19SG2024Q0031 Janitorial services for U.S Embassy Dakar
ID: 19SG2024Q0031Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY DAKARWASHINGTON, DC, 20520, USA

NAICS

Janitorial Services (561720)

PSC

HOUSEKEEPING- CUSTODIAL JANITORIAL (S201)

Set Aside

8(a) Set-Aside (FAR 19.8) (8A)

Original Source

https://sam.gov/opp/2106a670bb3b4f3ba8f89d812236f3f4/view
Timeline
    Description

    The U.S. Department of State is seeking qualified contractors to provide janitorial services for the U.S. Embassy in Dakar, Senegal, under solicitation number 19SG2024Q0031. The contract will encompass a base year and four one-year options, covering a total service area of 33,440 square meters, with responsibilities including daily, periodic, and special cleaning tasks across various embassy facilities while ensuring minimal disruption to operations. This procurement is crucial for maintaining a clean and efficient working environment for embassy staff, which averages around 635 personnel, and compliance with local labor laws is mandatory. Interested bidders must submit their quotations by October 31, 2024, and are encouraged to attend a pre-quotation conference on October 3, 2024, for further details; all proposals must be submitted electronically to dakarsolicitation@state.gov.

    Point(s) of Contact
    Seth R Rogers
    dakarsolicitation@state.gov
    Faye, Angelique C
    DakarSolicitation@state.gov
    Files
    Title
    Posted
    19SG2024Q0031_JANITORIAL SERVICES_ SOL_.pdf
    The U.S. Embassy in Dakar, Senegal, has issued Request for Quotations (RFQ) number 19SG2024Q0031 for janitorial services. The contract will be awarded to the lowest priced responsible bidder, with an emphasis on competitive, fair proposals. A pre-quotation conference is scheduled for October 3, 2024, to provide potential bidders with details about the requirements and allow for site visits. Quotations are due by October 31, 2024. The contract spans a base year with four one-year options, covering various cleaning tasks across multiple Embassy facilities, including offices, restrooms, and common areas. Responsibilities include daily, periodic, and special cleaning, with an emphasis on minimal disruption to Embassy operations. The contractor must provide all necessary materials, equipment, and employees, ensuring compliance with local labor laws and security protocols. Contractor proposals must include specific forms, proof of registration in the System for Award Management (SAM), and meet other stipulated requirements to ensure eligibility. The janitorial services are pivotal for maintaining the cleanliness and operational efficiency of U.S. government facilities in Dakar, reinforcing the embassy’s commitment to a sanitary working environment while adhering to security standards.
    19SG2024Q0031 _PreSolicitation SAM Notice_.pdf
    The U.S. Embassy in Dakar, Senegal, has issued a pre-solicitation notice for janitorial services under the proposed solicitation number 19SG2024Q0031. This procurement is classified under NAICS code 561720 and aims to secure a vendor for custodial services. The anticipated contract duration includes one base year with four optional renewal years, leading to a potential five-year engagement. The selected contractor will enter into a firm fixed price agreement, and offers will be accepted electronically, requiring registration in the System for Award Management (SAM) before submission. While inquiries are currently not being accepted, interested vendors can ask questions once the formal solicitation is published on SAM.gov. The contract performance location is specified as the American Embassy in Dakar. This procurement does not fall under the Recovery and Reinvestment Act, and the notice indicates a structured response process with an automatic archive policy applied. The engagement reflects the U.S. government's ongoing commitment to securing quality service contracts through formal competitive solicitation methods.
    19SG2024Q0031 _QUESTIONS AND ANSWERS.pdf
    The solicitation 19SG2024Q0031 seeks bids for janitorial services for the U.S. Embassy in Dakar, Senegal. Interested contractors may still bid even if they missed the pre-bid conference. Bidders are responsible for determining the number of required personnel and their qualifications, adhering to embassy conduct standards. The proposal submission deadline is October 31, 2024, with no extensions anticipated. Clarifications indicate that the total service area for cleaning is 33,440 square meters, while the 7,000 square meters refers to additional service requests. The current contractor, LOC SET SA, holds a $671,851.85 contract, but specific budget details for the new contract remain undisclosed. Attendance at the site visit was optional. The new contract is projected to start in early February 2025. Contractors may source cleaning supplies locally rather than importing them from the U.S. The successful contractor must also comply with Senegalese labor laws. The average embassy staff population is 635, and contractors are expected to calculate monthly consumable supplies based on this figure. This RFP reflects the government's ongoing efforts to secure competitive, compliant, and efficient facilities management services.
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