The Department of Veterans Affairs issued a Request for Quote (RFQ) for the replacement of a garage roll-up gate at the Rocky Mountain Regional Veterans Affairs Medical Center in Aurora, Colorado. Solicitation number 36C25925Q0253 outlines a total small business set-aside procurement under NAICS code 332321. Interested firms must submit quotes electronically by 4:00 PM MT on March 14, 2025, with prior questions directed to the Contract Specialist by March 10, 2025. The scope includes removing the existing gate and properly disposing of it, followed by the installation of a new gate, detailed in the specifications. The contractor must work outside regular hours to prevent disruption to hospital operations. The evaluation of submitted quotes will consider technical capability, completion of the Buy American certificate, price, and provision of an authorized distributor letter from the OEM. No gray market items or remanufactured products will be accepted. The contract is to be awarded to the offeror whose proposal is most advantageous to the government, underscoring the importance of quality and compliance with specifications. This solicitation reveals the VA's commitment to maintaining secure and efficient facilities while adhering to small business subcontracting goals and regulatory compliance.

The Buy American Certificate outlines the certification process for offerors regarding the domestic status of end products in federal procurement. It requires offerors to certify that their end products are domestic unless specified otherwise. If foreign end products are offered, they must be detailed, including the country of origin and whether they exceed 55% domestic content if not classified as commercial off-the-shelf items. The certificate also necessitates the identification of domestic end products containing critical components. Definitions relevant to this provision, including "domestic end product," "foreign end product," and "critical component," are referenced from the associated "Buy American-Supplies" clause. Finally, offers will be evaluated based on the federal acquisition regulations outlined in part 25. This document is crucial for ensuring compliance with domestic sourcing stipulations in government contracts and grants.

The Department of Veterans Affairs seeks to acquire and install a replacement roll-up gate at the Rocky Mountain Regional VA Medical Center following damage from a motor vehicle accident. This procurement, which exceeds the micro-purchase threshold but remains below the simplified acquisition threshold of $250,000, necessitates a firm fixed price contract for the specific Alumatec AT-9HC roll-up gate model due to unique characteristics limiting the availability to one source. Maintaining the existing style and manufacturer is critical for the facility's operational consistency and compliance with campus security standards, avoiding additional costs and complexity of integrating a different system. Market research indicated that Iris Group, LLC (WOSB) and Exteriors Denver, LLC (SDVOSB) are capable of fulfilling this requirement, with Alumatec's production being BAA compliant. This approach minimizes disruption while ensuring the facility’s swift return to secure operation.