Latin American Aerospace Defense (LAAD) 2025 Exhibit BuildHQ003424R0008
ID: HQ003424R0008Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Convention and Trade Show Organizers (561920)

PSC

CONSTRUCTION OF CONFERENCE SPACE AND FACILITIES (Y1AB)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/1c47f166631649f3b2a9d79fdf237b24/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services, is seeking a contractor to design and build the DoD exhibit booth for the Latin American Aerospace Defense (LAAD) 2025 event, scheduled for April 1-4, 2025, in Rio de Janeiro, Brazil. The contractor will be responsible for comprehensive services, including personnel, materials, transport, construction, and on-site support, ensuring the booth meets DoD branding and security standards while promoting awareness of the DoD's Security Cooperation programs. This contract is a Total Small Business Set-Aside, emphasizing the importance of participation from small and disadvantaged businesses in federal contracting. Proposals are due by 11:00 AM on November 18, 2024, and interested parties can contact Ali M. Beshir at ali.m.beshir.civ@mail.mil or 703-258-9881 for further information.

    Point(s) of Contact
    Ali m. Beshir
    (703) 258-9881
    ali.m.beshir.civ@mail.mil
    Files
    Title
    Posted
    A03 Legal Consultation Svs PWS rev 101923.pdf
    A11 RFI - Legal Consulting.pdf
    A23 Attachment 1 PWS Exhibit Build LAAD 2025.pdf
    The Performance Work Statement (PWS) outlines a contract for designing and constructing the Department of Defense (DoD) exhibit booth at the Latin American Aerospace Defense (LAAD) 2025 in Rio de Janeiro, Brazil, scheduled for April 1-4, 2025. The contractor is tasked with providing comprehensive services including personnel, materials, transport, construction, and on-site support to create a booth that adheres to DoD branding and standards. Key objectives include promoting awareness of the DoD's Security Cooperation programs and facilitating high-level meetings. The contractor must comply with quality control measures, specific booth design requirements, and timelines set by the show organizers. The exhibit must incorporate various components such as meeting rooms, a reception area, and a distinguished visitor lounge, all reflecting professional standards and security protocols. Significantly, the contractor is responsible for all travel and associated costs, including ensuring medical evacuation coverage during international assignments. The PWS emphasizes that all work products remain government property, requiring adherence to intellectual property rights and security mandates. The document serves as a framework for accountability, performance standards, and contractor requirements within federal procurement for a prominent international defense event.
    A23 Attachment 2 Past Performance Questionnaire.pdf
    This document outlines the requirements for a Past Performance Evaluation Questionnaire to be completed by Offerors responding to a government solicitation for trade show industry services. Offerors must submit at least three references detailing their recent and relevant contract experience, defined as contracts ongoing or completed within the last two years, similar in scope and complexity to the requested work. The structure includes sections for Offeror information, past performance details, project title, organization supported, contract type, pricing type, award date, contract amount, role on the project, and descriptions of services and work complexity. The goal is to assess the Offeror’s past performance experience to ensure they can meet the contract requirements effectively. The document is positioned within the context of federal requests for proposals (RFPs), indicating the importance of proven experience when bidding for government contracts in the trade show sector.
    A23 HQ003424R0008.pdf
    The document is a government procurement solicitation, identified as HQ003425R0008, for design and construction of an exhibit space at the Latin American Aerospace Defense (LAAD) event scheduled for April 1-4, 2025, in Rio de Janeiro, Brazil. The proposal submissions are due by 11:00 AM on November 18, 2024. The solicitation outlines the requirements, terms, and conditions for contractors interested in providing the necessary services, including relevant clauses from the Federal Acquisition Regulation (FAR) that apply to commercial items. Moreover, it emphasizes compliance with various governmental standards, including certifications related to telecommunications equipment, small business status, and labor laws. The offer proposal must be detailed, including references to representations and certifications required of the contractor regarding the use of covered telecommunications services and adherence to federal guidelines regarding child labor and tax compliance. The document signifies the government's commitment to ensuring equal opportunity and fair practices while fostering participation from small and disadvantaged businesses in federal contracting.
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