Mobile Phone Services U.S. Embassy Copenhagen, Denmark
ID: 19DA2025Q0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY COPENHAGENWASHINGTON, DC, 20520, USA

NAICS

Wireless Telecommunications Carriers (except Satellite) (517112)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Original Source

https://sam.gov/opp/270b8978a70b485c833eea4f8d3dcc3e/view
Timeline
    Description

    The U.S. Embassy in Copenhagen, Denmark, is soliciting proposals for mobile phone services through Request for Quotations (RFQ) Number 19DA2025Q0001. The contract aims to provide a comprehensive range of mobile telecommunications services, including subscriptions with internet access, SMS, international calling capabilities, and customer support, essential for the Embassy's official operations. This procurement is structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) contract, with an initial performance period starting March 1, 2025, and includes two optional one-year renewals. Interested vendors must submit their quotations electronically by January 10, 2025, and are encouraged to attend a pre-quotation conference on December 17, 2024, to clarify any questions regarding the solicitation. For further inquiries, vendors can contact Ms. Ulrika C. Madsen at CopenhagenContracts@state.gov.

    Point(s) of Contact
    Kevin M. Phillips
    PhillipsKM2@state.gov
    Ulrika C. Madsen
    MadsenUC@state.gov
    Files
    Title
    Posted
    19DA2025Q0001_Cover Letter_Mobile Phone Services.pdf
    The U.S. Embassy in Copenhagen is issuing a Request for Quotations (RFQ) for Mobile Phone Services (RFQ number 19DA2025Q0001). Interested vendors are instructed to submit their quotations by January 10, 2025, following guidelines in Section 3 of the solicitation. Offers will be evaluated comparing value rather than solely on price, and must meet federal responsibility standards. Vendors must possess necessary licenses to operate in Denmark, including a CVR number for tax purposes. A pre-quotation conference will be held on December 17, 2024, and participants must arrange access beforehand. Quotations must be submitted electronically in specified formats, not exceeding 30MB in size. To be considered, offers must include specific forms and statements, including proof of registration in the System for Award Management (SAM) and a cybersecurity questionnaire. This RFQ reflects the Embassy’s commitment to leveraging competitive proposals while ensuring compliance with local laws and U.S. government requirements.
    19DA2025Q0001_Meeting Minutes_Pre-Quotation Conference_Mobile Phone Services.pdf
    The pre-quotation conference held on December 17, 2024, at the U.S. Embassy in Copenhagen addressed RFP 19DA2025Q0001 for mobile phone services. Key attendees included the Contracting Officer, procurement supervisors, and digital technology liaisons. The conference emphasized regulatory compliance with FAR 52.222-50 concerning trafficking in persons and defined responsibilities regarding Housing and Recruitment Plans, specifically for Third Country Nationals. It outlined the necessity for Defense Base Act Insurance, with specific mentions of the applicability of geographic waivers in Denmark. The CO explained the solicitation process as a “Full and Open Competition,” ensuring equitable chances for all vendors. Detailed evaluation criteria were provided, focusing on technical specification adherence, past performance, and price fairness, employing FAR 13 procedures. Quotations must be submitted in dual volumes by January 10, 2025, and all bidders must be registered in the SAM database. No inquiries were raised during the conference, which concluded with gratitude to the participants for their interest in supporting U.S. Government operations.
    19DA2025Q0001_Mobile Phone Services Solicitation.pdf
    The U.S. Embassy in Copenhagen is soliciting proposals for mobile telephone services through RFQ Number 19DA2025Q0001. The contract will provide a range of services, including mobile subscriptions with internet access, SMS and international calling capabilities, and customer support, aimed at supporting the Embassy's official operations. The contract is structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) with an initial performance period from March 1, 2025, for twelve months, and includes two one-year options to renew. Key requirements specify that services must encompass unlisted mobile numbers, with emergency provisions for short-term additional services on demand. The contractor is also responsible for ensuring high-quality network connectivity and providing comprehensive billing for services rendered. The estimated pricing for services is to be presented in Danish Kroner (DKK) with VAT exemptions reflected in invoices. The contractor must comply with various federal regulations and clauses, ensuring adherence to cybersecurity and supply chain risk management standards. Overall, this solicitation reflects the Embassy's commitment to maintaining effective communication capabilities while adhering to regulatory compliance throughout the contract period.
    Similar Opportunities
    Mobile Telephone Services
    Active
    State, Department Of
    The U.S. Department of State, through the U.S. Embassy in Pretoria, South Africa, is seeking qualified contractors to provide mobile telephone services under RFQ No. 19SF7525Q0001. The contractor will be responsible for delivering managed mobile services that include voice, SMS, and data over a five-year period, ensuring a minimum of 185,000 voice minutes annually, along with an internet-based management tool for account oversight and invoicing. This procurement is critical for maintaining reliable communication services essential for the embassy's operations abroad. Interested vendors must submit their proposals by January 7, 2025, and are encouraged to attend a virtual pre-quotation conference on December 4, 2024. For further inquiries, contact Katherine A. Reilly at reillyka@state.gov or Johann Baasden at baasdenjw@state.gov.
    Janitorial Services in Copenhagen, Denmark
    Active
    State, Department Of
    Presolicitation notice from the State Department of the United States is seeking janitorial services for real property owned or managed by the U.S. Government in Copenhagen, Denmark. The services will include cleaning designated spaces such as hallways, offices, restrooms, work areas, entrance ways, cafeteria, visitor lobbies, storage areas, elevators, stairways, industrial areas, and exterior guard building. The contract will be a firm fixed price type contract with a base year and four one-year option periods. All responsible sources may submit a quotation, and the Government may award the contract based on the initial offer without discussion. Prospective offerors are encouraged to register in the SAM Database prior to submitting an offer. Electronic submission of offers is allowed.
    Mobile phone services for the U.S. Mission to France
    Active
    State, Department Of
    The U.S. Department of State is preparing to solicit proposals for mobile phone services for the U.S. Mission to France, specifically through the U.S. Embassy in Paris. The contract will be a fixed-price type, encompassing one base year with four optional years, and will involve the issuance of firm fixed-price task orders. These mobile services are crucial for maintaining effective communication and operational capabilities for embassy personnel. Interested vendors must ensure they are registered in the System for Award Management (SAM) prior to submitting their offers, and they can expect the solicitation to be published on SAM.gov when ready. For further inquiries, potential bidders may contact Stanislas Parmentier at parmentiers@state.gov or Tunde Sagbo at sagbotu@state.gov.
    Student Transportation Services in Copenhagen, Denmark
    Active
    State, Department Of
    Presolicitation notice from the Department of State, Department of Transportation/Travel/Relocation, is seeking student transportation services in Copenhagen, Denmark. The services are intended for regular school and after-school programs exclusively for dependents of U.S. Government employees under Chief of Mission authority. The contract will be an indefinite delivery/indefinite quantity type with a fixed unit price. Prospective offerors are encouraged to register in the SAM Database prior to submitting an offer. Vendors must possess the necessary licenses and permits to conduct business in Denmark and comply with Danish regulations and legalities. The place of contract performance will be at the Embassy of the United States of America in København, Denmark.
    CELLPHONE SERVICES FOR U.S. EMBASSY MANILA, PHILIPPINES
    Active
    State, Department Of
    The Department of State is preparing to solicit proposals for cellphone services for the U.S. Embassy in Manila, Philippines. This procurement will involve a firm-fixed-price contract with an anticipated performance period consisting of a base year and four one-year options, along with a potential six-month extension if exercised by the Government. The services are crucial for maintaining effective communication for embassy operations, ensuring connectivity for staff and official functions. Interested vendors should note that the solicitation is expected to be issued around the end of November 2024, and all proposals must be submitted electronically to ManilaContracting@state.gov, adhering to specific formatting and size requirements. For further inquiries, potential offerors can contact Michael Warren or Bernadette Legayada at the embassy.
    Provision of Cellphone Services for US Embassy, Windhoek
    Active
    State, Department Of
    The U.S. Department of State is preparing to solicit proposals for the provision of mobile telephone services for the U.S. Embassy in Windhoek, Namibia. The contractor will be responsible for supplying complete mobile services for approximately 130 official lines, which will include domestic and international calls, SMS, roaming services, and cell phone rentals. This contract is crucial for maintaining effective communication for embassy operations and is expected to be awarded as a firm fixed price contract for a base year with two optional one-year extensions. Interested vendors should ensure they are registered in the System for Award Management (SAM) and may submit their offers electronically or in person at the embassy, with further details to be provided in the forthcoming solicitation. For inquiries, contact Sarah E. Canterbury Kahnt at whkproc@state.gov or +264612025257.
    Mobile Telephone Services
    Active
    State, Department Of
    The U.S. Department of State is seeking proposals for mobile telephone services for the U.S. Embassy in Pretoria, South Africa. The procurement involves providing services for a total of 880 mobile phone lines utilized by the embassy and consulates, with an emphasis on maintaining effective communication capabilities. Recently, an amendment was issued to postpone the pre-proposal meeting, with a new date to be announced, while also extending the deadline for offers without altering other terms of the original solicitation dated November 24, 2024. Interested contractors can reach out to Katherine A. Reilly at reillyka@state.gov or +27101412479 for further information.
    RFQ - SECURE KEY CABINETS
    Active
    State, Department Of
    The U.S. Embassy in Oslo, Norway, is seeking quotations for the procurement of two secure key cabinets under solicitation number 19N06025Q0004. The specific requirements include one cabinet with a capacity for 300 keys and another for 40 keys, both of which must meet detailed technical specifications and performance standards, including access control features and remote locking capabilities. These secure cabinets are essential for maintaining the security and organization of keys within the embassy, reflecting standard practices for sourcing critical security equipment. Interested offerors must be registered in the System for Award Management (SAM) and submit sealed quotations by January 17, 2025. For further inquiries, potential bidders can contact Stephen Kund at kundso@state.gov or by phone at 0047 2130 8580.
    Drinking water delivery service - 19CV1025Q0001
    Active
    State, Department Of
    The U.S. Embassy in Praia, Cabo Verde, is soliciting quotations for a drinking water delivery service under RFQ number 19CV1025Q0001. The contract aims to provide 19-liter bottled water on a weekly basis across five designated embassy locations, with a base period of one year and two optional one-year extensions. This service is crucial for ensuring the embassy's operational needs are met efficiently and with high quality, as outlined in the included Quality Assurance Surveillance Plan (QASP). Interested vendors must submit their quotations by 17:00 (Praia time) on January 17, 2025, and are required to complete the SF-1449 form, provide additional requested information, and demonstrate registration in the System for Award Management (SAM). For further inquiries, potential offerors can contact Albertina De Pina at PraiaProcurement@state.gov or Erik Ozolins at OzolinsEA@state.gov.
    Landline Telecommunication Services for BEC & BDSC, Baghdad
    Active
    State, Department Of
    The Department of State is seeking proposals for landline telecommunication services to support the US Embassy in Baghdad, Iraq, through a presolicitation notice. The procurement aims to establish an Indefinite Delivery Indefinite Quantity (IDIQ) contract that includes one base year and four option years, with the solicitation expected to be issued in December 2024 or January 2025. These telecommunication services are critical for maintaining the embassy's telephone infrastructure, requiring both current configurations and enhanced setups involving E1 circuits at two locations: the Baghdad Embassy Compound and the Baghdad Diplomatic Services Center. Interested contractors must be licensed by the Ministry of Communications in Iraq and are required to register in the US System for Award Management (SAM) to be eligible for award. For further inquiries, potential offerors can contact Ms. Wencke Jacobsen at jacobsenw@state.gov.