Xerox Multifunctional Devices Lease
ID: W912ER25R0030Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE ARMYW31R ENDIS MIDDLE EASTWINCHESTER, VA, 22604-1450, USA

NAICS

Office Machinery and Equipment Rental and Leasing (532420)

PSC

LEASE OR RENTAL OF EQUIPMENT- OFFICE SUPPLIES AND DEVICES (W075)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/6aa6eca4f9c642c4b8be9d1cc93eda3f/view
Timeline
    Description

    The Department of Defense, specifically the U.S. Army Corps of Engineers (USACE) Middle East District, is soliciting proposals for the lease of Xerox Multifunctional Devices to enhance their document management capabilities at their Winchester, Virginia office. This procurement aims to secure a five-year contract, including a base year and four optional years, for the leasing, installation, maintenance, and support of multi-function copiers, specifically targeting small and veteran-owned businesses under NAICS code 532420. The leased equipment will include one high-capacity Xerox C9065 and 22 Xerox C8145 units, with a focus on ensuring timely maintenance and service responses, as well as comprehensive training for operators. Interested vendors should contact Melissa Hunt at melissa.hunt@usace.army.mil or Iria Morrissette at iria.v.morrissette@usace.army.mil for further details, as the total estimated value of the contract is $475,104.

    Files
    Title
    Posted
    A.02-BRAND NAME JA Xerox Copiers Final.pdf
    The document outlines a justification for an "Other Than Full and Open Competition" procurement by the U.S. Army Corps of Engineers’ Middle East District for Xerox Multi-Function Devices (MFDs) valued at $475,104. The action is necessary to replace outdated equipment used for copying, printing, faxing, and scanning in Winchester, VA. The procurement follows the authority of 10 U.S.C. 2304(c)(1) and Federal Acquisition Regulation (FAR) 6.302-1, as the need for specific brand-name equipment limits competition. The justifications include the requirement for compatibility with existing infrastructure and operational capabilities. Three responses from the CHESS ITES-3H contract vehicle confirmed availability of the requested Xerox devices. The equipment is essential for maintaining multifunctional capabilities and improving security features. The contracting officer, Iria V. Morrissette, supports this procurement for operational efficiency while ensuring compliance with federal regulations. The document reflects the necessity of adhering to established procedures in government contracting and the importance of minimizing disruptions in agency operations due to aging equipment.
    B.08-W912ER25R0030.pdf
    The U.S. Army Corps of Engineers, Middle East District, is issuing a Request for Proposal (RFP) for the lease and maintenance of Multi-Function Copiers. This procurement aims to solicit Small Businesses, including those classified as HUBZone, 8(a), or Service Disabled Veteran-Owned, to support its printing, faxing, and copying needs at their Winchester, VA office. The contract will cover a base year plus four optional years, with the successful vendor providing leasing, installation, maintenance, and consumables (excluding paper and staples). Key specifications include copiers capable of handling varying paper sizes and media, with the Xerox C9065 and C8145 models outlined for specific duties and requirements. The vendor must ensure timely maintenance and service response, including training for operators and the provision of all necessary supplies for operation. Proposals must detail firm pricing, prior experience, and company capabilities, ensuring the selected contractor meets the government's operational standards and deadlines. This RFP underscores the Army Corps' commitment to efficient and modern office operations through the procurement of reliable office machinery and services.
    SOW.docx
    The U.S. Army Corps of Engineers (USACE), Middle East District, is soliciting proposals for a lease of Multi-Function Copiers to enhance their document management services, including printing, scanning, and copying operations. This request targets small and veteran-owned businesses, specifically those classified under NAICS code 532420. The contract will span five years, comprising a base year and four optional years, featuring comprehensive support services, including installation, maintenance, training, and supply management—all at a fixed, flat fee. The successful contractor must ensure prompt service, with maintenance responses required within four hours and repairs within 24 hours, alongside the provision of consumables, excluding paper and staples. The copiers specified include one high-capacity Xerox C9065 and 22 Xerox C8145 units, each with distinct operational requirements and capabilities. The document emphasizes that ownership of the copiers will remain with the contractor throughout the lease. This solicitation reflects the USACE's intent to improve operational efficiency, consolidate resources, and uphold standards for timely service and equipment excellence in a government context.
    Lifecycle
    Title
    Type
    Xerox Multifunctional Devices Lease
    Currently viewing
    Combined Synopsis/Solicitation
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