W041--CLK Refrigerated/Freezer Trailer Rental RFQ
ID: 36C24525Q0016Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Other Commercial and Industrial Machinery and Equipment Rental and Leasing (532490)

PSC

LEASE OR RENTAL OF EQUIPMENT- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (W041)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6fe53d139357424483f4a43730fb1a9c/view
Timeline
    Description

    The Department of Veterans Affairs has issued a Special Notice to announce the cancellation of Request for Quotations (RFQ) number 36C24525Q0016, which pertained to the rental of CLK refrigerated/freezer trailers. This cancellation serves to inform potential vendors that responses to the RFQ, originally due by November 7, 2024, at 4 PM Eastern Time, are no longer required. The rental of such trailers is crucial for maintaining the integrity of temperature-sensitive goods, particularly in healthcare settings. For further inquiries, interested parties may contact Stephanie Henderson at stephanie.henderson3@va.gov.

    Point(s) of Contact
    stephanie.henderson3@va.govstephanie.henderson3@va.gov
    stephanie.henderson3@va.gov
    stephanie.henderson3@va.gov
    Files
    Title
    Posted
    36C24525Q0016_1.docx
    The Department of Veterans Affairs (VA) is soliciting proposals for the rental of a dual-zone refrigerated/freezer trailer for a one-year period at the Clarksburg VA Medical Center. The Request for Quotation (RFQ) number is 36C24525Q0016, with responses due by October 9, 2024, at 1 PM Eastern Time. This solicitation is exclusively set aside for small businesses, identified under the product service code W041 and NAICS code 532490. Interested vendors can find technical requirements and evaluation factors referenced in the attached document. Overall, the procurement aims to support the VA's food service operations through the provision of necessary refrigerated storage equipment, ensuring compliance with operational standards at the facility. Prospective applicants are encouraged to review the detailed RFQ to fully understand the submission requirements and expectations.
    36C24525Q0016_2.docx
    This document outlines an amendment to a prior solicitation for the rental of a dual-zone refrigerated/freezer trailer by the Department of Veterans Affairs (VAMC) in Clarksburg, West Virginia. The amendment addresses various questions regarding the scope of work (SOW) and extends the request for quotations (RFQ) deadline to October 10, 2024, at 4 PM EST. Key clarifications include the requirement for a single dual-zone trailer rather than separate units, mandatory trailer temperature monitoring, and the necessity for emergency onsite repairs and service of the trailer. The information reflects the government’s procurement process to ensure efficient service delivery for its healthcare operations, accommodating specific requirements while adhering to federal contracting standards. The document serves as an official communication to prospective bidders, ensuring transparency and guidance for submitting compliant proposals.
    36C24525Q0016_3.docx
    The document outlines an amendment to a previous combined solicitation for the rental of a 53-foot refrigerated/freezer trailer by the Department of Veterans Affairs. The main purpose of this amendment is to revise the Statement of Work (SOW) and extend the request for quotation (RFQ) closing date to October 18, 2024, at 1 PM Eastern Time. It emphasizes the importance of adhering to evaluation factors and submitting complete RFQ responses, as incomplete submissions will be deemed noncompliant. The contracting office is located at the Clarksburg VAMC in West Virginia. Interested parties are directed to consult the attached documents for the updated SOW and further instructions. This solicitation falls under NAICS code 532490, pertaining to trailer rental services, and is set aside for Small Business Administration companies.
    36C24525Q0016_4.docx
    The Department of Veterans Affairs has issued a Special Notice to announce the cancellation of Request for Quotations (RFQ) number 36C24525Q0016, related to the rental of CLK refrigerated/freezer trailers. The notice specifies that responses to the RFQ were due by November 7, 2024, at 4 PM Eastern Time. It is important to note that this RFQ cancellation does not involve Recovery Act funds. The contracting office is located at the Clarksburg VAMC in West Virginia, with contact details provided for inquiries. The cancellation serves as an acknowledgment of interest from potential vendors in government contracting opportunities. This notice forms part of the broader context of federal RFPs, ensuring transparency and communication regarding changes in procurement processes.
    36C24525Q0016 AMEND 1.pdf
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs, specifically for the rental of refrigerator and freezer trailers for the Clarksburg Veterans Affairs Medical Center (VAMC). The contract aims to provide a dual-zoned 53-foot trailer capable of maintaining both frozen and chilled goods, including comprehensive maintenance, monitoring, and emergency repair services. The performance period is set for up to one year post-award, with stipulations for timely delivery, operational training for staff, and monthly billing procedures. Key evaluation criteria include technical compliance with specifications, past performance references, and a delivery and repair plan. The selected vendor must adhere to security protocols concerning sensitive data and ensure compliance with all applicable federal guidelines, including handling any hazardous materials appropriately. The overarching goal is to enhance operational efficiency at the Clarksburg VAMC while ensuring stringent standards of safety, maintenance, and accountability are met in the provision of these essential services. This RFP reflects the VA's commitment to supporting critical infrastructure and services for veterans.
    36C24525Q0016 RFQ.pdf
    The document outlines a Request for Proposal (RFP) from the Department of Veterans Affairs for the rental of refrigerated and freezer trailers at the Clarksburg VAMC for a one-year term. The contract requires the vendor to provide dual-zoned trailers capable of both freezing and chilling goods, including maintenance and monitoring services. Delivery, setup, on-site emergency repair, and training for VA staff are key components. The RFP emphasizes compliance with federal regulations, requiring contractors to adhere to strict security and privacy protocols, especially concerning sensitive information. Evaluations will be based on technical proposals, past performance references, and implementation plans, with an approximate total value of $40 million. Key deliverables include temperature monitoring alerts, routine maintenance schedules, and emergency responses. The document highlights the importance of technical compliance and poses penalties for data breaches. Overall, this solicitation reflects the VA's commitment to secure and efficient storage solutions during ongoing construction projects, with a focus on accountability, quality assurance, and federal procurement standards.
    36C24525Q0016 RFQ Amend 2.pdf
    The document outlines a solicitation from the Department of Veterans Affairs for the rental of a dual-zone refrigerated/freezer trailer for the Clarksburg VAMC. The contract, valued at $40 million, covers rental and maintenance services for up to one year. Key requirements include the provision of a53-foot trailer capable of accommodating both frozen and chilled goods, along with maintenance, temperature monitoring, and emergency repairs. The solicitation details the performance period, evaluation factors for vendor submissions, and stipulates that the contractor must comply with specific technical and operational criteria. Vendors are required to submit detailed technical proposals, including specifications, warranty documentation, and past performance references, by the due date of October 18, 2024. Evaluation will focus on technical compliance, past performance, implementation plans, and price. The contracted work additionally mandates adherence to federal acquisition regulations, including data breach protections and security measures. The document's structure includes sections on solicitation information, scope of work, contract clauses, and detailed requirements for proposal submission. Overall, this solicitation aims to ensure that the VA can maintain effective food storage capabilities during construction activities while adhering to strict compliance and operational standards.
    Lifecycle
    Title
    Type
    W041--CLK Refrigerated/Freezer Trailer Rental RFQ Cancellation Notice
    Special Notice
    W041--CLK Refrigerated/Freezer Trailer Rental RFQ
    Currently viewing
    Combined Synopsis/Solicitation
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