2025 Air Show Logistics Support
ID: FA4861-25-LOGISTICSType: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4861 99 CONS LGCNELLIS AFB, NV, 89191-7063, USA

NAICS

Promoters of Performing Arts, Sports, and Similar Events with Facilities (711310)

PSC

TENTS AND TARPAULINS (8340)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/b83cd2583d1b46bf862888c786417918/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting proposals for logistical support services for the 2025 Aviation Nation Air Show at Nellis Air Force Base in Nevada. The procurement seeks a contractor to provide, manage, and remove essential event equipment, including tents, tables, and hospitality chalets, while ensuring compliance with safety standards and regulations. This opportunity is crucial for facilitating a significant military and public outreach event scheduled for April 4-6, 2025, with a delivery deadline of March 31, 2025. Interested small businesses must submit their quotes electronically by September 27, 2024, and can direct inquiries to 1st Lt Vincent McDonough at vincent.mcdonough.2@us.af.mil.

    Point(s) of Contact
    1st LT Vincent McDonough
    vincent.mcdonough.2@us.af.mil
    TSgt Jerry Watson
    jerry.watson.3@us.af.mil
    Files
    Title
    Posted
    Attachment 1 - SOW 2025 Logistics Support.pdf
    The Statement of Work (SOW) outlines the logistical support requirements for the 2025 Nellis Air Force Base Aviation Nation Air Show, scheduled from April 4-6, 2025. The contractor will be responsible for providing all necessary logistical items, including tents, tables, chairs, and a concert stage, as well as their assembly, management, and disassembly. The contractor must ensure compliance with safety standards and provide proof of insurance. Specifications include the need for class C90 mph rated tents with fire certification and secure anchorage. The contractor will establish contact with government officials for coordination and must complete setup by April 3, 2025. Each chalet must accommodate large crowds and have dedicated features, such as high-quality furnishings, privacy fences, and lighting. The document details additional logistical needs, including trash management, portable generators, and public information tents. It emphasizes a structured approach, requiring oversight and reporting for compliance. Overall, this SOW showcases the government's meticulous planning for a high-profile event, prioritizing safety, organization, and public engagement.
    Attachment 1 - SOW 2025 Logistics Support AMENDMENT 1.pdf
    The Statement of Work (SOW) outlines the logistical support requirements for the 2025 Aviation Nation Air Show at Nellis Air Force Base, scheduled for April 4-6, 2025. The contractor is responsible for providing, managing, and removing various event equipment, including tents, tables, and a concert stage. The contract mandates a coordination meeting within three business days post-award to finalize setups based on pre-existing layouts. Key contractor responsibilities include compliance with industry safety standards, provision of personnel and equipment, setup by March 31, 2025, and dismantling by April 8, 2025. Specific requirements for tents, including fire safety certifications and ADA compliance, must be met. The document highlights essential amenities such as hospitality chalets that accommodate hundreds, public information booths, and privacy fencing around the chalet complex to enhance visitor experience. Additionally, the contractor must arrange trash disposal and portable generators, ensuring a well-equipped environment throughout the event. This SOW serves as a comprehensive request for proposals (RFP) aimed at selecting a capable contractor to facilitate a significant military and public outreach event while ensuring safety, organization, and compliance with regulations.
    FA4861-25-LOGISTICS - Questions_Answers.pdf
    The document FA4861-25-LOGISTICS outlines questions and answers related to an RFP for logistical support at the 2025 Nellis Air Force Base Aviation Nation Air Show. Key inquiries include specifications for the color "Air Force Blue" for Astroturf, and timeline expectations for the contract award, which is anticipated by September 27, 2023, with coordination meetings to follow within three days. The SOW details that the contractor must provide logistical support, including chalet tents, booths, and trusses, although the concert stage is no longer required. Clarifications provided specify that "trusses" refers to a single unit within the documentation and that “Public Information Booths” are the context for the booths mentioned. The document highlights the importance of precise specifications and timely communication in federal contracting procedures.
    Logisitics Support - Combo.pdf
    The solicitation FA4861-25-LOGISTICS seeks quotations for logistical support services under a Total Small Business Set-Aside. The expected contract type is Firm Fixed Price (FFP), with a delivery date of March 31, 2025, to Nellis AFB, NV. Vendors must comply with FAR provisions and be registered in the System for Award Management (SAM) before contract award. Quotations must include essential details such as product specifications, CAGE code, payment terms, and contact information. The government's selection criteria prioritize the lowest-priced, technically acceptable offers, with no multiple awards planned, emphasizing an "all or none" stipulation. All questions must be directed to the designated officer by September 3, 2024, and quotes are due by September 13, 2024. The document also informs potential vendors of the lack of available funds, indicating that no awards will be made until appropriated funds are confirmed. This solicitation incorporates various FAR and DFARS clauses, ensuring compliance with government regulations. Overall, the document provides a structured outline of the requirements and conditions for prospective vendors considering submission of proposals.
    Logisitics Support - Combo AMENDMENT 1.pdf
    The document outlines a government Request for Quotation (RFQ) under solicitation number FA4861-25-LOGISTICS, seeking proposals for logistical support services. It specifies that this RFQ is set aside for small businesses, adhering to the NAICS code 711310, with a size standard of $40.0 million. The anticipated contract is a Firm Fixed Price (FFP) type, with a delivery deadline of March 31, 2025, to Nellis AFB, NV. Vendors must register in the System for Award Management (SAM) prior to contract award, and all quotes must include detailed information on product specifications, payment terms, and contact information. Quotes are due by September 27, 2024, with only electronic submissions accepted. The evaluation will follow a Lowest Priced Technically Acceptable (LPTA) format, ensuring all components are quoted collectively. The government reserves the right to cancel the solicitation at any time due to lack of available funds, which are contingent for contract performance. Relevant provisions from the FAR and DFARS are incorporated to ensure compliance and proper conduct during the procurement process, focusing on transparency, representation, and security of supply chains.
    Lifecycle
    Title
    Type
    Logistics Support
    Currently viewing
    Combined Synopsis/Solicitation
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