Mammography Software at PIMC
ID: RFP-24-PHX-14Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEPHOENIX AREA INDIAN HEALTH SVCPHOENIX, AZ, 85004, USA

NAICS

Software Publishers (513210)

PSC

IT AND TELECOM - PLATFORM AS A SERVICE: DATABASE, MAINFRAME, MIDDLEWARE (DH10)

Original Source

https://sam.gov/opp/72bea6de19fe457e9f0f69e4db73473c/view
Timeline
    Description

    The Department of Health and Human Services, specifically the Indian Health Service, is seeking proposals for Mammography Software Services at the Phoenix Indian Medical Center in Phoenix, Arizona. The procurement aims to provide non-personal professional services for Mammography Quality Control and Assurance, including software installation, data transfer, and staff training, ensuring compliance with FDA regulations and compatibility with existing systems. This initiative is crucial for enhancing healthcare services for approximately 850,000 annual patient visits across 43 Tribal nations. Interested contractors must submit their proposals electronically by September 19, 2024, and can direct inquiries to Michele Lodge at Michele.Lodge@ihs.gov or Marilyn Duran at Marilyn.Duran@ihs.gov.

    Point(s) of Contact
    Michele Lodge, Contract Specialist
    (702) 204-9522
    (602) 364-5030
    Michele.Lodge@ihs.gov
    Marilyn Duran
    (602) 364-5261
    Marilyn.duran@ihs.gov
    Files
    Title
    Posted
    Atch A - Rate Schedule Mammo..xlsx
    The document outlines the Price/Rate Schedule related to a federal Request for Proposals (RFP) for Mammography Quality Assurance (QA) and Quality Control (QC) software. It specifies costs for the base year and four option years, with all amounts set at $0.00 for the specified units. The schedule includes provisions for software maintenance services and training as specified in the Statement of Work (SOW). Contractors are required to enter a firm fixed hourly rate for estimated hours, which includes licensing, installation, and project management. The proposal must remain valid for 120 days following the solicitation closure. The structure of the document emphasizes budgetary planning and operational transparency in the procurement process, integral to federal and state/local RFPs. This ensures that contractors are aware of their pricing obligations and the need for clear, fixed pricing in their proposals. The overall purpose is to facilitate a structured bidding process while ensuring the government agency receives quality services.
    Atch B - Business Associate Agreement.pdf
    The document is a Business Associate Agreement between the Indian Health Service (IHS) and a designated vendor, ensuring compliance with the Health Insurance Portability and Accountability Act (HIPAA). It establishes the responsibilities of the Business Associate in safeguarding Protected Health Information (PHI) and outlines the legal framework that governs the use and disclosure of PHI by the vendor. Key obligations include: 1. Maintaining compliance with HIPAA regulations. 2. Implementing safeguards to protect PHI, especially electronic PHI. 3. Reporting any unauthorized use or disclosure of PHI within specified timeframes. 4. Granting individual access to their PHI within five days of request. 5. Ensuring subcontractors adhere to the same privacy standards. The agreement also details termination conditions, requiring the return or destruction of PHI upon contract conclusion and stipulating indemnification for any legal consequences resulting from non-compliance. This document is crucial in reinforcing data security standards in the context of U.S. government RFPs and grants, emphasizing the legal responsibilities of vendors handling sensitive patient information within federal health programs.
    Atch C - 2024 Tax Exemption.pdf
    The Arizona Department of Revenue issued an Exemption Letter to the Department of Health & Human Services, specifically the Phoenix Area Indian Health Service, granting tax exemptions for the period from January 1, 2024, to December 31, 2024. As a Qualifying Hospital, this organization is exempt from the Arizona Transaction Privilege Tax and the Use Tax for various specified business classifications, including utilities, restaurant services, and retail, among others. The letter outlines specific statutory references for each exempt classification and stresses that taxable activities outside these classifications remain taxable. Additionally, the exemption extends to certain local city privilege taxes. The organization is required to present this exemption letter and an Arizona Transaction Privilege Tax Exemption Certificate to vendors and must reapply annually to maintain its exempt status. The Exemption Letter is contingent upon the accuracy of the provided information and adherence to applicable Arizona laws. An appendix lists numerous health service locations eligible for the exemption. This documentation is essential for compliance and cost-saving measures for healthcare operations within the region.
    Atch D- Statement of Work MammoREV3.pdf
    The Phoenix Indian Medical Center (PIMC) is seeking a contractor to provide software for Mammography Quality Control and Assurance, specifically compatible with a Hologic 2D and 3D Dimensions system and the Indian Health Services RPMS and EHR systems. The contract involves the installation of the software, data transfer from existing systems, and training for staff, including Radiologic Technologists and Radiologists. Key requirements for the software include compliance with FDA regulations, the ability to generate various reports, and patient tracking functionalities. The contract is set for 12 months with options to renew annually. The contractor must have a minimum of 5 years of experience in relevant software installation and configuration. The purpose of this RFP is to ensure high-quality mammography services for the healthcare needs of approximately 850,000 annual patient visits across 43 Tribal nations. This request highlights the government's commitment to improving healthcare accessibility and quality through collaboration with specialized contractors.
    Atch E -Provisions Clauses Terms and Instructions RFP-24-PHX-14.pdf
    The document outlines the contractual terms and provisions for a solicitation by the Indian Health Service (IHS) for services, particularly focusing on quality management in mammography through software installations. It specifies the administration data detailing contractor registration requirements, invoicing protocols, and the responsibilities of both the contractor and government representatives. Key evaluation factors include technical expertise, past performance, and price considerations, highlighting the significance of technical and performance criteria over cost. The contract emphasizes requirements for cultural sensitivity among contractors, ongoing quality control, monitoring, and the importance of complying with federal regulations and executive orders. Various standard clauses are incorporated, including payment terms, liability insurance, and adherence to security and information technology protocols. The document stresses the importance of maintaining confidentiality and compliance with the Privacy Act and safety protocols, notably concerning the COVID-19 safety measures. The period of performance includes a base year and renewable options, underscoring a structured approach to service quality and regulatory adherence.
    Lifecycle
    Title
    Type
    Mammography Software at PIMC
    Currently viewing
    Combined Synopsis/Solicitation
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