Mobile Phone Services U.S. Embassy Copenhagen, Denmark
ID: 19DA2025Q0001Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFUS EMBASSY COPENHAGENWASHINGTON, DC, 20520, USA

NAICS

Wireless Telecommunications Carriers (except Satellite) (517112)

PSC

IT and Telecom - Network: Satellite Communications and Telecom Access Services (DG11)

Original Source

https://sam.gov/opp/120233bdeee84236abd90a12305e14a1/view
Timeline
    Description

    The U.S. Embassy in Copenhagen, Denmark, is soliciting proposals for mobile phone services through Request for Quotations (RFQ) Number 19DA2025Q0001. The contract aims to provide a comprehensive range of mobile telecommunications services, including subscriptions with internet access, SMS, international calling capabilities, and customer support, essential for the Embassy's official operations. This procurement is structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) contract, with an initial performance period starting March 1, 2025, and includes two optional one-year renewals. Interested vendors must submit their quotations electronically by January 10, 2025, and are encouraged to attend a pre-quotation conference on December 17, 2024, to clarify any questions regarding the solicitation. For further inquiries, vendors can contact Ms. Ulrika C. Madsen at CopenhagenContracts@state.gov.

    Point(s) of Contact
    Kevin M. Phillips
    PhillipsKM2@state.gov
    Ulrika C. Madsen
    MadsenUC@state.gov
    Files
    Title
    Posted
    19DA2025Q0001_Cover Letter_Mobile Phone Services.pdf
    The U.S. Embassy in Copenhagen is issuing a Request for Quotations (RFQ) for Mobile Phone Services (RFQ number 19DA2025Q0001). Interested vendors are instructed to submit their quotations by January 10, 2025, following guidelines in Section 3 of the solicitation. Offers will be evaluated comparing value rather than solely on price, and must meet federal responsibility standards. Vendors must possess necessary licenses to operate in Denmark, including a CVR number for tax purposes. A pre-quotation conference will be held on December 17, 2024, and participants must arrange access beforehand. Quotations must be submitted electronically in specified formats, not exceeding 30MB in size. To be considered, offers must include specific forms and statements, including proof of registration in the System for Award Management (SAM) and a cybersecurity questionnaire. This RFQ reflects the Embassy’s commitment to leveraging competitive proposals while ensuring compliance with local laws and U.S. government requirements.
    19DA2025Q0001_Meeting Minutes_Pre-Quotation Conference_Mobile Phone Services.pdf
    The pre-quotation conference held on December 17, 2024, at the U.S. Embassy in Copenhagen addressed RFP 19DA2025Q0001 for mobile phone services. Key attendees included the Contracting Officer, procurement supervisors, and digital technology liaisons. The conference emphasized regulatory compliance with FAR 52.222-50 concerning trafficking in persons and defined responsibilities regarding Housing and Recruitment Plans, specifically for Third Country Nationals. It outlined the necessity for Defense Base Act Insurance, with specific mentions of the applicability of geographic waivers in Denmark. The CO explained the solicitation process as a “Full and Open Competition,” ensuring equitable chances for all vendors. Detailed evaluation criteria were provided, focusing on technical specification adherence, past performance, and price fairness, employing FAR 13 procedures. Quotations must be submitted in dual volumes by January 10, 2025, and all bidders must be registered in the SAM database. No inquiries were raised during the conference, which concluded with gratitude to the participants for their interest in supporting U.S. Government operations.
    19DA2025Q0001_Mobile Phone Services Solicitation.pdf
    The U.S. Embassy in Copenhagen is soliciting proposals for mobile telephone services through RFQ Number 19DA2025Q0001. The contract will provide a range of services, including mobile subscriptions with internet access, SMS and international calling capabilities, and customer support, aimed at supporting the Embassy's official operations. The contract is structured as an Indefinite Delivery/Indefinite Quantity (IDIQ) with an initial performance period from March 1, 2025, for twelve months, and includes two one-year options to renew. Key requirements specify that services must encompass unlisted mobile numbers, with emergency provisions for short-term additional services on demand. The contractor is also responsible for ensuring high-quality network connectivity and providing comprehensive billing for services rendered. The estimated pricing for services is to be presented in Danish Kroner (DKK) with VAT exemptions reflected in invoices. The contractor must comply with various federal regulations and clauses, ensuring adherence to cybersecurity and supply chain risk management standards. Overall, this solicitation reflects the Embassy's commitment to maintaining effective communication capabilities while adhering to regulatory compliance throughout the contract period.
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