Landline Telecommunication Services for BEC & BDSC, Baghdad
ID: 19GE5025R0016Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFACQUISITIONS - RPSO FRANKFURTWASHINGTON, DC, 20520, USA

NAICS

Wired Telecommunications Carriers (517111)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Original Source

https://sam.gov/opp/353facd252494b8a9fa2b28b1f629230/view
Timeline
    Description

    The U.S. Department of State is seeking proposals for landline telecommunication services for the U.S. Embassy in Baghdad, Iraq, through Solicitation No. 19GE5025R0016. The procurement aims to establish reliable local and long-distance telephone services, including Direct-Inward-Dialing capabilities, while ensuring service continuity at both the Baghdad Embassy Compound (BEC) and the Baghdad Diplomatic Support Center (BDSC). This initiative is critical for maintaining effective communication infrastructure in a diplomatic setting, supporting operational needs while adhering to strict performance standards and federal regulations. Interested contractors must submit their proposals by January 31, 2025, and can contact Wencke Jacobsen at jacobsenw@state.gov for further information; the maximum contract value is set at $2,500,000, with a guaranteed minimum order of $5,000.

    Point(s) of Contact
    Wencke Jacobsen
    jacobsenw@state.gov
    Files
    Title
    Posted
    19GE5025R0016_00001..pdf
    The document is an amendment to the solicitation 19GE5025R0016 issued by the U.S. Department of State's Office of Acquisition for telephone services related to the American Consulate General in Frankfurt, Germany. The amendment, effective from January 14, 2025, revises the solicitation by providing a Questions and Answers section and clarifying submission requirements for offerors while maintaining the proposal submission deadline of January 31, 2025. Key inquiries address the existing telephone service structures, notably that the current configuration uses two E1 EURO ISDN PRI circuits, supporting simultaneous calls with specific bandwidth details. The document emphasizes the need for redundancy in connections and discusses options like VoIP SIP trunking as a more cost-effective alternative, although respondents are asked to adhere to the established requirements. In essence, this amendment highlights the government’s ongoing procurement efforts, seeking to enhance communication infrastructure while mandating responses that meet existing operational standards and ensuring continuity of service in case of outages.
    19GE5025R0016..pdf
    The US Consulate General Frankfurt invites proposals for landline telecommunication services for the US Embassy in Baghdad, Iraq, through Solicitation No. 19GE5025R0016. Proposals must be submitted by January 31, 2025, to a specified email address. Communication and award documents are required in English, and an active SAM registration is mandatory for award eligibility. The contractor will provide local and long-distance telephone services along with Direct-Inward-Dialing capabilities, under a firm fixed-price contract. Services include maintaining up to 3000 Direct Inward Dial numbers and ensuring service continuity at both the Embassy Compound (BEC) and the Baghdad Diplomatic Support Center (BDSC). Contractors must adhere to strict performance standards, quality assurance plans, and comply with various federal acquisition regulations. The solicitation includes requirements for DBA insurance and outlines performance expectations, including maintaining service uptime and providing detailed billing. The maximum contract value is set at $2,500,000, with a guaranteed minimum order of $5,000. The solicitation encourages innovative proposals whilst ensuring compliance with US and host country laws, particularly regarding human trafficking and labor practices, highlighting the importance of ethical engagement in international contracting.
    Att 1 - Pricing.xlsx
    The document outlines a multi-year Request for Proposal (RFP) related to telecommunications and support services for the Baghdad Embassy Compound (BEC) and the Baghdad Diplomatic Support Center (BDSC). It delineates service line items (Sub CLINs) across five contract years, including fixed-price offerings for Direct-Inward-Dialing (DID) numbers, E1 lines, equipment leasing, technical maintenance, and Defense Base Act insurance. Each contract year is categorized into base and option years, with estimated pricing structured for numerous service units—most calculated monthly or based on usage. The optional services also list specific telecommunications needs such as long-distance calling and call detail records. The primary purpose is to solicit bids for critical communication services ensuring robust operational support within the Baghdad area. With a clear structure, the document facilitates potential contractors in understanding the needed deliverables and pricing methodologies, providing a foundation for public accountability and transparency in governmental contracting processes.
    Att 2 - International long-distance calls.docx
    The document details long-distance calling rates structured by region and option years, segmented into eight geographic zones: Europe, North America, South America, Asia, Oceania, Africa, Australia, and the Middle East. Each zone lists specific countries, their calling codes, and the per-minute pricing for various types of calls, including fixed, mobile, and special services. The information is presented in three sections: the base year and four option years, allowing for the potential adjustment of rates over time. Each entry systematically identifies the country, associated calling code, unit designation, and pricing structure, essential for government agencies managing telecommunication services. The primary purpose of the document is to provide a comprehensive framework for international calling costs related to government RFPs and grants, facilitating informed budgeting and planning for communication expenditures. By offering categorized pricing for diverse regions, the document supports strategic decision-making for agency communication needs while ensuring compliance with federal guidelines in public procurement processes.
    Att 3 - Past Performance and Experience.docx
    The Contract Information Sheet outlines the requirements for documenting the experience of potential offerors responding to a government Request for Proposal (RFP). It requires firms to list between three to five contracts from the last five years, providing detailed project information. Specific items include the contract title, contact information, role of the offeror (either as a Prime Contractor or Joint Venture Partner), contract amounts at award and completion, and start/completion dates. Moreover, offerors must describe the contracts, emphasizing features that align with the current solicitation and discussing any challenges faced. This standardized documentation aims to assess the capabilities and relevant experience of bidders to ensure quality and compliance in proposed projects, thereby reinforcing the overall integrity of the procurement process in government contracting.
    Att 4 - IRS Form W-14.pdf
    The document pertains to federal and state/local RFPs and grants aimed at advancing public service initiatives. It outlines the process for submitting proposals, eligibility criteria, and funding opportunities available to eligible organizations. Key points include the emphasis on collaboration among stakeholders, the importance of innovation in proposed projects, and adherence to federal and state regulations. The document also highlights deadlines for submissions, evaluation criteria for proposals, and the significance of community impact in the awarded projects. Overall, this file serves as a comprehensive guide for entities looking to secure funding through governmental avenues, promoting transparency and efficiency in securing financial resources for public benefit projects. The focus is on fostering partnerships that contribute to community development and enhancing public services through strategic investments.
    Att 5 - C-SCRM Questionnaire.xlsx
    The Cybersecurity Supply Chain Risk Management (C-SCRM) Questionnaire is designed for vendors participating in government contracts, emphasizing the importance of managing risks associated with their supply chains. The document is structured into sections that capture essential contact information and assess the vendor's risk management practices, physical and personnel security protocols, and responsiveness to potential cybersecurity threats. Key items include identifying supply chain threats, mapping suppliers to these threats, and ensuring contractual obligations for security requirements are met. Additionally, the questionnaire inquires about employee background checks and measures to prevent tampering with information and communications technology (ICT) equipment. Vendors must respond with detailed information, and the government reserves the right to request further documentation for validation. This process aims to enhance security and compliance within federal acquisitions by ensuring suppliers adhere to established cybersecurity standards and best practices.
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