VISN 8 Clinical Documentation Improvement (CDI) Pro
ID: VA-25-00012857Type: Sources Sought
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OFTECHNOLOGY ACQUISITION CENTER NJ (36C10B)EATONTOWN, NJ, 07724, USA

NAICS

Other Computer Related Services (541519)

Original Source

https://sam.gov/opp/ffd783df3270406cbc0eb052fead5bc5/view
Timeline
    Description

    The Department of Veterans Affairs is seeking to procure the Nuance Clinical Documentation Improvement (CDI) Pro software through a forthcoming Request for Quotation (RFQ) on the SEWP contract vehicle. The VA has determined that only the CDI Pro software meets its specific requirements, with no viable alternatives identified. This software is crucial for enhancing clinical documentation practices within the VA, ensuring accurate and efficient patient records management. Interested vendors can reach out to Dominic Tanglao at dominic.tanglao@va.gov or 848-377-5213, or Matthew Newell at Matthew.Newell@va.gov or 201-443-7021 for further information.

    Point(s) of Contact
    Jessica Martin
    Jessica.Martin10@va.gov
    Files
    Title
    Posted
    Product Description.docx
    This Product Description (PD) outlines the requirements for the Department of Veterans Affairs (VA) concerning the acquisition of Nuance Clintegrity 360, a software product used for Clinical Documentation Improvement (CDI) within the VA Sunshine Healthcare Network (VISN 8). The document delineates the specific licenses and services needed across various facilities, the terms of service over a base year plus four optional years, and compliance with Section 508 standards ensuring accessibility of information technology. Key requirements include inpatient software licenses, ongoing support packages, consulting services for audits, and educational training for physicians and staff focused on CDI. Additionally, the document emphasizes security and privacy obligations, mandating that all contractors comply with federal standards related to sensitive personal information, including incident reporting and training. The contractor is responsible for delivering all services to various VA medical centers in Florida and Puerto Rico, ensuring compliance with safety, regulatory, and security standards throughout the process. This comprehensive framework illustrates the VA's commitment to enhancing healthcare documentation quality while safeguarding veterans' sensitive information.
    Lifecycle
    Title
    Type
    VISN 8 Clinical Documentation Improvement (CDI) Pro
    Special Notice
    VISN 8 Clinical Documentation Improvement (CDI) Pro
    Currently viewing
    Sources Sought
    Similar Opportunities
    RFI - Clinical Ambient Scribing
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information on a cloud-based ambient scribe solution that utilizes artificial intelligence (AI) to transcribe clinical encounters and generate notes. The proposed system must integrate seamlessly with the VA's Electronic Health Record (EHR) to streamline documentation processes, allowing providers to initiate recording without manual entry of patient information and enabling near real-time generation of draft clinical documentation. This initiative aims to enhance clinical efficiency, support billing coding, reduce alert fatigue, and improve the overall patient experience while alleviating provider burnout. Interested parties are encouraged to submit their responses by November 1, 2024, and can contact Brian N. Ballard at brian.ballard@va.gov or Carey M. Kauzlarich at Carey.Kauzlarich@va.gov for further information.
    7A21--MIM Software Upgrades
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, through the Network Contract Office 1, intends to award a sole-source contract to MIM Software Inc. for software upgrades and support services at the West Roxbury VA Medical Center. This procurement includes a one-year base period with four optional years, aimed at enhancing the software capabilities essential for the medical center's operations. The contract will be negotiated under FAR 6.302-1, which permits engagement with only one responsible source when no other supplies or services can meet the agency's requirements. Interested parties are invited to submit relevant documentation by December 27, 2023, at 3:00 PM EST, to Jerry Choinski at jerry.choinski@va.gov, as this notice serves for market research purposes and does not constitute a request for competitive proposals.
    RFI - Ambient Scribe
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking industry feedback through a Request for Information (RFI) for the development of an AI-driven ambient scribe solution, titled "Ambient Scribe," aimed at enhancing clinical documentation processes within the VA's Electronic Health Record (EHR) systems. The project requires a cloud-based, Commercial-Off-the-Shelf (COTS) solution that can transcribe clinical encounters in real-time, integrate seamlessly with existing EHR workflows, and function effectively in various clinical environments, including those with limited connectivity. This initiative is crucial for improving efficiency in healthcare delivery for over 9 million veterans, addressing provider burnout, and ensuring compliance with federal security standards. Interested parties are encouraged to submit their feedback by January 18, 2025, and can contact Lesa Duran at Lesa.Duran@va.gov or William Milline at William.Milline@va.gov for further information. The anticipated contract value for this multi-year project is estimated at $400 million.
    DA10-- Rauland Responder 5 Application Maintenance and Support Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking responses for maintenance and support services for the Rauland V Nurse Call System, as outlined in their Request for Information (RFI). The procurement aims to gather insights for planning a potential contract that includes annual software support, maintenance, and necessary repairs over a base year and four option years, ensuring compliance with federal information security laws and technical requirements. This initiative is critical for maintaining effective IT systems that support healthcare providers in responding to the needs of veterans, reflecting the VA's commitment to quality care and operational efficiency. Interested vendors must submit their responses by December 31, 2024, with a page limit of ten pages, and can direct inquiries to Contract Specialist Daniel Dinocera at Daniel.Dinocera@va.gov.
    7H20--INTENT TO SOLE SOURCE Software Subscription- Data Innovations Upgrade & Expansion
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, Network Contracting Office 4, intends to pursue a sole source contract for Data Innovations Instrument Manager software licenses and upgrades for the Altoona VA Medical Center. This procurement aims to enhance the capabilities of the existing software, ensuring efficient management of medical data and operations at the facility. The contract will be solicited and negotiated under FAR 13.106-1, allowing for a single source justification, with the selected vendor being Data Innovations, INC, unless other qualified vendors respond. Interested vendors must submit a capability statement by December 23, 2024, at 2:00 PM EST, to the Contract Specialist, Christa Stine, at christa.stine@va.gov, as this notice serves for planning purposes only and does not constitute a request for proposals.
    7H20--DynaCAD 5 Software Connections & License
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is preparing to issue a presolicitation notice for the procurement of DynaCAD 5 software connections and licenses for the James A. Haley Veterans Hospital in Tampa, Florida. This acquisition aims to address the increasing patient needs at the facility and is exclusively set aside for Service Disabled Veteran Owned Small Businesses (SDVOSB). The contract will be awarded on a firm fixed price basis for a one-year term, with a Request for Quote (RFQ) expected to be released on December 27, 2024, and responses due by December 31, 2024. Interested vendors must register in the System for Award Management (SAM) and submit capability statements along with authorization letters from the original manufacturer, with all inquiries directed to Contract Specialist Leonora R. Simmons at leonora.simmons@va.gov or 813-972-7592.
    Veterans Affairs (VA) Veterans Health Administration (VHA) Resuscitation Education Products and Services
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs (VA) is seeking information from qualified vendors for the Resuscitation Education Products and Services (REdI) program, which aims to standardize resuscitation training for over 250,000 clinical and non-clinical employees across the Veterans Health Administration (VHA). The procurement will focus on four primary categories: mobile CPR testing stations and manikins, electronic courseware, digital or print resuscitation education materials, and program management support services. This initiative is critical for enhancing emergency response capabilities and ensuring compliance with federal healthcare regulations, thereby improving the overall competency of VA staff in resuscitation techniques. Interested vendors must submit a comprehensive capability statement by December 23, 2024, and can direct inquiries to Jaime Bennett or Caitlin Ruc via their provided email addresses.
    Management and Room Scheduling Software For VA Puget Sound Health Care System
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking qualified vendors to provide Management and Room Scheduling Software for the VA Puget Sound Health Care System in Washington. The software must enhance space management and operational efficiency by conducting field verification surveys, maintaining architectural drawings, implementing a space management system for room assignments, and developing a mobile-accessible scheduling system. This initiative is vital for the VA's mission to optimize resource management and improve healthcare service delivery. Interested parties can contact Adam Hill at adam.hill3@va.gov or call 360-619-5977 for further details.
    DD01--VAKN COMPASS AND MONITOR CONTROL SYSTEM - RFI
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs is seeking information on a new Uplink Monitor and Control System to replace its aging Crystal Monitor and Control system utilized by the Institute for Learning, Education and Development (ILEAD). The objective is to identify systems that can meet or exceed the existing functionality while ensuring compatibility with legacy ILEAD equipment, which includes various amplifiers, controllers, and receivers. This upgrade is crucial for enhancing the educational satellite services that support the Veterans Health Administration, ensuring operational efficacy and safety within the VA's technological environment. Interested parties must submit their responses by December 30, 2024, to Contract Specialist Haley D. Turner at haley.turner@va.gov, with the anticipated contract being a Firm Fixed-Price arrangement that includes hardware, software, and onsite commissioning services.
    U012--CENSITRAC
    Active
    Veterans Affairs, Department Of
    The Department of Veterans Affairs, specifically the Columbia VA Healthcare System, intends to issue a task order to Censis Technologies, Inc. for the licensing and maintenance of the CensiTrac software and instrument tracking system. This procurement aims to renew existing licenses and provide ongoing support for tracking reusable medical equipment and sterilization data within the VA network, ensuring compatibility with the Veterans Information Systems and Technology Architecture (ViSTA) and Computerized Patient Record System (CPRS). The task order will span a base year and four option years, from May 1, 2025, to April 30, 2031, and will be awarded under FAR Part 13, with a focus on sole-source acquisition unless competitive proposals warrant further consideration. Interested contractors must submit capability statements by December 27, 2024, to Contracting Officer Joseph Locke at joseph.locke@va.gov, and must be registered in the System for Award Management (SAM) to be eligible for award.