Sources Sought: Delivery of Bulk Propane Services to Pine Ridge Service Unit
ID: IHS1504884Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Fuel Dealers (457210)

PSC

FUEL BURNING EQUIPMENT UNITS (4530)

Original Source

https://sam.gov/opp/e9aaeaffd6a6479bba8f337b2000d93f/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide bulk propane delivery services to the Pine Ridge Service Unit in South Dakota. The contractor will be responsible for maintaining propane tanks at specified levels, ensuring timely deliveries, and installing solar-powered telemetry for accurate tank monitoring, while adhering to quality standards and annual inspections. This procurement is vital for supporting healthcare facilities serving Indigenous communities, ensuring they have a reliable energy source for their operations. Interested parties should contact Ashleigh Yazzie at ashleigh.yazzie@ihs.gov or 605-377-3211 for further details, and must comply with the "Buy Indian Act" requirements as outlined in the associated documentation.

    Files
    Title
    Posted
    IHS IEE Representation Form.pdf
    The Indian Health Service (IHS) document outlines the requirements for self-certification related to the "Buy Indian Act," which mandates that entities participating in federal contracts must qualify as "Indian Economic Enterprises." This certification must be maintained during the proposal submission, contract award, and contract performance periods. The document stresses the importance of immediate notification to the Contracting Officer if an enterprise becomes ineligible during these times. It also notes that contract awards may face scrutiny regarding an entity's eligibility, and false information can incur legal penalties. The form requires the representation of whether the Offeror meets the definition of an "Indian Economic Enterprise," including spaces for details such as ownership and the name of a recognized tribal entity. Compliance with these regulations is crucial for entities seeking set-aside contracts under this Act.
    PRSU Propane IDIQ SOW_02112025.docx
    The Pine Ridge Service Unit in South Dakota is seeking a contractor for bulk propane delivery to its hospital and three satellite clinics. The contractor must ensure propane tanks are maintained above 10% capacity at all times and above 45% before cold weather. Delivery schedules will be constructed by the contractor, who must also install solar-powered telemetry for accurate tank readings and provide field receipts after deliveries. Propane quality must meet ASTM standards, with annual third-party inspections required. The bid schedule outlines estimated annual consumption for each location, detailing the gallons needed. Contractors must comply with Tribal Employment Rights Office (TERO) requirements, which include a compliance agreement and a fee on the contract price. Local Indian hiring preferences and work permits are also emphasized. For inquiries, facility manager Chance Knutson is the main point of contact. This Request for Proposal (RFP) reflects the federal focus on essential services for healthcare facilities serving Indigenous communities, ensuring both compliance and efficient resource management.
    Lifecycle
    Title
    Type
    Sources Sought: Delivery of Bulk Propane Services to Pine Ridge Service Unit
    Currently viewing
    Sources Sought
    Similar Opportunities
    Propane Supplies and Maintenance Service Contract
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors for a Propane Supplies and Maintenance Service Contract at the Desert Sage Youth Wellness Center in Hemet, California. The contract involves supplying liquid propane and maintaining three federally-owned 1,000-gallon tanks, ensuring compliance with industry standards and safety regulations while minimizing disruption to patient care services. This facility, dedicated to supporting Native American youths with substance abuse issues, requires a reliable propane supply for heating, water heating, and kitchen use, highlighting the importance of consistent and safe energy resources in healthcare settings. Interested parties should contact Alicia Powell at Alicia.powell@IHS.gov or call 916-268-1295 for further details, with the contract set to commence on February 1, 2025, for an initial term of 11 months, followed by four optional one-year extensions.
    KSU Medical Gas Delivery Service
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors for the KSU Medical Gas Delivery Service in Kayenta, Arizona. This procurement aims to establish a reliable supply of medical gases, which are critical for healthcare facilities serving the Navajo community. Offerors must comply with the Buy Indian Act, confirming their status as an “Indian Economic Enterprise” at various stages of the contracting process, and must be registered with the System of Award Management (SAM). Interested parties can reach out to Daisha Richards at Daisha.Richards@ihs.gov or call 928-697-5076 for further information regarding this opportunity.
    Inspection and Testing the Piped Medical Gas Systems for the Great Plains Area Indian Health Service
    Buyer not available
    The Indian Health Service (IHS) is seeking proposals for the inspection and testing of piped medical gas systems at healthcare facilities in North and South Dakota. The contract requires comprehensive annual inspections of various medical gas systems, including oxygen, medical air, nitrous oxide, and vacuum systems, ensuring compliance with safety standards set by the Centers for Medicare and Medicaid Services and the Joint Commission. This initiative is crucial for maintaining patient safety and operational integrity within IHS facilities. Proposals are due by December 30, 2024, at 11:00 a.m. PST, and interested contractors should contact Ms. Erin Doering at Erin.Doering@ihs.gov or by phone at 605-226-7662 for further information.
    Black HIlls NPS BPA
    Buyer not available
    The Department of the Interior, through the National Park Service, is seeking qualified contractors to establish a Blanket Purchase Agreement (BPA) for the supply and delivery of propane to various national parks and monuments in South Dakota, including Wind Cave National Park and Mount Rushmore National Memorial. The contract, which spans five years with an estimated ceiling amount of $300,000, requires contractors to provide propane delivery services, including immediate and deferred orders, with specific compliance to delivery timelines and invoicing formats. This procurement is vital for maintaining operational efficiency across national parks, ensuring they have the necessary fuel for various functions. Interested contractors should contact Joseph Kirk at josephkirk@nps.gov or call 605-574-0510 for further details, and must submit their quotations, including an Experience Questionnaire and Price Schedule, by the specified deadline.
    Heating Fuel Oil for BIA, Cheyenne River Agency
    Buyer not available
    The Bureau of Indian Affairs (BIA) is seeking quotations for the supply and delivery of approximately 7,000 gallons of 1 Diesel Fuel Oil to the Cheyenne River Agency located in Eagle Butte, South Dakota. This procurement is exclusively set aside for Indian Small Business Economic Enterprises (ISBEE's) under the Buy Indian Act, emphasizing the government's commitment to supporting tribal economies and ensuring compliance with tribal business licensing. The successful contractor will be required to deliver the fuel within 7 days post-award during normal working hours, with evaluations based on past performance, technical capability, and pricing using a Lowest Price Technically Acceptable approach. Interested vendors must register in the System for Award Management (SAM) and ensure tribal tax compliance, with inquiries directed to Susan Davis at susan.davis@bia.gov or by phone at 605-226-7745.
    Billings Area (Poplar, MT / Pryor, MT / Arapahoe, WY) Generator Project
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors for the Billings Area Generator Project, which will take place in Poplar, Montana, as well as Pryor, Montana, and Arapahoe, Wyoming. This procurement is categorized as a Sources Sought notice and aims to identify contractors capable of providing generator installation services, which are crucial for ensuring reliable power supply to healthcare facilities in these areas. The project falls under the NAICS code 238290, focusing on Other Building Equipment Contractors, and is vital for enhancing the operational capacity of health services provided to the local communities. Interested parties should contact Jong Kim at jong.kim@ihs.gov or Andrew E. Hart at andrew.hart@ihs.gov for further information, and must ensure compliance with the Buy Indian Act by submitting the Indian Economic Enterprise Representation Form as part of their response.
    BFSU Utility - Natural Gas Services
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, intends to award a sole source contract to Northwestern Energy Corporation for the provision of natural gas services to the Blackfeet Service Unit in Browning, Montana. The contract, valued at $37,000, will ensure adequate heating and cooking facilities in government quarters, with services commencing on January 1, 2025, and concluding on December 31, 2025. This procurement is critical for maintaining essential services and infrastructure within the managed quarters, emphasizing the government's commitment to operational functionality. Interested firms that believe they can provide similar natural gas services are encouraged to contact Shannon Connelly at shannon.connelly@ihs.gov within seven days of this notice, as no competitive proposals will be solicited.
    Sources Sought: Firm Fixed-Price, Commercial Item Purchase to provide Belmont Rapid Infusers RI-2, 1000 mL/min & 3-Spike Disposable Sets for the Pine Ridge Service Unit (PRSU) / BioMed, Pine Ridge IHS Hospital, Pine Ridge, South Dakota.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking sources for a firm fixed-price contract to procure Belmont Rapid Infusers RI-2, along with 3-Spike Disposable Sets for the Pine Ridge Service Unit at the Pine Ridge IHS Hospital in South Dakota. The contractor is required to deliver three Rapid Infusers and two sets of disposable supplies within 90 days of contract award, along with providing operator and service manuals. This procurement is crucial for enhancing medical services at the facility, ensuring efficient patient care through advanced medical equipment. Interested vendors must self-certify as an "Indian Economic Enterprise" under the Buy Indian Act and are encouraged to contact David Jones at david.jones@ihs.gov or Wenda Wright at wenda.wright@ihs.gov for further details, with all submissions adhering to the guidelines outlined in the associated documents.
    Sources Sought: Firm Fixed-Price, Non-Personal Service Type, Commercial Item Purchase to Provide Service & Maintenance Agreements for the GE Anesthesia Systems at GPA/IHS Service Units at Pine Ridge, Rosebud, and Belcourt. Base + Four (4) Option Years.
    Buyer not available
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking sources for a firm fixed-price contract to provide service and maintenance agreements for GE Anesthesia Systems at various service units located in Pine Ridge, Rosebud, and Belcourt. The contract will cover essential services such as calibration, preventive maintenance, unscheduled repairs, and technical support, ensuring compliance with OEM specifications and accreditation standards. This procurement is vital for maintaining the functionality and compliance of medical equipment within tribal health facilities, thereby supporting the health needs of the community. Interested vendors must self-certify their status as Indian Economic Enterprises and are encouraged to contact David Jones at david.jones@ihs.gov or Wenda Wright at wenda.wright@ihs.gov for further details.
    Furnish and install a septic tank and lagoon Mayette, KS
    Buyer not available
    The Indian Health Service (IHS) under the Department of Health and Human Services is soliciting quotes for the furnishing and installation of a septic tank and lagoon system in Mayetta, Kansas. The project requires the contractor to construct a wastewater lagoon and install a 1,000-gallon septic tank, adhering to specific materials and installation guidelines as outlined in the Statement of Work and accompanying drawings. This procurement is significant for enhancing local health infrastructure, particularly for Indian populations, and is set aside exclusively for Indian-owned businesses under the Indian Small Business Economic Enterprise (ISBEE) program. Interested contractors must submit their quotes by February 28, 2025, with an estimated award amount between $25,000 and $100,000. For further inquiries, potential bidders can contact Jeffrey Earnest at jeffrey.earnest@ihs.gov or Deedra Carter at deedra.carter@ihs.gov.