The Gulf Coast Veterans Health Care System (GCVHCS) is soliciting proposals for Top Door Alarm Services. This Request for Quotation (RFQ) 36C25626Q0211 is a 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) and will be a firm-fixed-price contract. The selected contractor will perform semiannual preventative maintenance and certification testing of the Top Door Alarm System in the In-Patient Mental Health Unit. This includes inspection, functional testing, calibration, minor repairs, documentation, and associated training. The contract period is from January 12, 2026, to September 30, 2026, with four 12-month option periods. Offerors must be registered in SAM, SBA VetCert, and Vet 4212. Questions must be submitted in writing to D. Rene' Impey at rene.impey@va.gov by January 5, 2026, 10:00 AM CT. The solicitation closes on January 9, 2026, at 10:00 AM CT.
This government solicitation, 36C25626Q0211, from the Department of Veterans Affairs, Gulf Coast Veterans Health Care System, is for preventative maintenance and inspection services of Top Door Alarm Systems in the In-Patient Mental Health Unit (Building 25) at the Biloxi, MS campus. The contract includes a base year (January to September 2026) and four one-year option periods. Services involve semiannual inspections, functional testing, calibration, minor repairs, documentation, and refresher training for staff. Key requirements include OEM-certified lead technicians, safety observers, and specific deliverables such as room test sheets and a summary matrix. The solicitation emphasizes compliance with various FAR and VAAR clauses, including restrictions on subcontracting (50% for services for certified SDVOSBs/VOSBs) and prohibitions on certain foreign-sourced technology (e.g., Kaspersky Lab, Huawei, ZTE, and specific unmanned aircraft systems). Invoices are to be submitted semi-annually and electronically. All questions are due by January 5, 2026, and responses by January 9, 2026.
The Past Performance Questionnaire (Attachment B) is a critical document for evaluating contractor performance in government solicitations. Due by January 9, 2026, at 10:00 AM CT, it requires evaluators to assess a contractor's past work based on categories such as Quality of Service, Timeliness of Performance, Business Relations, and Management of Key Personnel. Each category uses a six-point rating scale (Outstanding, Excellent, Satisfactory, Neutral, Marginal, Unsatisfactory) to determine confidence levels in future performance. The questionnaire gathers detailed information on previous contracts to establish relevancy and recency, including contract number, type, award date, period of performance, dollar amount, and a brief scope description. Respondents are encouraged to provide handwritten remarks and should return the completed form via email to rene.impey@va.gov. This evaluation ensures a comprehensive assessment of an offeror's ability to successfully perform the required effort, serving as a vital tool for informed decision-making in federal, state, and local government procurements.
The Quality Assurance Surveillance Plan (QASP) for the Top Door Alarm Services outlines the systematic methods used by the government to monitor contractor performance. Its purpose is to ensure the contractor meets the performance standards and quality levels defined in the Statement of Work (SOW) and the contractor's Quality Control Plan (QCP), ensuring payment for services received. The QASP details roles and responsibilities, performance objectives, monitoring methodologies, and documentation requirements. It emphasizes a performance-based management approach, focusing on outcomes rather than compliance with processes, allowing contractors flexibility for continuous improvement. The Contracting Officer (CO) and Contracting Officer's Representative (COR) are key roles in contract administration and performance surveillance. Monitoring methods include random and 100% inspections, along with customer feedback. Performance is evaluated against Acceptable Quality Levels (AQLs), with incentives for exceeding and deductions for failing to meet standards. The QASP also describes the documentation process using monitoring forms and the analysis of assessment results to ensure the contractor meets stated objectives.
This amendment to Solicitation Number 36C25626Q0211, issued by the Department of Veterans Affairs, Gulf Coast Veterans Health Care System, addresses questions received regarding the Top Door Alarm services. The closing date for proposals remains January 9, 2026, at 10:00 a.m. CT, and no further questions will be entertained. All proposals must be submitted via email to rene.impey@va.gov by the specified deadline. This is a new contract; the previous contract was with D. H. Pace Company, Inc., Contract # 36C25621P0510. No other changes have been made to the solicitation.