Electronic Dental Record Dentrix Service and Support for the Cass Lake Service Unit
Type: Special Notice
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEBEMIDJI SUB-AREA,BEMIDJI, MN, 56601, USA

NAICS

Software Publishers (513210)

PSC

SUPPORT- PROFESSIONAL: PROGRAM MANAGEMENT/SUPPORT (R408)

Original Source

https://sam.gov/workspace/contract/opp/eec4a10af4f94877b1f61e611bfb23d2/view
Timeline
    Description

    The Department of Health and Human Services (HHS), through the Indian Health Service (IHS), is planning to award a sole source contract to Henry Schein Practice Solutions (HSPS) for Electronic Dental Record (EDR) service and support at the Cass Lake Service Unit in Minnesota. This contract, valued at approximately $6,055.37 for the year 2026, is essential for maintaining the Dentrix Enterprise EDR system, which is the standard program used across IHS dental clinics for patient care record management, scheduling, and billing. The sole source justification is based on the unique capabilities of HSPS to provide necessary support, updates, and warranty coverage, as no other vendor can fulfill these requirements without disrupting patient care. Interested parties may contact Contract Specialist Mary Simon at mary.simon2@ihs.gov for further information, as this notice is not a request for competitive quotes.

    Point(s) of Contact
    Mary Simon
    mary.simon2@ihs.gov
    Jennifer Richardson
    Jennifer.Richardson@ihs.gov
    Files
    Title
    Posted
    5. JOFOC_EDR_03.01.2026_02.28.2027 -Signed.pdf
    The Department of Health and Human Services (HHS) document is a Justification and Approval (J&A) for Other Than Full and Open Competition for the renewal of the Dentrix Enterprise Electronic Dental Support for the IHS Cass Lake Dental Clinic. The proposed contractor is Henry Schein Practice Solutions (HSPS), with an estimated value of $6055.37 for 2026. The justification for sole source is based on FAR 6.302-1, citing that HSPS is the only responsible source as Dentrix Enterprise is the IHS-wide standard EDR program, and only HSPS can provide the necessary support, updates, and warranty. The inability to renew the contract would interrupt patient care due to a gap in support. Market research also indicates HSPS as the sole source. The document includes certifications from program managers, a fair and reasonable price determination, and approvals from the contracting officer and other relevant officials.
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