Intent to Sole Source - Haas Performance Assurance Services AVCRAD
ID: W912NS24Q8507Type: Special Notice
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW7NJ USPFO ACTIVITY MO ARNGJEFFERSON CITY, MO, 65101-1200, USA

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- METALWORKING MACHINERY (J034)

Original Source

https://sam.gov/opp/5c5585864eed4c179610bfde57b7289e/view
Timeline
    Description

    The Department of Defense, specifically the Missouri Aviation Classification Repair Activity Depot (MO AVCRAD), intends to award a sole source contract for Performance Assurance (PA) services for four Haas brand metalworking machines located in Springfield, Missouri. The procurement aims to ensure that the contractor, Phillips Corporation Inc., who holds exclusive distribution rights for Haas CNC Machine Tools, provides necessary maintenance and support services as outlined in the Performance Work Statement (PWS). These services are critical for maintaining operational efficiency and compliance with safety regulations for the metalworking machinery used by the government. Interested parties may submit quotes via email to the primary contacts, Douglas Young and Stephen Miller, by 3:00 p.m. Central Daylight Time on September 19, 2024, with the contract being conducted under FAR Part 13 guidelines.

    Files
    Title
    Posted
    B8 Limited Sources Justification Haas Performance Assurance Service AVCRAD - SOLE SOURCE - UNDER SAT_Redacted.pdf
    The document outlines a determination memorandum for sole source acquisitions under Simplified Acquisition Procedures (SAP) for the procurement of Performance Assurance (PA) services for Haas brand metalworking machines at the Missouri Aviation Classification Repair Activity Depot. The contracting officer can limit solicitation to a single source if it is justified that only one can meet the government's requirements. Phillips Corporation Inc. (the sole distributor for Haas CNC Machine Tools under government contracts) is proposed as the contractor, backed by an official letter confirming their exclusive distribution rights. Market research indicated that all relevant contracts over a seven-year period were awarded to Phillips, which was not classified as a small business for the associated NAICS code. Pricing analysis showed consistent increases, ensuring price fairness based on historical contract data. The government aims to address competition barriers for future acquisitions by following regulations as necessary. The memorandum concludes with the contracting officer’s approval to proceed with this sole-source justification contingent on available funding and authorization for acquisition.
    B8 PWS Haas Performance Assurance Service AVCRAD.pdf
    The Performance Work Statement (PWS) outlines a non-personal service contract for providing Performance Assurance (PA) services for four Haas metalworking machines at the Missouri Aviation Classification Repair Activity Depot in Springfield, MO. The contractor is responsible for all necessary personnel, tools, materials, and quality control to conduct major maintenance as recommended by Haas Automation. The contract spans one year with four optional extensions and specifies operational hours, performance standards, and compliance with relevant security and safety regulations. Contractors must ensure that all personnel are licensed, complete required training, and adhere to protocols regarding facility access, physical security, and contractor identification. The government will supply workspace and necessary materials, while the contractor must submit detailed reports on inspections and maintenance performed within set timeframes. The contractor's performance will be assessed based on established quality assurance standards. This document serves to define responsibilities and requirements relevant to federal contracting, ensuring high operational standards and compliance with regulations.
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    Intent to Sole Source - Haas Performance Assurance Services AVCRAD
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