Janitorial Services for U.S. Consulate Sao Paulo
ID: 19BR9324Q0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFCONSULATE GENERAL SAO PAULOWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Original Source

https://sam.gov/opp/680ef9b48d4a4c11840d978b5c4f9ab6/view
Timeline
    Description

    The U.S. Department of State is soliciting quotations for janitorial services at the U.S. Consulate General in Sao Paulo, Brazil, under solicitation number RFQ19BR9324Q0001. The contract will cover a base year with four optional renewal years, requiring the contractor to manage all cleaning personnel, supplies, and equipment while ensuring compliance with U.S. Government standards and local regulations. This procurement is crucial for maintaining a clean and operational environment at the Consulate, reflecting the U.S. Government's commitment to high service standards. Interested contractors must submit their proposals electronically by September 10, 2024, and are encouraged to register in the System for Award Management (SAM) prior to submission. For further inquiries, contact Sao Paulo Procurement at goncalvesjp@state.gov or Juliana Goncalves at +55 11 3250-5318.

    Point(s) of Contact
    Sao Paulo Procurement
    goncalvesjp@state.gov
    Juliana Goncalves
    551132505318
    goncalvesjp@state.gov
    Files
    Title
    Posted
    RFQ19BR9324Q0001_Amendment 01.pdf
    The document outlines solicitation provisions for a government Request for Proposals (RFP), aimed at guiding offerors in submitting their bids for commercial products and services. It emphasizes the requirements for submission, including a complete SF-1449 form, evidence of the offeror's ability to perform the contract, past performance references, and compliance with licensing regulations. Key provisions include the necessity for offers to be submitted by a specified deadline, acceptance of multiple offers, and the process for late submissions. Additionally, it incorporates Federal Acquisition Regulation (FAR) clauses and highlights the potential for a pre-quotation conference for prospective offerors to discuss particulars further. The document stresses the importance of maintaining integrity and compliance within the bidding process, alongside providing contact paths for addressing concerns through the Department of State’s Advocate for Competition and Acquisition Ombudsman. This RFP guidance is essential for ensuring that solicitations are competitive, transparent, and aligned with government standards for procurement, ultimately promoting effective service delivery and fiscal responsibility within federal contracts.
    RFQ19BR9324Q0001_Amendment 03.pdf
    The document outlines the procedures related to amendments of government solicitations and modifications of contracts, specifying that companies must acknowledge receipt of amendments before the deadline to avoid rejection of their offers. Key instructions include the necessity for contractors to submit acknowledgment via designated methods and to reference relevant amendment numbers. It also details the protocol for changing previously submitted offers and highlights the importance of specific information, such as contract ID codes and effective dates, which are to be completed in the provided format. Furthermore, Amendment 03 replaces a prior question regarding previous award amounts, confirming the total award amount for a specified period. This amendment serves to officially document revisions and maintain compliance with contracting regulations, emphasizing the importance of accurate communication throughout the bidding process. Overall, the document functions as a guide for ensuring clarity and procedural adherence in federal contracting logistics.
    RFQ19BR9324Q0001_Amendment02.pdf
    The document outlines an amendment to a Request for Quotation (RFQ) for janitorial services at the U.S. Consulate General in Sao Paulo, Brazil. It details the amendment's purpose, effective date, and includes crucial information for prospective contractors. Key highlights include the general service expectations, working hours, and specific roles for employees. The contractor is responsible for scheduling and must comply with U.S. Government solicitation rules while providing established local business evidence. The pre-proposal conference, conducted in both English and Portuguese, ensured vendors understood the solicitation procedures. Participants learned about experiences needed, the process for submitting proposals, and how the evaluation will be based on pricing, technical acceptability, and compliance. Notably, questions from potential contractors were addressed, clarifying expectations regarding work hours, employee benefits, and procurement responsibilities. The amendment emphasizes the importance of compliance with local regulations, requiring contractors to hold necessary licenses and insurance. This RFQ amendment symbolizes the U.S. Government’s rigorous procurement standards and its commitment to transparent and fair contracting processes for essential services.
    RFQ19BR9324Q0001_Janitorial24.pdf
    The U.S. Consulate in Sao Paulo has issued Request for Quotations (RFQ) number 19BR9324Q0001 for janitorial services, inviting qualified companies to submit their quotations by September 10, 2024. The award will be made to the company offering an acceptable proposal at the lowest price, with no discussions anticipated unless necessary. A pre-quotation conference is scheduled for July 31, to facilitate communication with prospective contractors. Key submission requirements include electronic submission of specific forms, proof of registration in the System for Award Management (SAM), and adherence to specified formatting limits. The contract includes a base year of janitorial services with four optional renewal years, covering extensive cleaning in designated areas of the Consulate. The contractor is responsible for all cleaning personnel, supplies, and equipment, ensuring compliance with security and operational protocols, including personnel management and an established schedule that minimizes disruptions. Performance quality will be monitored through a Quality Assurance and Surveillance Plan, aiming to maintain a high standard of services evidenced by minimal customer complaints. The document outlines various operational, insurance, and regulatory requirements to ensure both compliance and safety in service delivery.
    SF1449_RFQ19BR9324Q0001.pdf
    This document is a Standard Form 1449, acting as a solicitation for commercial items, specifically for janitorial services at the American Consulate General in Sao Paulo, Brazil. The solicitation, numbered 19BR9324Q0001, is issued by the American Consulate on July 12, 2024, with an offer due date set for September 10, 2024, at 5 PM local time. The opportunity is categorized as unrestricted, inviting bids from a range of businesses, including small and women-owned enterprises. The form underscores the requirement for prospective contractors to review additional details in the attached RFQ, which outlines the specific janitorial services needed. The solicitation incorporates references from the Federal Acquisition Regulation (FAR), ensuring that the bidding process adheres to established government procurement protocols. The document emphasizes that prospective contractors must provide relevant information in designated blocks and return copies as specified. This form represents an official request for proposals, reflecting the government's aim to procure essential services while adhering to regulatory guidelines and promoting opportunities for diverse business participation.
    Lifecycle
    Title
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    Janitorial Services for U.S. Consulate Sao Paulo
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    Janitorial Services for U.S. Consulate Sao Paulo
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