Allison Emittance Scanner
ID: RFP-362948-CMType: Solicitation
Overview

Buyer

ENERGY, DEPARTMENT OFENERGY, DEPARTMENT OFFERMILAB - DOE CONTRACTORBatavia, IL, 60510, USA

NAICS

Analytical Laboratory Instrument Manufacturing (334516)

PSC

LABORATORY EQUIPMENT AND SUPPLIES (6640)

Set Aside

8(a) Sole Source (FAR 19.8) (8AN)

Original Source

https://sam.gov/opp/fbe6c4ae0b2e4850b4957b814d432498/view
Timeline
    Description

    The Department of Energy, through Fermilab, is soliciting proposals for the procurement of an Allison Emittance Scanner and associated instrumentation test stand. This specialized equipment is crucial for conducting advanced scientific research and analysis within the laboratory environment. The procurement falls under the NAICS code 334516, focusing on Analytical Laboratory Instrument Manufacturing, and is set aside as an 8(a) Sole Source opportunity, indicating a preference for small businesses in the 8(a) program. Interested parties should direct inquiries to Cecilia Martin at cemartin@fnal.gov, with proposals due by November 5, 2024, ensuring compliance with all specified terms and conditions outlined in the associated documentation.

    Point(s) of Contact
    Cecilia Martin
    cemartin@fnal.gov
    Files
    Title
    Posted
    FRA General Terms and Conditions for Commercial Products and Commercial Services (03.2024).pdf
    The document outlines the General Terms and Conditions for Fermi Research Alliance, LLC (FRA) regarding the procurement of commercial products and services under the Prime Contract with the U.S. Department of Energy. It details the responsibilities of subcontractors, defining their independent contractor status, requirements for acceptance of subcontract, standards of performance, and payment processes. Key stipulations include maintaining licenses, indemnification provisions, risk assumption until acceptance of supplies, warranty commitments, and inspection protocols. The terms also address changes to the subcontract, including stipulations for modifications, excusable delays, and termination clauses. Compliance with applicable laws and regulations is mandated. Furthermore, the document includes provisions for environmental, safety and health adherence, insurance requirements, and specific government flow-down clauses aligned with federal regulations, underscoring the emphasis on safety, compliance, and ethical conduct in subcontracted work. This comprehensive framework ensures a structured approach to managing relationships with subcontractors and emphasizes accountability in delivering high-quality products and services within federal guidelines, reflecting the importance of proper governance in federal RFPs and grants.
    PUR-466_Proposal Certifications.pdf
    The document is a Proposal Certifications form (PUR-466) prepared for offerors submitting proposals to the Fermi Research Alliance, LLC, for contracts exceeding certain dollar thresholds. It outlines various certifications and representations required from bidders to ensure compliance with federal regulations. The primary topics covered include export/import control compliance, the Buy American Act provisions for construction materials, rights to proposal data, patent rights, and certifications related to lobbying, pricing integrity, and trafficking in persons. Each section specifies what offers must declare based on the dollar value of their proposal, including the obligations for domestic materials use, compliance with patent and data rights, and fulfillment of anti-kickback protocols. For example, proposals over $10,000 must include export compliance information, whereas those exceeding $150,000 require certifications of independent pricing. Overall, the form serves as a guideline to promote lawful and ethical contract practices within federal procurement processes. By signing the proposal, offerors affirm the completeness and accuracy of their declarations, signifying adherence to federal contract requirements.
    RFP CM-362948.pdf
    The document is a Request for Proposal (RFP) from the Fermi Research Alliance (FRA) for a fixed-price quotation on various electronic items, including a DAQ Appliance and associated modules. The RFP specifies multiple components, such as the ACQ2106DAQ Appliance, ACQ425ELF modules for Analog-to-Digital conversion, and additional items necessary for data acquisition systems. The proposal submission deadline is set for November 5, 2024, and all quoting parties must ensure that their offers comply with specified terms and conditions, including full freight charges indicated in their quotations. FRA will select the lowest evaluated price from technically acceptable offers, intending to award without further discussions. All inquiries regarding the proposal must be directed to Cecilia Martin at the provided contact details. The document emphasizes compliance with established procurement terms and the need for specific representation forms to accompany proposals. Overall, this RFP highlights the FRA's requirement for specialized scientific equipment for continued research and analysis, adhering to formal government procurement processes.
    SARC_Subcontractor Annual RepsCerts Rev 3.pdf
    The Subcontractor Annual Representations & Certifications (SARC) form by Fermi Research Alliance, LLC (FRA) serves to ensure compliance with various federal procurement regulations for contractors and subcontractors involved in U.S. Government contracts. The document requires submission of detailed business information, including ownership structure, accounting practices, and compliance with federal laws such as E-Verify and export/import control regulations. It consists of multiple sections: Section I gathers general business information; Section II assesses the contractor's responsibilities and financial capability; Section III focuses on export/import compliance; and Section IV includes certifications related to equal employment opportunity, affirmative action programs, and limitations on pass-through charges in subcontracts. Moreover, the form mandates that any changes in the information provided must be reported to FRA within 15 days. The document emphasizes the necessity for thorough representation to ensure eligibility for federal contracting opportunities while upholding standards for integrity, quality, and legal compliance. By completing SARC, contractors acknowledge the accuracy of their representations and commit to notifying FRA of any status changes. This structured approach is vital for maintaining partner compliance and eligibility in government-funded projects.
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    Allison Emittance Scanner
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    Solicitation
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