Laboratory Analysis of Lube Oil and Coolant
ID: 70Z04025Q00090001Type: Solicitation
Overview

Buyer

HOMELAND SECURITY, DEPARTMENT OFUS COAST GUARDSFLC PROCUREMENT BRANCH 3(00040)BALTIMORE, MD, 21226, USA

NAICS

Testing Laboratories and Services (541380)

PSC

OTHER QC/TEST/INSPECT- FUELS, LUBRICANTS, OILS, AND WAXES (H991)

Original Source

https://sam.gov/opp/14dbeb4ab56a486fa43a1a3b86d5ea4b/view
Timeline
    Description

    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking proposals for a federal contract focused on the laboratory analysis of lube oil and coolant. The contract requires comprehensive testing, analysis, and data review of oil and coolant samples to ensure the operational readiness and safety of Coast Guard vessels, with a strong emphasis on adhering to ASTM, ISO, and API testing standards. This procurement is critical for maintaining equipment performance and early detection of lubrication issues, reflecting the government's commitment to effective maintenance strategies. Proposals are due by February 24, 2025, with the contract period extending from March 11, 2025, through March 10, 2030, and interested vendors should direct inquiries to Seth Andrew at seth.a.andrew@uscg.mil or call 206-820-3793.

    Point(s) of Contact
    Seth Andrew
    (206) 820-3793
    seth.a.andrew@uscg.mil
    Files
    Title
    Posted
    1-24-25 LO and Coolant Analysis-Solicitation.docx
    The document outlines a solicitation for a commercial contract with the U.S. Coast Guard Surface Forces Logistics Center, seeking proposals for services under a fixed-price requirements contract. It specifies a timeline for submissions, with offers due by February 24, 2025, and a project period extending from March 11, 2025, through March 10, 2030, encompassing one base year and four option years. Key details include requirements for technical capability, past performance information, and compliance with various federal acquisition regulations. Proposals must illustrate a comprehensive understanding of the Statement of Work, detailing the contractor's approach, facility capabilities, logistics, and staffing. The evaluation criteria emphasize a contractor's past performance on similar contracts and their ability to meet stringent deliverables and reporting standards. The document emphasizes the importance of timely delivery, adherence to safety regulations, and the incorporation of quality assurance measures. Overall, this solicitation serves to procure services essential for the operational efficiency of the U.S. Coast Guard while maintaining compliance with federal regulations pertaining to contract performance and contractor responsibilities.
    Attachment 2-Price Schedule.xlsx
    The document outlines specifications and pricing for lubricant oil and coolant testing, intended for inclusion in government Requests for Proposals (RFPs). It details various analyses needed, categorized into used oil analysis and coolant analysis, with specific test slates numbered from one to five for used oil and two types of coolant analysis (basic and advanced). Additionally, it includes supplemental analysis for wear particle analysis through analytical ferrography. Each entry specifies the quantity, unit price, and total cost for a range of testing and consumable items, although all costs are recorded as $0.00, indicating potential placeholders or preliminary figures. The pricing schedule covers the base year and four option years, reflecting a five-year contract framework. The primary purpose of the document is to set forth technical specifications and a pricing structure for potential vendors to submit proposals, ensuring compliance with governmental standards for lubricant and coolant monitoring. This ensures equipment maintenance and operational integrity within governmental operations, aligning with regulatory requirements for safety and efficiency in machinery maintenance.
    SOW - LO and Coolant Analysis.docx
    The United States Coast Guard (USCG) requires a comprehensive contract for lube oil and coolant testing and analysis, focusing on maintaining the performance of its vessels through early detection of lubrication issues. The contractor is responsible for sample testing, data analysis, and technical consultation, including providing a user-friendly online database for data management. Key tasks include processing up to 100 samples daily, adhering to ASTM, ISO, and API testing standards, and ensuring high-quality results with robust data retention practices for potential retests. The contractor must employ qualified personnel, including a Program Manager with extensive experience and certifications. All operations will be conducted in ISO 17025 certified facilities located within the Continental United States. The contract spans one year with four one-year options, requiring regular progress reporting and adherence to strict safety and compliance regulations. The emphasis on analytical capabilities such as Ferrography and spectrometric techniques addresses both immediate testing needs and broader maintenance strategies within USCG's Conditions Based Maintenance framework. This contract reflects the government's commitment to maintaining the operational readiness and safety of its maritime assets.
    Lifecycle
    Title
    Type
    Laboratory Analysis of Lube Oil and Coolant
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