed planning and compliance within federal contracting processes, focusing on organizational support through SharePoint technologies, as part of broader federal endeavors to enhance operational efficiency.
    Attachment 3 - Quality Surveillance Plan.doc
    The Quality Assurance Surveillance Plan (QASP) outlines a framework for monitoring the performance of a contractor tasked with implementing the OAEM SharePoint Online system for the Department of Veterans Affairs. The document specifies the purpose, surveillance approach, and roles of various government personnel in ensuring compliance with the contract requirements. Key elements include defining performance metrics, the contractor's responsibilities, and the methods used for quality assurance through inspections and assessments. Specifically, the QASP emphasizes the contractor's obligation to maintain quality through its own control systems, while government representatives will assess performance against established standards. It delineates various surveillance methods, including 100% inspections, random sampling, and on-site reviews. The plan prescribes documentation procedures for both acceptable and unacceptable performance, ensuring transparency and accountability. The ultimate aim of the QASP is to guarantee that the contractor meets or exceeds performance expectations, fostering effective communication and continuous improvement throughout the contract's duration. This structured oversight exemplifies the government's commitment to maintaining high-quality service delivery in public sector projects.
    Lifecycle
    Title
    Type
    R799--Sharepoint Online Support COR: Omar Armstrong
    Solicitation
    R799--Sharepoint Online Support COR: Omar Armstrong
    Currently viewing
    Presolicitation
    Similar Opportunities
    DA01--FMBT System Integrator (New Action-Recompete, VA-26-00002411)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking qualified contractors for the FMBT System Integrator acquisition, identified under solicitation number 36C10B25Q0354, which will be issued through the General Services Administration (GSA) Multiple Award Schedule (MAS) Financial Management (FM) Marketplace. This procurement aims to promote broad competition among various business sizes, including small, disadvantaged, veteran-owned, woman-owned, and HUBZone small businesses, as well as large businesses, ensuring compliance with Executive Order 14249. The solicitation is anticipated to be posted within one week of this notice, with the primary contact for this opportunity being Contract Specialist Angel Santos, who can be reached at Angel.Santos2@va.gov or by phone at 848-377-5096. Interested parties should prepare for the upcoming solicitation and note that the response date for the special notice is August 28, 2025, at 5 PM Eastern Time.
    DA10--VISN 6 Clinical Decision Support Tool_VA-26-00022484
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the VISN 6 Clinical Decision Support Tool under the solicitation number 36C10B26Q0070. This procurement involves a firm-fixed-price delivery order aimed at enhancing clinical decision-making capabilities within the Veterans Health Administration, and it is open to contract holders in NASA SEWP V GWAC Groups B, C, and D. The importance of this tool lies in its potential to improve patient care and operational efficiency in veteran healthcare services. Interested parties must submit their proposals by December 15, 2025, at 10:00 am Eastern Time, and inquiries can be directed to Sarah MacArthur at sarah.macarthur@va.gov or by phone at 848-377-5179. Recovery Act Funds are not applicable to this action.
    SPS Services
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for SPS Services, as outlined in the attached documentation. The procurement aims to fulfill specific medical service requirements under the jurisdiction of the Veterans Affairs Network Contract Office 17. These services are critical for supporting the healthcare needs of veterans, ensuring they receive timely and effective medical care. Interested vendors can reach out to Dayna Cantu at dayna.cantu@va.gov or call 512-922-0142 for further details regarding the submission process and requirements.
    Justification OTFOC for Veterans Health Information Exchange (VHIE) Professional and Technical Support
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking professional and technical support services for the Veterans Health Information Exchange (VHIE) as part of its Office of Health Informatics (OHI) Clinical Informatics and Data Management Office (CIDMO). This procurement aims to provide essential management services for the VHIE Portfolio of Programs, which is critical for enhancing health informatics within the Veterans Health Administration. The contract will be awarded as a sole source to a Service-Disabled Veteran-Owned Small Business (SDVOSB) under the authority of the Veterans First Contracting Program, with no requirement for competitive bidding. Interested parties can reach out to Brian N. Ballard at brian.ballard@va.gov or Wanda Y. Edwards at wanda.edwards@va.gov for further information regarding this opportunity.
    DA10--RFI - Modernization of Veterans Canteen Service IT Systems (VA-26-00004970)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking input for the modernization of its Veterans Canteen Service IT Systems through a Request for Information (RFI) identified as VA-26-00004970. The primary objectives of this procurement include enhancing performance, streamlining processes, improving customer service, and integrating new functionalities while ensuring robust security measures and compliance with industry standards. This modernization effort is crucial for the efficient operation of approximately 220 retail and food service locations nationwide, which currently rely on outdated technologies. Interested vendors should direct their inquiries to Contract Specialist Justin Daniel at justin.daniel@va.gov, and responses to the RFI are due by August 1, 2025, with a focus on providing detailed proposals that meet the outlined requirements.
    DH10--Durham VAMC Radiation Oncology Information Systems-EER 262522 (VA-25-00094323)
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking proposals for the Radiation Oncology Information System Virtual Infrastructure Environment (ROISVIE) at the Durham VA Medical Center (VAMC). This procurement aims to secure hardware, software, and services necessary to support the ROISVIE therapy solution, which includes integration with Varian linear accelerators and associated applications. The selected contractor will be responsible for ensuring compliance with mandatory cybersecurity controls, as outlined in the attached VA Critical Security Controls FAQ, and must deliver various project management and implementation plans. Proposals are due by December 16, 2025, at 11:00 AM EST, and interested parties should contact David Gabrysiak at david.gabrysiak@va.gov for further information. The contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC) and has a base period starting January 1, 2026, with a total value anticipated to be below $5 million.
    DA10--MedBridge Rehabilitation Resource VISN1 Library FY26
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) intends to award a sole-source contract to Medbridge Inc. for a one-year subscription to the Medbridge Rehabilitation Resource Platform, specifically for its VISN 1 network. This procurement aims to provide essential tools for physical, occupational, and speech-language therapists, including continuing education resources, patient engagement content, and customized exercise videos accessible via mobile devices. The Medbridge platform is deemed critical as it uniquely meets the VA's requirements for content, presentation, certification preparation, and patient engagement features, with the contract period set from December 11, 2025, to December 10, 2026. Interested parties capable of providing the required subscription are encouraged to express their interest by December 22, 2025, and can contact Contracting Officer Deidra Thomas at deidra.thomas@va.gov or by phone at 802-295-9363 for further information.
    NEW | 549-22-800 Replace Windows Building 2J
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is soliciting proposals for the replacement of windows in Building 2J at the Dallas VA Medical Center. This project, valued between $5,000,000 and $10,000,000, requires the contractor to provide all necessary labor, materials, and supervision to replace operable and non-operable windows, skylights, and atrium windows, ensuring compliance with current energy efficiency standards and building codes. The work is critical for maintaining the operational integrity of the medical facility while adhering to stringent safety and infection control protocols due to the continuous occupancy of patient care areas. Interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) must submit proposals via email by January 14, 2025, with a site visit scheduled for December 17, 2025, and questions accepted until January 6, 2026. For further inquiries, contact Nicholas L. Smith at nicholas.smith21@va.gov or Rhonda Richardson at rhonda.richardson5@va.gov.
    Y1DA--518-22-700 EHRM Infrastructure Upgrades Construction Bedford VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is preparing to issue a Request for Proposals (RFP) for the EHRM Infrastructure Upgrades Construction project 518-22-700 at the Bedford VA Medical Center (VAMC) in Bedford, MA. This design-bid-build project aims to address deficiencies and upgrade communications cabling in Telecommunications Rooms (TRs) and the Main Computer Room (MCR) across multiple campus buildings and site infrastructure, including the demolition of existing structures and the construction of a new MCR building. The project is critical for enhancing the telecommunications infrastructure, which includes new Fiber Optic and CAT 6a cabling, Work Area Outlets (WAOs), and various systems such as HVAC, CCTV, and Fire Protection. This total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside contract is estimated to be valued between $20,000,000 and $50,000, with a performance period of approximately 730 calendar days, and is expected to be issued in mid-December 2025. Interested parties can direct inquiries to Contract Specialist Dawn N Schydzik at dawn.schydzik@va.gov or by phone at 216-447-8300.
    Y1DA--516-21-106 EHRM Infrastructure Upgrades Construction - Bay Pines VAMC
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified contractors for the EHRM Infrastructure Upgrades Construction project at the Bay Pines VA Medical Center in Florida. This procurement, identified by solicitation number 36C77625B0023, involves construction services aimed at enhancing the electronic health record management infrastructure, with a total estimated contract value of approximately $34,888,000. The project is particularly significant as it supports the modernization of healthcare facilities for veterans, ensuring improved service delivery. Interested parties, especially Service-Disabled Veteran-Owned Small Businesses, should direct inquiries to Contract Specialist Thomas Council at Thomas.Council@va.gov, with bids having been opened on November 12, 2025, following the issuance of the solicitation on July 2, 2025.