F014--Tree Removal
ID: 36C24126Q0088Type: Combined Synopsis/Solicitation
Overview

Buyer

VETERANS AFFAIRS, DEPARTMENT OFVETERANS AFFAIRS, DEPARTMENT OF241-NETWORK CONTRACT OFFICE 01 (36C241)TOGUS, ME, 04330, USA

NAICS

Landscaping Services (561730)

PSC

NATURAL RESOURCES/CONSERVATION- TREE THINNING (F014)

Set Aside

Service-Disabled Veteran-Owned Small Business Set Aside (SDVOSBC)

Original Source

https://sam.gov/workspace/contract/opp/7bd3f228b9d1419d87de59e37c340898/view
Timeline
    Description

    The Department of Veterans Affairs (VA) is seeking qualified vendors to provide tree removal and mulching services for the Togus VA Medical Center located in Augusta, Maine. The procurement includes comprehensive services such as tree removal, stump grinding, chipping, and mulching, with an emphasis on environmentally safe practices, including the treatment of mulch with non-toxic coloring. This contract is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and will consist of a base year with one option year, with a total estimated volume of 25 trees to be removed annually. Interested parties must submit their quotes by January 12, 2026, at 5:00 PM EST, and are encouraged to attend a site visit scheduled for January 7, 2026, to assess the work requirements. For further inquiries, vendors can contact Kenya R. Mitchell at Kenya.Mitchell1@va.gov or by phone at 860-666-6951.

    Point(s) of Contact
    Kenya R MitchellContract Specialist
    (860) 666-6951
    Kenya.Mitchell1@va.gov
    Files
    Title
    Posted
    36C24126Q0088 0001.docx
    The Department of Veterans Affairs (VA) is seeking tree removal and mulching services for the Togus VA Medical Center in Augusta, Maine. This combined synopsis/solicitation, issued as an RFQ, is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 561730. The contractor will be responsible for all aspects of tree removal, stump grinding, chipping, and mulching, including treating mulch with environmentally safe coloring and delivering it to a VA-designated location. The contract will include a base year with one option year. The solicitation has been amended to respond to questions, schedule a site visit for January 7, 2026, and extend the response due date to January 12, 2026, at 5:00 PM Eastern Time. Quotes will be evaluated based on technical capability, past performance, and price, with award going to the responsible vendor offering the most advantageous proposal to the Government.
    36C24126Q0088.docx
    The Department of Veterans Affairs (VA) is seeking Tree Removal Services for the Togus VA Medical Center in Augusta, Maine. This combined synopsis/solicitation is a Request for Quotation (RFQ) set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The services include tree removal, stump grinding to a minimum depth of six inches, chipping or hauling away debris, and mulching with environmentally safe black or brown coloring. The contract will have a base year and one option year. Quotes are due by December 26, 2025, at 5:00 PM EST and should include a firm fixed price quote, a completed Limitation of Subcontracting form, and a proposal outlining technical capabilities. Award will be based on a comparative evaluation of technical merit, past performance, and price, with the most advantageous offer to the Government being selected.
    FAR 52.212-1-Instructions to Offerors Commercial Products and Commercial Services.pdf
    This document, "Attachment 2: Tailored FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES," outlines the specific requirements for submitting quotes for federal government acquisitions, particularly those under Simplified Acquisition Procedures. Effective April 18, 2025, it details instructions for offerors regarding NAICS codes, small business size standards, and quote submission content, including technical descriptions, pricing, warranty terms, and required certifications. Key provisions cover the acceptance period for quotes, submission of product samples, guidelines for multiple quotes, and procedures for late submissions or modifications. It also addresses the government's right to issue purchase orders, including multiple awards, and provides information on accessing required documents and the necessity of a Unique Entity Identifier for most quotes. The document explicitly states that past performance information will not be considered in simplified acquisition procurements and that unsuccessful quoters will not be notified.
    FAR 52.212-2-Evaluation Commercial Products and Commercial Services.pdf
    Attachment 3, Revision 02, outlines the evaluation criteria for commercial products and services, effective April 18, 2025. The government will award a purchase order to the most advantageous, responsible quoter, considering price and other factors. Key evaluation factors include technical merit, past performance, and price. Quotations will be comparatively evaluated per FAR 13.106-2 (b) (3), allowing the government to select a proposal that offers additional benefits beyond minimum requirements, even if not the lowest priced. Technical evaluations assess how well a quotation meets or exceeds requirements, while past performance evaluates a quoter's likelihood of success through various sources like CPARS or customer surveys. Price will be evaluated by summing all line item prices. The government will not accept alternate quotations.
    FAR 852.219-75-Limitation on Subcontracting.pdf
    The VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) outlines requirements for offerors regarding subcontracting limitations for VA contracts. Per 38 U.S.C. 8127(l)(2), offerors certify compliance with specific percentages for subcontracting to firms not certified as Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) or Veteran-Owned Small Businesses (VOSBs). For services, the limit is 50%; for general construction, 85%; and for special trade construction, 75%. The document emphasizes that false certifications can lead to severe penalties, including criminal prosecution and fines. Contractors must provide documentation to the VA upon request to demonstrate compliance. Failure to submit the completed and signed certification with the offer will result in ineligibility for award.
    Questions and Answers.pdf
    This document outlines a series of questions and answers regarding a government Request for Proposal (RFP) for tree removal services. Key aspects covered include an estimated volume of 25 trees for removal in both the base and option years, with work performed on an as-needed and scheduled basis, including emergency removals. The period of performance is year-round, with work typically during VA operating hours unless it's an emergency. The contractor is responsible for utility locates. Mulch produced must be returned to the VA, colored brown, and delivered to a designated on-site location. Detailed weight documentation for removed trees, mulch, and debris, along with before-and-after photographs per work area, are required. Traffic control plans may be necessary depending on the work location. All services, including stump grinding, mulch coloring, and haul-off, are to be included in unit pricing, with payment strictly per task performed. A site visit is scheduled for January 7, 2026, at 9 AM for contractors to assess tree locations. The services also include on-call emergency storm damage clean-up. Trees vary in size (6"-50") and removal methods (direct felling or methodical top-down cutting). Stump grindings will be stored at a designated VA location.
    Lifecycle
    Title
    Type
    F014--Tree Removal
    Currently viewing
    Combined Synopsis/Solicitation
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