J065--NOTICE OF INTENT TO SOLE SOURCE Steris Corporation Sterilizers Service Contract 5 Year Contract
ID: 36C24525Q0028Type: Special Notice
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF245-NETWORK CONTRACT OFFICE 5 (36C245)LINTHICUM, MD, 21090, USA

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- MEDICAL, DENTAL, AND VETERINARY EQUIPMENT AND SUPPLIES (J065)

Original Source

https://sam.gov/opp/793547ab8dcf4c018ad4bc5be8aa6e2d/view
Timeline
    Description

    The Department of Veterans Affairs intends to award a sole-source service contract to Steris Corporation for the preventative maintenance of sterilizer systems at the Washington DC Veterans Affairs Medical Center. This five-year contract will encompass all necessary labor, materials, and parts for maintaining government-owned sterilizer systems, ensuring compliance with various health and safety standards. The services provided will include scheduled preventive maintenance, unscheduled repairs, and parts replacement, with a strong emphasis on minimizing equipment downtime and maintaining operational capacity. Interested parties can contact Contracting Officer William Chris Galletta at William.Galletta@va.gov for further details, with the contract period set from November 1, 2024, to October 31, 2029.

    Point(s) of Contact
    William Chris GallettaContracting Officer
    Services Team One
    William.Galletta@va.gov
    Files
    Title
    Posted
    36C24525Q0028.docx
    The Department of Veterans Affairs intends to award a sole-source service contract to Steris Corporation for the preventative maintenance of sterilizer systems at the Washington DC Veterans Affairs Medical Center. This five-year contract will cover all necessary labor, materials, and parts for maintaining government-owned sterilizer systems, ensuring compliance with various health and safety standards. The contractor will provide services including scheduled maintenance, unscheduled repairs, and parts replacement, with a focus on minimizing downtime and maintaining operational capacity. The scope includes detailed reporting, accessibility for equipment parts, and training for staff on the operational requirements of the sterilizers. The contract outlines strict protocols for communication, work hours, and invoicing procedures, emphasizing the need for proper documentation for payment. The period of performance is from November 1, 2024, to October 31, 2029. This contract highlights the VA's commitment to ensuring the integrity of essential medical equipment within their facilities, reinforcing standards for patient safety and operational efficiency.
    Sole Source Letter Seris.pdf
    The communication from STERIS outlines its position as the sole, factory-authorized service provider for parts and maintenance of its medical equipment brands. It emphasizes that all replacement parts comply with original equipment manufacturer (OEM) specifications and that STERIS directly supplies these parts without using distributors. The document highlights the importance of preventive maintenance (PM) for ensuring equipment operates effectively, recommending specific annual PM inspections based on the type of equipment. Factors influencing the frequency of these inspections include prior experiences, adherence to maintenance protocols, and equipment usage rates. A comprehensive chart lists the recommended number of inspections for various sterilizers and related equipment. The message concludes with a note on annual chamber cleanings. This document is significant in the context of government RFPs and grants, as it provides detailed maintenance guidelines that ensure compliance and optimal functioning of critical healthcare equipment, affecting operational decisions made by government agencies and healthcare institutions.
    Similar Opportunities
    6515--Custom Sterile Procedure Packs VISNs 5,9,10,12,15,16,&23
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking contractors to supply custom sterile surgical procedure packs for an estimated 35 VA Medical Centers and Community-Based Outpatient Clinics (CBOCs). The selected contractor will be responsible for providing all necessary labor, materials, sterilization, transportation, and quality assurance while complying with federal, state, and local regulations. This procurement is critical for ensuring the availability of essential medical supplies to support the healthcare needs of veterans. The contract will be a five-year firm-fixed price Indefinite-Delivery Indefinite-Quantity (IDIQ) agreement, with the possibility of five additional one-year ordering periods. Interested offerors must be registered in the System for Award Management (SAM.gov) and monitor the website for the solicitation documents, which will be available within 30 days. For further inquiries, contact Laura Nabity at Laura.Nabity@va.gov or call 612-629-7198.
    W023--SPS Equipment - PM&R -Sterilizer Trailer | Mobile SPD Facility | 595-24-1-481-0001
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for the rental of a mobile Sterile Processing Service (SPS) unit at the Lebanon VA Medical Center, under solicitation number 36C24425Q0198. The selected contractor will be responsible for providing, delivering, and setting up a fully compliant mobile SPS facility, ensuring adherence to VA and AAMI standards to maintain patient care. This multi-year contract includes a base year starting January 22, 2025, with four optional years, and requires vendors to manage site preparation, installation, and ongoing maintenance, including compliance testing and staff training. Interested vendors must submit their quotes by January 8, 2025, and should contact Contracting Officer Derek M. Chuff at derek.chuff@va.gov or 814-943-8164 for further details.
    J065--WOUND VAC PM SERVICE
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for preventive maintenance services for V.A.C. Wound Care Therapy Units at the WJB Dorn VA Medical Center in Columbia, South Carolina. The contract will cover semi-annual maintenance services over a one-year period, from April 1, 2025, to March 31, 2026, requiring the contractor to conduct inspections, repairs, and submit quarterly maintenance reports while ensuring compliance with safety protocols, including COVID-19 measures. This procurement is crucial for maintaining the operational capabilities of medical equipment essential for veteran healthcare, with a total estimated award amount of $12.5 million. Interested contractors, particularly certified service-disabled veteran-owned small businesses, should contact Contracting Officer Quincy L. Alexander at Quincy.Alexander@va.gov for further details.
    J065--PMR ENDOSCOPES
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking proposals for a firm-fixed-price blanket purchase agreement for preventive maintenance inspections and intervening service calls for endoscopes at the VA San Diego Healthcare System. The procurement aims to ensure the reliable operation and maintenance of government-owned medical equipment, which is critical for delivering quality healthcare services to veterans. The total award amount is estimated at $34 million, with the solicitation acceptance date set for January 17, 2025, and delivery scheduled from February 14, 2025, to February 13, 2030, including multiple option periods for extended services. Interested vendors, particularly certified service-disabled veteran-owned small businesses, should contact Contract Specialist Felicia L. Simpson at felicia.simpson@va.gov for further details.
    Maintenance Agreement for Getinge Sterilizers and Washers
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the National Institutes of Health (NIH), is seeking to establish a maintenance agreement for Getinge sterilizers and washers, with the intent to negotiate a sole source contract with Getinge USA Sales, LLC. The procurement aims to ensure the optimal functioning of critical sterilization and disinfecting equipment used in high-consequence pathogen research, which is vital for maintaining laboratory safety and preventing contamination. The contract will cover services including preventive maintenance, calibration, and emergency repairs, with a performance period from January 1, 2025, to December 31, 2025. Interested parties may submit capability statements to Daveta H. Brown at daveta.brown@nih.gov by December 26, 2024, to be considered for this opportunity.
    STRYKER NEPTUNE 3 ROVER, AND NEPTUNE 2 DOCKER ANNUAL MAINTENANCE AGREEMENT
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs intends to issue a Sole Source Procurement for an Annual Maintenance Agreement for the Stryker Neptune 3 Rover and Neptune 2 Docker at the VA Boston Health Care Center. This procurement aims to secure services from the Original Equipment Manufacturer (OEM), Stryker Instruments, for certified technicians to maintain and support four Neptune 3 Rovers and one Neptune 2 Docker, which are critical life-saving devices used in surgeries. The contract will be structured as a Firm Fixed Fee for a Base Year starting January 5, 2025, with four optional additional years, and interested parties must submit a capability statement by December 27, 2024, to Pearl Wray at pearl.wray@va.gov.
    J065--Draeger Perseus and Fabius Maintenance | New Base +2 | Start: 4/1/25
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contracting Office 10, intends to negotiate a sole source Firm-Fixed Price Contract for maintenance services of the Drager Perseus and FABIUS medical equipment with Draeger Medical, Inc. This procurement is specifically for the Dayton Veterans Affairs Medical Center in Dayton, Ohio, and is conducted in accordance with FAR Subpart 13.2 regulations. The maintenance of this critical medical equipment is essential for ensuring the continued provision of healthcare services to veterans. Interested contractors may submit capabilities statements or quotations by December 25, 2024, at 10:00 a.m. Eastern Time to the designated contracting officer, Michael E. Groneman, via email at michael.groneman@va.gov, and Andrew Arnst, Contracting Specialist, at andrew.arnst@va.gov. The government will not reimburse any costs incurred in responding to this notice.
    U012--CENSITRAC
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Columbia VA Healthcare System, intends to issue a task order to Censis Technologies, Inc. for the licensing and maintenance of the CensiTrac software and instrument tracking system. This procurement aims to renew existing licenses and provide ongoing support for tracking reusable medical equipment and sterilization data within the VA network, ensuring compatibility with the Veterans Information Systems and Technology Architecture (ViSTA) and Computerized Patient Record System (CPRS). The task order will span a base year and four option years, from May 1, 2025, to April 30, 2031, and will be awarded under FAR Part 13, with a focus on sole-source acquisition unless competitive proposals warrant further consideration. Interested contractors must submit capability statements by December 27, 2024, to Contracting Officer Joseph Locke at joseph.locke@va.gov, and must be registered in the System for Award Management (SAM) to be eligible for award.
    J065--Stryker ProCare Maintenance Agreement
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs intends to award a sole source firm fixed price contract to Stryker Medical for the Stryker ProCare Maintenance Agreement, specifically for maintenance services on medical equipment at the Iowa City Veterans Affairs Health Care System. This procurement is necessary to ensure the continued operation of essential medical beds and stretchers, as Stryker Medical is the only authorized vendor capable of providing maintenance for this OEM equipment. Interested vendors may submit capability statements to demonstrate their ability to provide authorized services, although the final decision on whether to pursue competitive procurement rests solely with the agency. For inquiries, interested parties should contact Contract Specialist Savannah Weberg at savannah.weberg@va.gov, and no phone calls will be accepted.
    Annual Preventative Maintenance for Getinge LSS 130 / 275 Sterilizer
    Active
    Agriculture, Department Of
    The Department of Agriculture, specifically the Agricultural Research Service (ARS), is seeking vendors capable of providing annual preventative maintenance for the Getinge LSS 130 / 275 sterilizer, with the intention of potentially awarding a sole source contract to Getinge USA Sales, LLC. The maintenance contract will encompass four quarterly inspections and one major annual maintenance, ensuring the sterilizer operates optimally with minimal downtime, utilizing manufacturer-approved procedures and OEM parts. This initiative underscores the government's commitment to maintaining high safety standards in medical equipment used in healthcare operations. Interested vendors should submit their qualifications and capability statements to Peter Nelson at peter.b.nelson@usda.gov by the specified deadline, as this is a Sources Sought Notice and not a formal solicitation.