RFQ-PR14949491 - HCMC/FAC Gardening Service for the U.S. Consulate in Ho Chi Minh City from 2025 to 2027
ID: PR14949491Type: Solicitation
Overview

Buyer

STATE, DEPARTMENT OFSTATE, DEPARTMENT OFAMERICAN CONSULATE HO CHI MINHWASHINGTON, DC, 20520, USA

NAICS

Landscaping Services (561730)

PSC

HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING (S208)

Original Source

https://sam.gov/opp/e15097ceaf8c43879c3432b467ec9055/view
Timeline
    Description

    The U.S. Department of State is soliciting quotations for gardening services at the U.S. Consulate in Ho Chi Minh City, Vietnam, under solicitation number PR14949491. The contract will encompass comprehensive landscaping maintenance, including labor, materials, and equipment for tasks such as lawn care, trimming, and pest control, with an initial performance period of 12 months and options for two additional years. This procurement is crucial for maintaining the aesthetic and functional standards of U.S. government facilities abroad. Interested vendors must register for a site visit by November 15, 2024, and submit their bids by December 11, 2024, with inquiries directed to Chau Ly at LyCM1@state.gov or Paily Eapen at eapenp@state.gov.

    Point(s) of Contact
    Chau Ly
    LyCM1@state.gov
    Paily Eapen
    eapenp@state.gov
    Files
    Title
    Posted
    FAR DOSAR clauses - NDAA-2023- with updated Cybersecurity C-SCRM.pdf
    The document outlines clauses applicable to purchase orders and blanket purchase agreements (BPAs) awarded by overseas contracting activities, specifically targeting commercial items. It incorporates numerous Federal Acquisition Regulation (FAR) clauses, covering aspects like the System for Award Management, contractor personnel verification, contract terms, and affirmative procurement measures. A significant emphasis is placed on cybersecurity supply chain risk management, articulating responsibilities for contractors to assess, monitor, and mitigate cybersecurity risks related to covered articles, specifically information and telecommunications technology. Contractors are required to maintain artifacts documenting compliance and submit requested information within defined timeframes, particularly surrounding incidents of cybersecurity breaches. The document also provides detailed instructions for incorporating these clauses into contracts, illustrating a commitment to protecting federal interests as well as promoting small business participation and ethics. By outlining these regulatory requirements, the document emphasizes the necessity of maintaining compliance within government contracting processes, ensuring contractor accountability in critical areas like cybersecurity and social responsibility. This structured approach highlights the government’s aim to safeguard sensitive information while encouraging a fair procurement framework.
    RFQ-PR14949491-Gardening contract for the USC 2025-2027.pdf
    The document outlines a Request for Quotations (RFQ) for gardening services at the U.S. Consulate in Ho Chi Minh City, Vietnam, under solicitation number 19VM7025Q0002. The contract requires comprehensive gardening and landscape maintenance, covering all labor, materials, and equipment necessary for tasks such as lawn care, trimming, pruning, and pest control. The performance period is for 12 months, with options for two additional years. Key points include strict personnel requirements, including health certifications and uniforms, and the need for a qualified supervisor fluent in English. The contractor is responsible for creating a Grounds Maintenance Plan to address local vegetation and climatic conditions while adhering to safety regulations. The document also emphasizes compliance with federal regulations, insurance requirements, and quality assurance procedures to minimize complaints and ensure satisfactory service delivery. Overall, the RFQ establishes clear expectations for maintaining the consulate's landscaping in a professional manner, reflecting the standards of U.S. government facilities.
    SAM.gov Entity Registration - For Vendors.pptx
    The U.S. Department of State's February 2024 presentation provides comprehensive guidance for vendors engaging with the SAM.gov entity registration process, crucial for participating in federal contracts and grants. The document details the registration steps, including creating user accounts, verifying entity information, and addressing common issues. Specific attention is given to international entities, which may include corporations and individuals based outside the U.S. Key components include the shift from the DUNS Unique Entity Identifier (UEI) to the SAM-generated UEI and the implementation of the Entity Validation Service, aimed at ensuring the legitimacy of applicants. The presentation also covers user roles, authentication methods for accessing the site, and the necessity of validating entity details against government databases. Additionally, it addresses potential problems vendors may face, like discrepancies in addresses or documentation requirements. The document lists resources for assistance, emphasizing the importance of accurate and timely registration to avoid delays in eligibility for federal funding opportunities. This streamlined approach aims to bolster vendor participation in government procurement processes, enhancing overall transparency and integrity.
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