Oil Pollution and Hazardous Substance Insurance
ID: 693JF725R000003Type: Combined Synopsis/Solicitation
Overview

Buyer

TRANSPORTATION, DEPARTMENT OFMARITIME ADMINISTRATION693JF7 DOT MARITIME ADMINISTRATIONWASHINGTON, DC, 20590, USA

NAICS

Insurance Agencies and Brokerages (524210)

PSC

SUPPORT- PROFESSIONAL: OTHER (R499)

Original Source

https://sam.gov/opp/8bbd149732ec45a68e85d9aa2cbe4171/view
Timeline
    Description

    The U.S. Department of Transportation's Maritime Administration (MARAD) is seeking proposals for an Oil Pollution and Hazardous Substance Insurance policy to cover its vessels, particularly those within the National Defense Reserve Fleet (NDRF). The insurance will provide coverage for costs associated with oil spills, with policy limits ranging from $50 million to $100 million per vessel, initially covering a fleet of 54 vessels, subject to adjustments as vessels are added or removed. This procurement is crucial for ensuring environmental protection and operational readiness in maritime operations, with the contract set to span a six-year base period from March 1, 2025, to February 28, 2031, and includes two optional 24-month extensions. Interested contractors must submit their proposals by 3:00 PM EST on December 27, 2024, to Denise Clarke at Denise.clarke@dot.gov, and are encouraged to review the attached RFP and amendments for detailed requirements.

    Point(s) of Contact
    Denise Clarke
    Denise.clarke@dot.gov
    Files
    Title
    Posted
    Amendment 1 for Solicitation_RFP_ 693JF725R000003.pdf
    The document outlines Amendment No. 1 to Solicitation No. 693JF725R000003, regarding the provision of Oil Pollution and Hazardous Substance Insurance for vessels under the Maritime Administration (MARAD). The proposal submission deadline is confirmed as 3:00 PM EST on December 27, 2024. The insurance coverage amount will be negotiated between $50 million and $100 million per ship, initially covering 54 vessels, subject to adjustments as vessels are added or removed from the MARAD fleet. Coverage reconciliation will occur annually on a per vessel per diem basis. The contract spans one six-year base period commencing March 1, 2025, and includes two optional 24-month extensions. The Contract Line Item (CLIN) structure includes CLIN 00001 for the base period, CLIN 00002 for Option Period One from March 1, 2031, to February 28, 2033, and CLIN 00003 for Option Period Two from March 1, 2033, to February 28, 2035. This amendment emphasizes the federal government's approach to environmental protection through insurance provisions that address potential oil pollution and hazardous substance incidents.
    Attachment A - SF1449_Amendment 0002_693JF725R000003.pdf
    The document is a Request for Proposal (RFP) issued by the U.S. Department of Transportation's Maritime Administration (MARAD) for Oil Pollution and Hazardous Substance Insurance. The contract specifies that the insurance coverage is to be between $50 million and $100 million per ship, covering an initial fleet of 54 vessels, with flexibility for changes as vessels are added or removed. The RFP outlines a six-year base period from March 1, 2025, to February 28, 2031, with two optional 24-month extensions – the first from March 1, 2031, to February 28, 2033, and the second from March 1, 2033, to February 28, 2035. The contractor will reconcile total vessel days annually on a per diem basis for adjusted coverage. The document also contains standard contractual details regarding payment terms, contact information for the contracting officer, and requirements for small business designations, emphasizing a commitment to involving service-disabled veteran-owned and economically disadvantaged businesses. Overall, the RFP serves as a formal solicitation for comprehensive insurance services needed by MARAD to ensure environmental protection measures within its operations.
    Attachment B_J-1 list of ships oil spill insurance _Amendment 00002..pdf
    The file outlines the OIL POLLUTION AND HAZARDOUS MATERIAL SPILL INSURANCE CONTRACT, specifically detailing the MARAD Reserve Force ships as of December 2024. It lists a total of 55 ships, including notable vessels such as the CAPE series and various state-named ships like KEYSTONE STATE and CORNHUSKER STATE. The purpose of this document is to identify the fleet covered under the insurance contract, highlighting the number and names of vessels which could be subject to changes. This entails the federal government's interest in ensuring preparedness and response capabilities in case of oil pollution or hazardous material spills, underlying its commitment to maritime safety and environmental protection.
    Attachment C - Amendment No 00002 _Solicitation No. 693JF725R000003.pdf
    This document, Amendment No. 2 for Solicitation No. 693JF725R000003, addresses questions regarding the procurement of Oil Pollution and Hazardous Substance Insurance by MARAD. It clarifies that this requirement is not new and provides the current contract number (693JF724C000002) with the incumbent contractor being London and Norfolk, LTD. MARAD seeks three insurance quotes for $50M, $75M, and $100M per vessel, with specific insurance requirements outlined in Section C. The vessel schedule currently comprises 55 ships, subject to change as vessels are added or removed, with specifications available in Attachment “B.” The document specifies that all crew members on these vessels are civilian merchant mariners managed by professional shipping companies. Notably, there have been no claims against oil pollution insurance in the last five years, which may impact competitive quotes. Requests for an extension of the RFP submission deadline were denied, maintaining the deadline as December 27, 2024. Additionally, a query regarding language in the proposal preparation instructions led to revisions for clarity, focusing on qualifications in oil pollution and maritime practices. Overall, the amendment serves to clarify requirements and facilitate informed proposal preparations for interested contractors.
    RFP 693JF725R000003 Oil Pollution Insurance_Final_Nov 27 2024.pdf
    The U.S. Department of Transportation, Maritime Administration (MARAD), has issued a Request for Proposal (RFP) for oil pollution insurance for its owned vessels, particularly those within the National Defense Reserve Fleet (NDRF) and related entities. This policy will cover costs related to oil spills worldwide from MARAD vessels, ensuring that MARAD is in a contractual relationship with the selected insurance provider, which must meet specific qualifications. The coverage includes a deductible of $1,000,000 per incident and various maximum coverage options, with the aim of providing financial security against oil spill incidents while the vessels are either operational or laid-up for readiness. Key policy requirements include indemnification for the U.S. Coast Guard and federal entities without regard to MARAD's liability, and provisions must be in place to afford MARAD operational flexibility in managing oil spill responses. The insurance provider will be responsible for covering all costs related to oil spills, and there are clauses addressing limitations regarding claims and the handling of legal disputes, emphasizing MARAD’s sovereign immunity status. The contract is structured for five years, with options for renewal, and mandates adherence to federal regulations and proper documentation for all payable claims. This initiative underscores the federal government's commitment to environmental protection and readiness in maritime operations.
    SF30_Amendment 00002_693JF725R000003..pdf
    The document pertains to Amendment 0002 of solicitation number 693JF725R000003 issued by the U.S. Department of Transportation's Maritime Administration. It modifies the technical specifications and submission guidelines relating to a contract/order. The amendment, effective November 27, 2024, extends the due date for proposal submissions to December 27, 2024, at 3:00 PM ET. Key changes include the incorporation of Attachment "A" (SF 1449 for commercial items), the replacement of Attachment "B" (list of MARAD Reserve Force Ships), and the addition of Attachment "C" containing Questions and Answers. Contractors are required to acknowledge receipt of this amendment to avoid rejection of their offers. The information details procedures for change submissions and emphasizes that all other terms remain unchanged unless specified. This document serves to inform potential contractors of administrative updates essential for the submission of compliant bids in response to federal RFPs.
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    Title
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    Oil Pollution and Hazardous Substance Insurance
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    Combined Synopsis/Solicitation
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