Tents, Tables, and Chairs (Beale AFB Airshow 2025)
ID: FA468625Q0022Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4686 9 CONS PKBEALE AFB, CA, 95903-1702, USA

NAICS

All Other Consumer Goods Rental (532289)

PSC

LEASE OR RENTAL OF EQUIPMENT- TEXTILES, LEATHER, FURS, APPAREL AND SHOE FINDINGS, TENTS AND FLAGS (W083)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/fa6ab2abd6d84857a606b53939283de6/view
Timeline
  1. 1
    Posted Apr 1, 2025, 12:00 AM UTC
  2. 2
    Updated Apr 1, 2025, 12:00 AM UTC
  3. 3
    Due Apr 8, 2025, 5:00 PM UTC
Description

The Department of Defense, specifically the Department of the Air Force, is seeking qualified vendors to provide rental services for tents, tables, and chairs for the Beale AFB Airshow 2025, scheduled for June 7-8, 2025. The procurement includes the delivery, setup, and teardown of a large Distinguished Visitor area, requiring a 60'x40' tent, various table configurations, and additional equipment such as smaller canopy tents and safety items. This event is significant for showcasing the capabilities of the 9th Reconnaissance Wing and ensuring a well-organized experience for distinguished guests. Interested parties are encouraged to submit their responses to Teresa Perez at teresa.perez.9@us.af.mil or Lt. Joshua Sweat at joshua.sweat.2@us.af.mil, with all equipment delivery required by 9 AM on June 6, 2025.

Files
Title
Posted
SOW-Tents Table and Chairs_Airshow 2025_FINAL_Dated1Apr25.pdf
Apr 2, 2025, 2:04 AM UTC
The 9th Reconnaissance Wing will host the Air Show 2025 at Beale Air Force Base, California, from June 7 to 8, with preparations required on June 6. This Statement of Work outlines the rental of tents, tables, chairs, and setup/tear-down services for a Distinguished Visitor area. The contractor must deliver and set up a 60'x40' tent with specific wall configurations and adequate furnishings, including circular, rectangular, and cocktail tables, along with necessary safety equipment. Additionally, the contract requires the provision of 47 smaller canopy tents, coolers, linens, and fire safety items. The contractor is responsible for maintaining visibility of equipment during the event and ensuring operational readiness. Delivery of equipment must occur by 9 AM on June 6, with teardown scheduled for June 8. Essential safety protocols, insurance requirements, and background checks for contractor staff entering the base are mandated. The document emphasizes the need for professionalism and security while adhering to the operational timelines of the Air Show. This project highlights comprehensive planning for large-scale public events to ensure an organized experience for distinguished guests.
Lifecycle
Title
Type
Tents, Tables, and Chairs (Beale AFB Airshow 2025)
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