Fuel Cards service for the U.S. Embassy Brasilia, Brazil
ID: 19BR2524R0004Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY BRASILIAWASHINGTON, DC, 20520, USA

NAICS

Office Administrative Services (561110)

PSC

STATIONERY AND RECORD FORMS (7530)

Original Source

https://sam.gov/opp/b5e13642aabc47579b699057daa0dd9d/view
Timeline
    Description

    The U.S. Embassy in Brasilia, Brazil, is seeking proposals for a contract to provide fuel cards and management services for its fleet of approximately 93 official vehicles. The contract aims to streamline fuel management operations, ensuring access to accredited fuel stations and maintaining oversight of the fuel card program, with a performance period consisting of one base year and up to four optional one-year extensions. This procurement is critical for supporting the Embassy's operational needs while adhering to U.S. and Brazilian regulations. Interested contractors must submit their proposals electronically by October 4, 2024, and are encouraged to register in the System for Award Management (SAM) prior to submission; for inquiries, they may contact Jennifer Sheehan at sheehanjk@state.gov or Paulo Figueira at FigueiraPF@state.gov.

    Point(s) of Contact
    Jennifer Sheehan
    5561331227573
    sheehanjk@state.gov
    Paulo Figueira
    556133127201
    FigueiraPF@state.gov
    Files
    Title
    Posted
    19BR2524R0004- US Embassy Brasilia Fuel Cards Service.pdf
    The U.S. Embassy in Brasilia has issued Request for Proposal (RFP) number 19BR2524R0004 for Fuel Cards Service aimed at managing the fuel needs of approximately 93 official vehicles. Proposals must be submitted electronically by October 4, 2024, with clear guidelines on submission formats and contents, including the required Standard Form 1449, pricing sections, certifications, and proof of registration with the System for Award Management (SAM). The contract will span a one-year base period with up to four one-year options for extensions, structured as a firm-fixed price indefinite delivery indefinite quantity contract. The contractor will manage a comprehensive fuel card program and is responsible for issuing cards, ensuring access at accredited stations in the Brasília area, and maintaining program oversight. Monthly usage will be monitored, and feedback from the Embassy will drive quality assurance measures, factoring in a minimal complaint threshold. The document outlines detailed requirements, specifications, and necessary contract clauses reflecting federal procurement standards, emphasizing compliance with U.S. laws and Brazilian regulations while reinforcing the importance of confidentiality. Overall, this RFP underscores the Embassy's operational needs for vehicle fuel management while adhering to rigorous procurement protocols.
    SF-1449 - 19BR2524R0004.pdf
    The document is a solicitation for providing fuel cards and card management services for the U.S. Embassy in Brasília, Brazil. It outlines the requisition and solicitation details, including the solicitation number (19BR2524R0004), issue date (August 30, 2024), and due date for offers (October 4, 2024, at 4:00 PM). It specifies that the acquisition is unrestricted and invites bids from various eligible categories, including small businesses and women-owned small businesses. Key administrative contacts include Paulo Figueira, responsible for solicitation inquiries, and Jennifer Sheehan, the contracting officer. The contract emphasizes compliance with applicable Federal Acquisition Regulation (FAR) provisions and encourages contractors to submit two copies of their signed offers. The contract will be administered by the U.S. Embassy, which resides in Brasília, and is intended to simplify the management of fuel usage for embassy operations. Overall, this document highlights the federal government's process for soliciting bids for commercial services in support of embassy operations abroad.
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