4th Qtr FY 25 Food Bids - BREAD
ID: 15B12225Q00000015Type: Combined Synopsis/Solicitation
Overview

Buyer

JUSTICE, DEPARTMENT OFFEDERAL PRISON SYSTEM / BUREAU OF PRISONSFCI MCDOWELLWELCH, WV, 24801, USA

NAICS

Perishable Prepared Food Manufacturing (311991)

PSC

BAKERY AND CEREAL PRODUCTS (8920)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/a7219466fb344d8aa6f41611ed345a63/view
Timeline
    Description

    The Department of Justice's Federal Bureau of Prisons is soliciting bids for the supply of various types of bread for the Federal Correctional Institution (FCI) McDowell in Welch, West Virginia, for the fourth quarter of fiscal year 2025. The procurement includes enriched finger rolls, enriched sandwich rolls, and white or whole wheat loaves, with specific delivery requirements mandating that products be delivered within 48 hours post-baking and maintain a shelf life of at least 90 days. This initiative underscores the importance of providing staple food products to correctional facilities while emphasizing compliance with federal regulations and the promotion of small businesses, as the contract is set aside entirely for small business participation. Interested vendors must submit their bids by 4:00 P.M. EST on May 28, 2025, to Joe Riffe via email at jriffe@bop.gov, with deliveries expected to commence between July 1, 2025, and September 30, 2025.

    Point(s) of Contact
    Joe Riffe
    (304) 436-7386
    jriffe@bop.gov
    Jermaine Jackson
    (304) 436-7390
    j1jackson@bop.gov
    Files
    Title
    Posted
    4th Qtr FY 25 Bread RFQ.pdf
    This document is a Request for Proposal (RFP) issued by the Federal Bureau of Prisons, specifically for FCI McDowell, soliciting bids for food supplies, chiefly bread, for the fourth quarter of fiscal year 2025. The solicitation is open to all businesses, with a full 100% set aside specifically for small businesses, including HUBZone, Service-Disabled Veteran-Owned, and Women-Owned Small Businesses. Key dates include the issuance date on May 15, 2025, and the bid submission deadline set for May 28, 2025. The solicitation includes several regulations and clauses drawn from the Federal Acquisition Regulation (FAR), ensuring compliance with various federal mandates, including labor standards, equal opportunity clauses, and provisions related to the use of commercial products and services. Offerors must demonstrate their capabilities through a structured evaluation process based on technical aspects, pricing, and past performance. Mandatory compliance certifications and disclosures regarding business status (such as small business or veteran-owned) are also required. This RFP reflects the government's commitment to utilizing small businesses while ensuring adherence to specific legal and operational standards in government contracting.
    BREAD Abstract 4th Qtr FY 25.pdf
    The document outlines a Request for Proposal (RFP) from FCI McDowell in Welch, WV, for the procurement of various types of bread. Evaluations for bids will focus predominantly on past performance, delivery schedules, socio-economic status, and overall pricing, with a specific emphasis on past performance. Bidders are required to calculate their pricing based on specified quantities and provide details on actual case counts. A single vendor will be awarded the contract based on historical practices and cost efficiency. The RFP specifies three types of bread: enriched finger rolls, enriched sandwich rolls, and white or whole wheat loaves, all with requirements for delivery within 48 hours post-baking. Each item has defined specifications, quantities, and required packaging. Bidders must submit their line item bids accurately; failure to adhere to the calculation requirements may lead to disqualification. This initiative reflects the government's systematic approach to procurement, emphasizing compliance with specified criteria for the efficient supply of staple food products.
    Bread Letter 4th Qtr FY 25.doc
    The U.S. Department of Justice's Federal Bureau of Prisons has issued a Request for Quotations (RFQ) for the supply of bread to the Federal Correctional Institution (FCI) McDowell in Welch, West Virginia. Proposals must be submitted by 4:00 P.M. EST on May 28, 2025. The bread delivered must maintain a shelf life of at least 90 days. Offerors are required to complete necessary representations and certifications via the On-line Representations and Certifications Applications (OCRA) and comply with specific federal regulations. Bids must be submitted using Standard Form 1449, and changes to item descriptions or bidding terms may result in rejection of proposals. Deliveries will commence between July 1, 2025, and September 30, 2025, on an as-needed basis, and all prices must be FOB destination. Submission can be done via fax or email, with the completed package directed to Supervisory Contract Specialist Joe Riffe. This RFQ reflects standard practice within government procurement processes, ensuring compliance, accountability, and clarity in contract offerings.
    Food Delivery Schedule 4th Qtr FY 25.docx
    The document outlines delivery requirements for subsistence items at FCI McDowell for the 4th quarter of FY 25, effective by July 1, 2025. Deliveries are scheduled Monday through Friday, from 7:30 a.m. to 2:30 p.m., excluding federal holidays and weekends. Compliance with specific temperature conditions is mandatory: non-frozen perishables must be delivered between 34°F to 40°F, while frozen items must be at or below 0°F. Vendors are liable to consequences, including exclusion from future bids, if delivery schedules are not met or if items fail to meet regulations, such as those marked for Certified Religious Diets. Items will undergo stringent inspection, including possible conditional acceptance for up to six business days, particularly for thawing and cooking checks. Non-compliant products must be retrieved at the vendor's expense within two weeks, or they will be disposed of. The document emphasizes stringent adherence to delivery schedules and specifications, consistent with federal and state contracting practices.
    Lifecycle
    Title
    Type
    4th Qtr FY 25 Food Bids - BREAD
    Currently viewing
    Combined Synopsis/Solicitation
    Similar Opportunities
    FCC HAZELTON FY25 Q4- BREAD
    Justice, Department Of
    The Department of Justice, specifically the Federal Bureau of Prisons at the Federal Correctional Complex Hazelton, is seeking vendors to provide quarterly bread supplies for the facility located in Bruceton Mills, West Virginia. The procurement involves delivering bakery products under a firm-fixed price contract, with delivery scheduled from July 1, 2025, to September 30, 2025, to the Food Service Warehouse at the complex. This solicitation is crucial for maintaining the dietary needs of the inmate population and is expected to be released on or about May 14, 2025, with quotes due by May 28, 2025, at 12:00 pm EST. Interested parties should contact Charlie Hall or Andrea Burke for further details and must submit their offers via email to the designated procurement address.
    2ND QTR Bread FY26
    Justice, Department Of
    The U.S. Department of Justice, specifically the Federal Bureau of Prisons, is seeking quotes for the procurement of various bread products under Solicitation Number 15B12026Q00000002, designated as a total small business set-aside. The requirement includes a range of items such as whole wheat and white hot dog buns, hamburger buns, and sliced bread, with specific quantities outlined for each product, all of which must adhere to federal specifications and be delivered fresh within 48 hours of baking. This procurement is crucial for ensuring a consistent supply of food service items for the facility at USP McCreary in Pine Knot, Kentucky. Interested vendors must submit their quotes electronically to John Brown at j16brown@bop.gov by December 16, 2025, at 10:00 a.m. EST, with an anticipated award date of December 17, 2025.
    15B11826Q000000002 2ND QTR FY 26 FOOD SERVICE BREAD
    Justice, Department Of
    The U.S. Department of Justice, Federal Bureau of Prisons, is seeking quotes for food service bread products for the second quarter of fiscal year 2026 at USP Big Sandy in Inez, Kentucky. The procurement requires weekly deliveries of various types of bread, including white, whole wheat, hamburger rolls, and hot dog rolls, from January 1, 2026, through March 31, 2026. This contract is crucial for maintaining the daily operations of the facility, ensuring that food service needs are met effectively. Interested vendors must submit their quotes by December 15, 2025, at 4:00 PM ET, via email to Jacob Flanigan at jflanigan@bop.gov, with an anticipated award date of December 19, 2025. All vendors must be registered in the System for Award Management (SAM) to be eligible for the contract.
    FCI MANCHESTER FY26 2ND QTR BREAD REQUIREMENT
    Justice, Department Of
    The U.S. Department of Justice, specifically the Federal Bureau of Prisons at the Federal Correctional Institute in Manchester, is seeking quotes for weekly bread delivery services for the second quarter of Fiscal Year 2026, covering the period from January 1 to March 31, 2026. The procurement includes specific requirements for various bread products, including Kosher Wheat Bread and Whole Wheat Hamburger and Hot Dog Buns, with deliveries to be made weekly based on quantities communicated by the local food service administration. This contract is vital for maintaining the food supply for the inmate population, ensuring compliance with dietary needs and operational standards. Interested vendors must submit their quotes by December 17, 2025, at 10:00 a.m. EST via email to Andre Cawood at akcawood@bop.gov, as no written solicitation will be issued.
    Bread Items for USP Lee Qtr 2 FY26
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at USP Lee, is soliciting bids for the provision of various bread items for the second quarter of fiscal year 2026. The procurement includes whole wheat bread loaves, hamburger buns, and hot dog buns, with specific quantities and delivery timelines set between January 1, 2026, and March 31, 2026. This opportunity is particularly significant as it is a total small business set-aside under NAICS code 311999, emphasizing the importance of supporting small enterprises in the food manufacturing sector. Interested vendors must submit their quotes by December 17, 2025, at 12:00 PM EST, via email, and are encouraged to review the solicitation details available on the SAM beta .GOV website, with an anticipated award date of December 29, 2025. For further inquiries, potential offerors can contact Jason Shuler at j1shuler@bop.gov or by phone at 276-546-0150.
    FCI EL RENO FY 26 2ND QTR BREAD
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at the Federal Correctional Institution in El Reno, Oklahoma, is seeking proposals for the supply of various bread products for the second quarter of Fiscal Year 2026. This procurement, identified by solicitation number 15B50726Q00000004, is a 100% small business set-aside and requires the delivery of fresh whole wheat bread, hamburger buns, and hot dog buns on a weekly basis from January 2, 2026, to March 27, 2026. The contract will be awarded based on price and past performance, with a firm-fixed price structure, and offers must be submitted by December 18, 2025, at 4:00 PM CST. Interested vendors should contact Nate Long at n2long@bop.gov for further details and ensure they are registered in SAM.gov to participate.
    FCI McDowell 2nd Qtr FY 26 SUBSISTENCE
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI McDowell, is soliciting bids for subsistence supplies for the second quarter of fiscal year 2026. This procurement is exclusively set aside for small businesses and requires bidders to provide a variety of food items, including canned goods, grains, meats, dairy products, and disposable food service items, all adhering to specific quality and packaging standards. The selected contractor will be evaluated based on past performance, socio-economic status, overall price, and delivery schedule, with a strong emphasis on past performance and compliance with product specifications. Interested parties must submit their bids by 9:00 A.M. EST on December 18, 2025, and can contact Joe Riffe at jriffe@bop.gov or 304-436-7386 for further information.
    FCI McDowell 2nd Qtr FY 26 Dairy and Eggs
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI McDowell, is seeking quotes for dairy and egg products for the second quarter of fiscal year 2026. The procurement includes a requirement for 320,000 half-pint containers of pasteurized, nonfat, skim, or fat-free milk, with an emphasis on past performance and delivery schedules as key evaluation criteria. This opportunity is set aside for small businesses, and all dairy products will be awarded to a single vendor based on overall pricing and past practices, with weekly deliveries required. Interested offerors must submit their bids by 9:00 A.M. EST on December 18, 2025, and can direct inquiries to Joe Riffe at jriffe@bop.gov or by phone at 304-436-7386.
    FCI McDowell 2nd Qtr FY 26 KOSHER
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI McDowell, is seeking bids for kosher meal provisions as part of RFQ 15B12226Q00000003 for the second quarter of FY 2026. Offerors must provide products with a minimum 90-day shelf life and adhere to specific requirements, including completing Representations and Certifications via www.sam.gov and ensuring compliance with FAR regulations. The procurement emphasizes the importance of past performance and delivery schedules, with bids evaluated based on these criteria along with socio-economic status and overall price. Interested bidders must submit their proposals by 9:00 A.M. EST on December 18, 2025, and can direct inquiries to Joe Riffe at jriffe@bop.gov or by phone at 304-436-7386.
    FCI FORT DIX FY26 2ND QTR SUBSISTENCE; INCLUDING EGGS, BREAD AND DAIRY- 15BFTD26Q00000001
    Justice, Department Of
    The Department of Justice, through the Federal Bureau of Prisons at FCI Fort Dix, is soliciting quotes for subsistence items, including eggs, bread, and dairy, for the second quarter of fiscal year 2026. Offerors are required to submit price quotes for specified items by November 20, 2025, at 11:59 PM Eastern Time, ensuring compliance with federal, state, and local regulations, particularly regarding allergen labeling and product specifications. These goods are essential for the dietary needs of the inmate population at FCI Fort Dix, and the contract will be awarded to the lowest responsive and responsible offeror, with special attention given to certain bread items that must be awarded collectively to a single vendor. Interested parties should direct inquiries to Arturo Aponte-Berrios at aaponteberrios@bop.gov or Brian Virgillo at bvirgillo@bop.gov, and must ensure they are registered in the System for Award Management (SAM) to participate in this procurement process.