Tents, Tables, and Chairs (Beale AFB Airshow 2025)
ID: FA468625Q0022Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4686 9 CONS PKBEALE AFB, CA, 95903-1702, USA

NAICS

All Other Consumer Goods Rental (532289)

PSC

LEASE OR RENTAL OF EQUIPMENT- TEXTILES, LEATHER, FURS, APPAREL AND SHOE FINDINGS, TENTS AND FLAGS (W083)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fa6ab2abd6d84857a606b53939283de6/view
Timeline
  1. 1
    Posted Apr 1, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 16, 2025, 12:00 AM UTC
  3. 3
    Due Apr 23, 2025, 5:00 PM UTC
Description

The Department of Defense, through the 9th Reconnaissance Wing, is seeking qualified vendors to provide rental tables, chairs, and setup and teardown services for the Beale Air Force Base Air Show 2025, scheduled for June 6 to 8, 2025. The procurement includes specific requirements for 21 circular tables, 9 rectangular tables, 11 outdoor cocktail tables, 212 chairs, and various linens and coolers, all of which must be delivered and set up by June 6, with teardown completed by June 9. This event is significant as it will host distinguished visitors and aims to ensure a professional and safe environment for attendees. Interested parties are encouraged to submit their responses to Teresa Perez at teresa.perez.9@us.af.mil or Lt. Joshua Sweat at joshua.sweat.2@us.af.mil, with all correspondence being strictly voluntary as part of the market research process.

Files
Title
Posted
SOW-Table and Chairs (Airshow 2025) Final-Dated 16 Apr 25.pdf
Apr 16, 2025, 5:06 PM UTC
The 9th Reconnaissance Wing (9 RW) is hosting the Air Show 2025 at Beale Air Force Base, California, from June 6 to 8, 2025, and requires rental tables, chairs, and setup and teardown services for a Distinguished Visitor (DV) area. The Statement of Work (SOW) outlines specific requirements for the rental items, including 21 circular tables, 9 rectangular tables, 11 outdoor cocktail tables, 212 chairs, and various linens and coolers, all specified in terms of dimensions, weight, and aesthetics. Delivery and setup are scheduled for June 6, while teardown must be completed by June 9. Contractors must ensure equipment remains functional during the event and comply with safety and security protocols, including background checks for personnel. The document emphasizes the contractor’s responsibility for providing a professional appearance, maintaining operational readiness, and holding liability insurance. This RFP serves to coordinate the logistical and operational aspects of the Air Show while ensuring efficiency, safety, and a positive experience for distinguished guests and attendees.
SOW-Tents Table and Chairs_Airshow 2025_FINAL_Dated1Apr25.pdf
Apr 2, 2025, 2:04 AM UTC
The 9th Reconnaissance Wing will host the Air Show 2025 at Beale Air Force Base, California, from June 7 to 8, with preparations required on June 6. This Statement of Work outlines the rental of tents, tables, chairs, and setup/tear-down services for a Distinguished Visitor area. The contractor must deliver and set up a 60'x40' tent with specific wall configurations and adequate furnishings, including circular, rectangular, and cocktail tables, along with necessary safety equipment. Additionally, the contract requires the provision of 47 smaller canopy tents, coolers, linens, and fire safety items. The contractor is responsible for maintaining visibility of equipment during the event and ensuring operational readiness. Delivery of equipment must occur by 9 AM on June 6, with teardown scheduled for June 8. Essential safety protocols, insurance requirements, and background checks for contractor staff entering the base are mandated. The document emphasizes the need for professionalism and security while adhering to the operational timelines of the Air Show. This project highlights comprehensive planning for large-scale public events to ensure an organized experience for distinguished guests.
Lifecycle
Title
Type
Tents, Tables, and Chairs (Beale AFB Airshow 2025)
Currently viewing
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