FY25 UILS Lodging
ID: F3ST904352A001Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4407 375 CONS LGCSCOTT AFB, IL, 62225-5015, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/df3f63edb8ca47ea9e28bf512aa8aa68/view
Timeline
    Description

    The Department of Defense, specifically the Department of the Air Force, is soliciting quotes for lodging services for the FY25 International Logistics Symposium, scheduled from June 24 to June 26, 2025, at Scott Air Force Base. The procurement requires a total of 50 hotel rooms for the duration of the event, along with a meeting room that can accommodate 75 attendees for one hour on June 23, 2025. This contract is crucial for supporting the logistics symposium, which facilitates international collaboration and knowledge sharing among military and civilian personnel. Interested vendors must submit their proposals by February 28, 2025, and ensure compliance with federal regulations, including registration in SAM and adherence to security protocols. For further inquiries, potential bidders can contact Armando Mercado at armando.mercado.1@us.af.mil or LaMarr Watson at lamarr.watson.2@us.af.mil.

    Files
    Title
    Posted
    F3ST904352A001FY25 UILS Lodging QUESTIONS v2.pdf
    The document addresses lodging queries related to a government event at the Duane Cassidy Conference Center on Scott AFB for fiscal year 2025. It specifies that the selected hotel must be located within a defined mileage from Scott AFB to facilitate government-provided transportation for guests. Additionally, there is a question about collecting credit card information from international guests upon check-in, as many may lack recognizable US credit cards. The document clarifies that while itemized bills for incidentals should be provided after checkout, the government will cover any additional financial obligations that arise from damages noted in these bills. This emphasizes the need for financial arrangements that accommodate guests from various nations while ensuring accountability for incidentals incurred during their stay.
    FY25 UILS Lodging PR F3ST904352A001 Questions Answered.pdf
    The document outlines the requirements for lodging and meeting space related to the FY25 UILS program scheduled from June 22 to June 27, 2025. A total of 50 hotel rooms are required for the entirety of the stay, with check-in on June 22 and check-out on June 27. The main activities of the program will take place between June 23 and June 26, primarily at the Duane Cassidy Conference Center. A meeting room accommodating 75 attendees is needed for one hour on June 23, without refreshments or audio-visual equipment. The hotel is expected to provide complimentary breakfast; otherwise, the cost should not exceed the per diem. There are stipulations regarding room service charges and damage costs, with an emphasis on separate billing for any damages incurred. This is a new government contract intended to support the UILS program, with no incumbent services. Overall, the document specifies venue and service needs in preparation for the program's activities, ensuring clarity and compliance for potential bidders in a government RFP context.
    Provisions and Clauses UILS Lodging.pdf
    This document outlines the applicable Federal Acquisition Regulation (FAR) clauses related to a federal acquisition. It lists various clauses that ensure compliance with federal laws, including those addressing executive compensation reporting, subcontractor qualification, child labor, and prohibitions on certain entities from contracting. Key provisions also focus on labor standards, equal opportunity, and combating trafficking. Additional clauses from the Defense Federal Acquisition Regulation Supplement (DFARS) emphasize cybersecurity, whistleblower protections, and regulations regarding the use of domestic commodities. The timeline for submissions is set for February 28, 2025, with further contact details provided for inquiries. Overall, the purpose of this document is to guide potential contractors on the regulatory framework and requirements for their proposals, ensuring adherence to federal standards and promoting transparency and accountability in government contracting.
    RFQ FY25 UILS Lodging.pdf
    The 375th Contracting Squadron at Scott AFB is soliciting quotes for hotel lodging for the FY25 International Logistics Symposium, scheduled from June 24-26, 2025. This RFQ requests offers by February 28, 2025, and will be evaluated primarily on price, with the technical approach of the lowest priced offer being assessed for acceptability. To qualify, bidders must be registered in SAM and adhere to various specified requirements including submission of a cover letter and certain business information. The RFQ includes specific instructions for proposals, addressing the submission format and essential information required, such as payment terms and total cost. Furthermore, it emphasizes compliance with security requirements for contractor personnel accessing the Air Force installation and outlines procedures regarding identification and vehicle passes. Additionally, the document addresses REAL ID Act compliance for identification needed for base access, maintaining a focus on security protocols post-COVID-19. An ombudsman is designated to resolve concerns relating to the solicitation, ensuring transparency and confidentiality in communications. This acquisition aligns with federal regulations for procurement processes, underscoring both the technical and price-based evaluation criteria essential to federal contracting.
    UILS Hotel Requirements.pdf
    Lifecycle
    Title
    Type
    FY25 UILS Lodging
    Currently viewing
    Combined Synopsis/Solicitation
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