H141--Duct Cleaning Services for Bay Pines VA Healthcare System
ID: 36C24825Q0148Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF248-NETWORK CONTRACT OFFICE 8 (36C248)TAMPA, FL, 33637, USA

NAICS

Plumbing, Heating, and Air-Conditioning Contractors (238220)

PSC

QUALITY CONTROL- REFRIGERATION, AIR CONDITIONING, AND AIR CIRCULATING EQUIPMENT (H141)

Original Source

https://sam.gov/opp/5a6a7688cc9a437cbb392821c01be321/view
Timeline
    Description

    The Department of Veterans Affairs is seeking proposals for duct cleaning services at the Bay Pines VA Healthcare System, with a focus on ensuring optimal air quality within the facility. This contract is specifically set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and is valued at approximately $9 million, with a performance period scheduled from January 20, 2025, to March 19, 2025. The contractor will be responsible for cleaning HVAC ductwork and components, adhering to industry standards and health protocols to safeguard personnel and occupants. Interested vendors must be registered in the System for Award Management (SAM) and the VetCert database, and can direct inquiries to Contract Specialist Cindy B. Smith at Cindy.Smith@va.gov.

    Point(s) of Contact
    Cindy SmithContract Specialist
    (813) 724-0238
    cindy.smith@va.gov
    Files
    Title
    Posted
    36C24825Q0148_1.docx
    The Department of Veterans Affairs issued a Request for Proposal (RFP) for duct cleaning services at the Bay Pines VA Health Care System. This contract is a 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) valued at $9 million, with a performance period from January 20, 2025, to March 19, 2025. The contractor is tasked with cleaning HVAC ductwork, including various units and components, to remove contaminants in compliance with established standards. A rigorous inspection process is mandated, and contractors must demonstrate proficiency and compliance with industry standards outlined by organizations such as NADCA and ASHRAE. Specific health and safety protocols are stipulated to safeguard both the contractor’s personnel and the building’s occupants during operations. The proposal includes detailed provisions regarding record management, invoicing, and compliance with contracting regulations. Ultimately, the objective is to ensure optimal air quality within the health care facilities, contributing to the Veterans' care experience while maintaining regulatory compliance and safety standards.
    36C24825Q0148.docx
    The Department of Veterans Affairs (VA) is seeking market research responses for duct cleaning services at the Bay Pines VA Healthcare System, focusing on identifying potential Service-Disabled Veteran-Owned Small Businesses (SDVOSB), Veteran-Owned Small Businesses (VOSB), Women-Owned Small Businesses (WOSB), or other small firms. The upcoming contract is anticipated to be a one-year firm fixed price agreement. Interested parties must respond by December 6, 2024, providing key organizational details, including company name, address, size, and capabilities related to the service. The NAICS code for the services is 238220, with a small business size standard of $19 million. Responses will aid in determining whether to pursue competitive procurement. All submitted information will be treated as proprietary, with the VA retaining the right to set aside contracts for small businesses based on the responses received. It is emphasized that the notice serves solely for information purposes and does not constitute a commitment by the government. Interested organizations must send their responses via email to the designated point of contact.
    36C24825Q0148 0001.docx
    The document is an amendment (0001) to solicitation number 36C24825Q0148 issued by the Department of Veterans Affairs, Network Contracting Office 8. The amendment addresses questions from potential bidders and provides relevant mechanical prints/drawings for Buildings 71 and 101, which are essential for the bidding process. Included are "Attach A - Drawings Bldg 71 -2a" and "Attach B - Drawings Bldg 101-all sections." The document emphasizes the requirement for contractors to be registered in the System for Award Management (SAM) and the VetCert database if applicable, particularly for Service-Disabled Veteran Owned Small Businesses (SDVOSB), indicating the federal government’s commitment to supporting veteran-owned enterprises. The amendment's primary function is to offer clarity and necessary resources to bidders, ensuring that they can prepare informed submissions while complying with eligibility requirements. The continuation page indicates that this amendment is part of the ongoing procurement process and clarifies that all previous terms and conditions remain unchanged.
    Attach A - Drawings Bldg 71 -2a.pdf
    Attach B - Drawings Bldg 101-all sections.pdf
    Attachment A - Quoters Self Performance Worksheet.docx
    The provided document is a Self Performance Worksheet required from vendors participating in a federal government contract governed by the Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR). The worksheet ensures compliance with subcontracting limitations for small businesses. Vendors must disclose their total proposed price, the amount designated for non-small business subcontractors, and the calculation of funds for self-performance versus subcontracting. It also requires listing intended subcontractors with associated amounts and identifies self-performed and subcontracted activities. This form is essential for evaluating vendor responsibility and ensuring adherence to governmental contracting regulations, ultimately promoting fair opportunities for small businesses within federal projects.
    SOW - Duct Cleaning Services DRAFT.docx
    The Bay Pines VA Healthcare System requires comprehensive HVAC duct cleaning for Buildings 71 and 101. The contract outlines a detailed scope of work, including the cleaning of all HVAC components, assessments prior to work, and ensuring a controlled environment during the process. The contractor must inspect the HVAC system before cleaning, implement environmental engineering measures for sensitive areas, and ensure the safety and health of building occupants. All debris must be contained and disposed of according to regulations. Contractors are required to have certifications from recognized organizations and must follow industry standards such as those set by the National Air Duct Cleaners Association (NADCA) and the American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE). Additionally, a post-project report detailing the cleaning's success and any noted system damage is necessary. The document underscores the importance of safety, regulatory compliance, and effective record-keeping throughout the cleaning process, aligning with federal standards and guidelines under government contracts.
    WD 2015-4571 Rev 24 Dtd 7.22.24.pdf
    The document outlines the Wage Determination No. 2015-4571 under the Service Contract Act, specifically applicable to contracts in Florida's Hernando, Hillsborough, Pasco, and Pinellas counties. It details wage rates for a variety of occupational titles categorized into administrative support, automotive services, and healthcare occupations, among others. Contractors are mandated to pay workers at least the minimum wage according to Executive Order 14026 (at least $17.20 per hour for contracts post-January 2022) or Executive Order 13658 (at least $12.90 per hour for earlier contracts), with adjustments expected annually. Additionally, fringe benefits, including health provisions, vacation, and paid holidays, are specified. The document notes applicable labor laws, such as paid sick leave for employees under EO 13706, which requires contractors to provide paid sick leave. It also outlines the process for classifying unlisted occupational categories through the SF-1444 form, ensuring proper wage determination compliance. The emphasis on minimum wages and worker protections reflects compliance with federal regulations, aiming to safeguard contractor workers in federal contracts while fostering fair labor practices.
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