Proficiency Testing for WRSU
ID: SS-25-PHX-006Type: Sources Sought
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

All Other Professional, Scientific, and Technical Services (541990)

PSC

SUPPORT- PROFESSIONAL: CERTIFICATIONS AND ACCREDITATIONS (OTHER THAN EDUC OR INFO TECH C&A) (R420)

Set Aside

Buy Indian Set-Aside (specific to Department of Health and Human Services, Indian Health Services) (BICiv)

Original Source

https://sam.gov/opp/873b7a2dbfc34774893fde4182c58b19/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service's Phoenix Area Indian Health Service, is seeking contractors to provide proficiency testing and calibration verification samples for the Whiteriver Indian Hospital and Cibecue Health Center. The objective is to ensure compliance with the Joint Commission’s Quality Standards and CLIA regulations, which are essential for maintaining accreditation and quality patient care in laboratory operations. This procurement is particularly significant as it emphasizes the Buy Indian Act, prioritizing participation from Indian Economic Enterprises and Indian Small Business Economic Enterprises, while also inviting all capable vendors to respond. Interested parties must submit their responses, including the IEE Representation Form and a Capability Statement, by December 27 at 4 pm CST, and can direct inquiries to Jeremiah Murrell at jeremiah.murrell@ihs.gov.

    Point(s) of Contact
    Jeremiah Murrell
    (660) 383-3878
    jeremiah.murrell@ihs.gov
    Files
    Title
    Posted
    IEE Representation Form.pdf
    The document outlines the requirements and self-certification process for entities seeking to participate under the Buy Indian Act, specifically targeting "Indian Economic Enterprises." It emphasizes that offerors must meet specific criteria regarding Indian ownership throughout various stages: at the time of the offer, contract award, and during the entire contract period. Failure to maintain eligibility or provide accurate information can lead to legal penalties under various U.S. codes. The document further states that successful offerors must be registered with the System of Award Management (SAM) and may be required to provide documentation of their eligibility. A clear representation statement is included, which the offeror must complete to affirm their status as an Indian Economic Enterprise. The purpose of this document is to guide contracting processes aimed at promoting Indian economic enterprises within the context of federal requests for proposals (RFPs) and grants, ensuring compliance with relevant laws and regulations. This initiative is significant in fostering economic development among federally recognized tribes and their members.
    Proficiency Testing Statement of Work.pdf
    The Whiteriver Service Unit Laboratory Department requires a contractor to provide proficiency testing samples and calibration kits for its accreditation with the Joint Commission and compliance with CMS regulations. The document outlines a new procurement request, detailing a set of proficiency samples needed for two facilities: Whiteriver Indian Hospital and Cibecue Health Center, covering various tests, including serum alcohol, chemistry, hematology, and virology markers. The contractor must ensure compliance with CLIA regulations, provide testing samples multiple times a year, package and ship samples according to storage conditions, and communicate any changes in shipment dates or reporting criteria. The designated Contracting Officer's Representative (COR) will monitor the contractor's performance and ensure accountability. A contact list of key personnel for communication is provided. This initiative underscores the critical need for proficiency testing in maintaining laboratory accuracy and quality patient care, reflecting adherence to federal guidelines in laboratory operations.
    SS-25-PHX-006.pdf
    The Sources Sought Notice is a preliminary market research document by the Whiteriver Service Unit, seeking contractors for proficiency testing and calibration verification to comply with accreditation requirements from the Joint Commission and CMS. It highlights the need for contractors to support quality standards relevant to laboratory operations at the Whiteriver Indian Hospital and Cibecue Health Center. The notice emphasizes the Buy Indian Act, prioritizing acquisitions from Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs). Interested vendors must provide information demonstrating eligibility, including business category, contact details, and proof of manufacturer authorization. Additional stipulations include compliance with FAR regulations for annual representations and the commitment to procure new OEM supplies, explicitly prohibiting gray market items. The deadline for vendor responses is set for December 27 at 4 pm CST, underscoring the urgency for participation in this contracting opportunity while maintaining adherence to defined regulatory standards and practices.
    Lifecycle
    Title
    Type
    Proficiency Testing for WRSU
    Currently viewing
    Sources Sought
    Similar Opportunities
    Proficiency Testing Program
    Active
    Health And Human Services, Department Of
    The Indian Health Service, specifically the Kayenta Health Center in Arizona, is soliciting proposals for a Proficiency Testing Program aimed at ensuring compliance with federal standards for laboratory testing. This program requires participating laboratories to engage in proficiency testing three times a year, which includes the shipment of test kits, grading of results, and support services from the College of American Pathologists. The initiative is critical for maintaining the accuracy and reliability of clinical lab testing, thereby upholding quality assurance and control measures essential for healthcare operations. Interested vendors must submit their proposals by December 22, 2024, at 5:00 PM MST, and can direct inquiries to Flora Washington at flora.washington@ihs.gov or by phone at 928-380-8345.
    SOURCES SOUGHT - REAGENT TESTING KITS FOR OKLAHOMA AREA IHS
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service (IHS), is seeking to identify businesses capable of providing reagent testing kits for the Oklahoma Area IHS. This procurement aims to establish a Blanket Purchase Agreement for molecular diagnostic reagent test kits and consumables to support healthcare facilities in the region, including Claremore Indian Hospital and Lawton Indian Hospital, particularly in response to the ongoing COVID-19 pandemic and the need for rapid diagnostic services for various infections. Interested vendors are encouraged to submit a detailed capability statement by January 3, 2025, to Edson Yellowfish at Edson.Yellowfish@ihs.gov, with a maximum submission length of five pages. The procurement will prioritize Indian Economic Enterprises and small businesses, and all responses must include specific company information as outlined in the notice.
    Crow Service Unit Laboratory Compliance Testing Services
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking to award a sole source contract for Compliance Testing Services to the College of American Pathologists for the Crow Service Unit Laboratory. The objective of this procurement is to ensure that the laboratories at Crow Agency, Lodge Grass, and Pryor, Montana, meet accreditation standards under CMS guidelines and comply with CLIA regulations by providing proficiency testing services and regulatory guidance. This initiative is crucial for enhancing healthcare quality through rigorous testing and adherence to federal health service requirements. Interested firms that believe they can provide these services are encouraged to contact Brittany Bends at brittany.bends@ihs.gov or Henrietta Whiteman at henrietta.whiteman@ihs.gov within 10 days of this notice, as the contract duration is set for one base year with four optional years.
    InterSystems Software Bundle Licenses and Project Services for the RPMS Health INformation Technology Platform and Program
    Active
    Health And Human Services, Department Of
    The Indian Health Service (IHS), part of the Department of Health and Human Services, is seeking qualified Indian Small Business Economic Enterprises (ISBEEs) to provide InterSystems Software Bundle Licenses and Project Services for the Resource Patient Management System (RPMS) Health Information Technology Platform. The procurement aims to enhance the IHS's Electronic Medical Record system, which serves approximately 2.6 million American Indians and Alaska Natives, by ensuring the provision of software licenses, maintenance, updates, and technical assistance. Interested vendors must submit a capability statement and the Buy Indian Act Representation Form by 10:00 AM EST on December 27, 2024, with submissions not exceeding ten pages. For further inquiries, vendors can contact Julie Corbin at julie.corbin@ihs.gov.
    Jicarilla Service Unit Laboratory Technologist Non-Personal Healthcare Services
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service (IHS), is seeking proposals for Laboratory Technologist Non-Personal Healthcare Services at the Jicarilla Service Unit in Dulce, New Mexico. The contract requires two Laboratory Technologists to perform laboratory testing, phlebotomy, and compliance-related tasks for a primary healthcare facility serving approximately 4,000 Native Americans. This procurement is critical for maintaining healthcare standards and ensuring the delivery of essential laboratory services within the community. Interested offerors must submit their proposals by 12:00 PM MST on December 31, 2024, and can direct inquiries to Eric Wright at eric.wright@ihs.gov or by phone at 505-256-6752.
    Acoma Canoncito Laguna Service Unit Cepheid Testing Kits
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified sources to provide Cepheid Flu-RSV and Covid Test Kits for the Acoma Canoncito Laguna Service Unit Laboratory Department in New Mexico. This Sources Sought Notice aims to gather information on potential suppliers, particularly those that are Small Business Indian Firms or Indian Owned Economic Enterprises, to assess their ability to meet the procurement needs. The testing kits are crucial for enhancing the laboratory's capabilities in managing respiratory illnesses, thereby supporting public health initiatives within the community. Interested parties must submit their responses, including a Statement of Capabilities and relevant company information, to Eric Wright at eric.wright@ihs.gov by December 26, 2024, at 12:00 PM Mountain Daylight Savings Time, and must be registered in the System for Award Management (SAM).
    PIMC - Hologic Thin Prep
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, through the Indian Health Service, is seeking quotes for the procurement of a Hologic Thin Prep 5000 and associated service agreements for the Phoenix Area Office. The contract includes the delivery of one unit of the Hologic Thin Prep 5000 and a standard service agreement covering the base year plus four option years, with delivery to the Phoenix Indian Medical Center. This equipment is crucial for medical procedures, emphasizing the importance of acquiring quality medical instruments to support healthcare services. Interested vendors must submit written quotes by December 26, 2024, and can contact Phillip Wendzillo at phillip.wendzillo@ihs.gov or 602-364-5012 for further details.
    Patient Business Office and Denial Management Services - Phoenix Indian Medical Center
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified contractors to provide Patient Business Office and Denial Management Services for the Phoenix Indian Medical Center (PIMC) in Arizona. The primary objective of this procurement is to manage and reduce an aging accounts receivable backlog exceeding $28 million through enhanced training, denial management, and patient access services, while ensuring compliance with IHS guidelines. This initiative is crucial for improving the efficiency of revenue collection and patient registration processes at PIMC, with the contract performance period set for one year. Interested firms must respond with their qualifications and self-certification as Indian Economic Enterprises (IEE) or Indian Small Business Economic Enterprises (ISBEE) by the specified deadline, and can contact Dekovan Cook at Dekovan.Cook@ihs.gov or 602-364-5018 for further information.
    Sources Sought Notice, Brand Name or Equal Applied Medical Laparoscopy Supplies, IHS, Phoenix Indian Medical Center
    Active
    Health And Human Services, Department Of
    The Indian Health Service (IHS), under the Department of Health and Human Services, is conducting a Sources Sought Notice to identify suppliers capable of providing Brand Name or Equal Applied Medical Laparoscopy Supplies for the Phoenix Indian Medical Center in Arizona. The procurement includes specific items such as trocars and insufflation needles, which are critical for surgical procedures. This market research aims to gather information from Indian Economic Enterprises (IEE), Indian Small Business Economic Enterprises (ISBEE), and other small businesses to determine the capacity to fulfill these requirements, with a preference for ISBEE under the Buy Indian Act. Interested vendors must submit their capability statements and relevant documentation by January 6, 2025, to Donovan Conley at Donovan.Conley@ihs.gov, referencing IHS1502771-PIMC.
    SOURCES SOUGHT: Firm Fixed-Price, Commercial Item, Delivery/Task Order to provide Immunoassay Reagents and Supplies for the Standing Rock Service Unit (SRSU), Fort Yates IHS Hospital, Fort Yates, North Dakota. POP: Base Plus Four (4) Option Years
    Active
    Health And Human Services, Department Of
    The Department of Health and Human Services, specifically the Indian Health Service, is seeking qualified vendors to provide Immunoassay Reagents and Supplies for the Standing Rock Service Unit (SRSU) at the Fort Yates IHS Hospital in North Dakota. The procurement aims to enhance laboratory services by supplying essential reagents for the Abbott Architect i1000SR Immunoassay Analyzer, which will be used for various diagnostic tests, including the detection of proteins, allergens, drugs, and infectious diseases. Timely delivery is crucial, with a requirement for items to be shipped within seven days and the capability for expedited overnight shipping in urgent situations. Interested parties must respond to the Sources Sought notice by providing their company information and identifying their business status in relation to the specified NAICS code (424210) by the deadline, with all submissions directed to David Jones at the Great Plains Area Indian Health Service.