WJPC is seeking Contractor support to provide lodging and shuttle services to approximately 105 funded guests
ID: HQ003425QE051Type: Combined Synopsis/Solicitation
Overview

Buyer

DEPT OF DEFENSEWASHINGTON HEADQUARTERS SERVICES (WHS)WASHINGTON HEADQUARTERS SERVICESWASHINGTON, DC, 203011000, USA

NAICS

Hotels (except Casino Hotels) and Motels (721110)

PSC

TRANSPORTATION/TRAVEL/RELOCATION- TRAVEL/LODGING/RECRUITMENT: LODGING, HOTEL/MOTEL (V231)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/ac89d91bad874ff083d9a0e4e06c382e/view
Timeline
    Description

    The Department of Defense, through the Washington Headquarters Services, is seeking contractor support to provide lodging and shuttle services for approximately 105 funded guests attending the Governance and Strategy for Security and Defense (GSSD) and Caribbean Security and Defense courses from May 3 to May 17, 2025. The contractor will be responsible for accommodating a total of 1,380 funded room nights and 70 self-pay nights, ensuring that all lodging meets specific requirements such as single occupancy, essential amenities, and compliance with the Americans with Disabilities Act (ADA). This procurement is crucial for facilitating the logistical support necessary for enhancing defense collaboration in the Western Hemisphere. Interested contractors should note that the total award amount is estimated at $30,000,000, and proposals must be submitted electronically, with inquiries directed to Ali M. Beshir at ali.m.beshir.civ@mail.mil or Nathan R. Pauly at nathan.r.pauly2.civ@mail.mil.

    Files
    Title
    Posted
    HQ003425QE051 CDSC GSSD Lodging QandA 21Mar25.docx
    The document outlines the questions and answers related to the CDSC GSSD Lodging Request for Proposal (RFP) dated March 21, 2025. The primary focus is on key requirements for lodging arrangements pertaining to a government contract. One notable stipulation is that the government mandates single occupancy rooms, rejecting proposals for double occupancy to meet the requirement of 1,380 room nights. Additionally, all accommodations must be made at a singular location and cannot be split between multiple hotels, even if they fulfill other conditions like proximity to Fort McNair. The document clarifies that the contractor is responsible for providing and invoicing the shuttle service to and from Ronald Reagan National Airport on the travelers' arrival and departure days without any restrictions on the choice of transportation provider. Overall, the responses were crafted to ensure adherence to specific contractual obligations and to clarify responsibilities within the lodging arrangements for the government. This highlights the importance of precise compliance in federal contracting processes to meet operational goals effectively.
    Solicitation - HQ003425QE051.pdf
    The document is a Request for Proposal (RFP) from Washington Headquarters Services for the William J. Perry Center (WJPC) to procure lodging and shuttle services for approximately 105 funded guests from May 3 to May 17, 2025. The contract will be a Firm-Fixed Price type, with a total award amount of USD 30,000,000. The contractor is expected to accommodate a total of 1,380 funded room nights and 70 unfunded nights. Offerors must comply with various federal acquisition regulations and clauses, including those promoting small business utilization and prohibiting certain telecommunications services. Proposals must be submitted electronically and must include detailed company information, discounts, and responses to specific requirements outlined in the solicitation. Award criteria emphasize the lowest priced, technically acceptable proposal that meets all conditions. The RFP also mandates SAM registration for participants. This RFP aims to ensure necessary logistical support while fostering participation from women-owned small businesses and other targeted socioeconomic groups.
    WJPC-GSSD CSD lodging SOW.pdf
    The William J. Perry Center for Hemispheric Defense Studies (WJPC) has issued a Statement of Work (SOW) for lodging support services for its Governance and Strategy for Security and Defense (GSSD) and Caribbean Security and Defense courses, scheduled from May 3 to May 17, 2025. The objective is to provide hotel accommodations for approximately 105 guests, encompassing 1380 funded room nights and 70 self-pay nights. The contractor is responsible for offering single rooms equipped with essential amenities, including high-speed internet, dining options (hot breakfast included), and convenient shuttle services to Ronald Reagan National Airport. Lodging must be located within seven miles of Fort Lesley J. McNair and no farther than half a mile from a Metro station. Compliance with the Americans with Disabilities Act (ADA) is mandated. Additionally, the SOW specifies financial responsibilities, including provisions for self-pay guests, and expectations around room reservation confirmations. The contract, categorized as a Firm-Fixed Price contract, emphasizes the government's liability limitations. Clear communication channels are designated for inquiries and invoice submissions, ensuring streamlined operational management for the event. The purpose of this procurement is to facilitate essential lodging logistics that support the overarching mission of enhancing defense collaboration in the Western Hemisphere.
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