WINGS OVER SOLANO AIR SHOW TENTS, TABLES, AND CHAIRS RENTAL
ID: FA442726Q1009Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEPT OF THE AIR FORCEFA4427 60 CONS LGCTRAVIS AFB, CA, 94535-2632, USA

NAICS

All Other Consumer Goods Rental (532289)

PSC

LEASE OR RENTAL OF EQUIPMENT- FURNITURE (W071)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/workspace/contract/opp/5b9115ebb5674046b7ab26d96667ac2a/view
Timeline
    Description

    The Department of Defense, specifically the 60th Contracting Squadron at Travis Air Force Base, is seeking qualified vendors for the rental of tents, tables, chairs, and linens for the 2026 Wings Over Solano Air Show. The procurement requires uniform white tents, tables, and chairs, along with blue or black table linens, to be delivered and installed at designated concrete locations within the air show venue from April 23-26, 2026. This opportunity is crucial for ensuring a well-organized and visually cohesive event, and it is open to small businesses, including various subsets such as Small Disadvantaged Businesses and Service-Disabled Veteran-Owned Small Businesses. Interested vendors must submit their responses, including company details and a capabilities package, via email by January 15, 2026, at 1:00 PM Pacific Time to the designated contacts, SSgt Alexander Love Gaunt and A1C Shepard Hicks.

    Point(s) of Contact
    SSgt Alexander Love Gaunt
    (707) 424-7728
    alexander.love_guant@us.af.mil
    Shepard Hicks
    (707) 424-7753
    shepard.hicks@us.af.mil
    Files
    Title
    Posted
    2026 TAFB Air Show - Tents Tables Chairs SOW Draft.pdf
    This Statement of Work outlines the requirements for contractors to provide, install, set up, tear down, and remove event tents, tables, chairs, and table linens for the 2026 Wings Over Solano Air Show at Travis AFB, CA. The services are required from April 23-26, 2026, with specific delivery and removal timelines. The contractor must supply all necessary personnel, equipment, and materials, adhering to safety regulations and all applicable laws. The document details the types and dimensions of various tents, including a Commanders Tent (40’x80’), Main Venue Entry Tent (40’x40’), STEM Tent (40’x60’), Thunder Bird’s Friends & Family Tent (20’x40’), EFMP Tent (20’x20’), Performer Tent (20’x20’), Recruiters Tent (20’x20’), and two 15’x15’ tents. Also required are twenty cocktail tables with linens, twenty 6ft round table linens, twenty-four 30”x72” table linens, and 774 white folding chairs. Linens must be uniform blue or black, and tables, chairs, and tents must be white. Contractors must comply with base security requirements, including obtaining security badges for employees and providing employee and vehicle information for processing.
    Sources Sought - Tents Tables Chairs.pdf
    The 60th Contracting Squadron at Travis AFB, CA, has issued a Sources Sought notice for the rental of tents, tables, and chairs for the 2026 Wings Over Solano Airshow. This RFI aims to identify businesses, including various small business subsets, capable of providing these items. The requirement specifies uniform white tents, white tables and chairs, and blue or black table linens, to be delivered and installed at pre-designated concrete locations. This is for informational purposes only and does not constitute a Request for Quote or commit the Government to any contract. Interested vendors must submit their business name and address, company representative, business size and type, Cage Code, DUNS Number, applicable NAICS, and a brief capabilities package via email by January 15, 2026, 1:00 PM Pacific Time. All costs associated with responding are the vendor's responsibility.
    Lifecycle
    Title
    Type
    WINGS OVER SOLANO AIR SHOW TENTS, TABLES, AND CHAIRS RENTAL
    Currently viewing
    Sources Sought
    Similar Opportunities
    Luke Air Force Base 2026 Air Show - Off-Base Traffic Barricades
    Dept Of Defense
    The Department of Defense, through the U.S. Air Force, is soliciting quotes for off-base traffic barricades and related services for the Luke Air Force Base 2026 Air Show. The procurement includes setting up traffic barricades, message boards, "No Parking" signs, and pedestrian fencing, with operations scheduled from March 20-22, 2026, and removal by March 22 at 10 PM local time. This project is significant for ensuring effective traffic management during a high-profile event, comparable in scope to a Super Bowl-level occasion. Interested vendors must submit their proposals by January 26, 2026, at 3 PM EST, and the estimated total award amount is $40 million, with a total small business set-aside designation. For further inquiries, vendors can contact 2d Lt Jalen Johnson at jalen.johnson.17@us.af.mil or Jacqueline Aranda at jacqueline.aranda.1@us.af.mil.
    Luke Air Force Base 2026 Air Show - Audio Services
    Dept Of Defense
    The Department of Defense, through the Air Force, is soliciting proposals for audio services for the Luke Air Force Base 2026 Air Show, scheduled for March 20-22, 2026. The contractor will be responsible for providing a comprehensive audio solution, including setup, operation, and teardown, ensuring clear sound coverage across designated areas, including VIP sections and public seating. This procurement is critical for enhancing the event experience, with specific requirements outlined in the Performance Work Statement, including the provision of at least three wireless microphones and adherence to safety and logistical protocols. Interested vendors must submit their quotes by January 12, 2026, at 1500 EST, and should direct inquiries to 2d Lt Jalen Johnson at jalen.johnson.17@us.af.mil or Jacqueline Aranda at jacqueline.aranda.1@us.af.mil. The total contract value is estimated at $40 million, with the award contingent upon the availability of funds.
    Luke Air Force Base 2026 Air Show - Video Screen Services
    Dept Of Defense
    The Department of Defense, through the United States Air Force, is soliciting proposals for video screen services for the Luke Air Force Base 2026 Air Show. The contract requires the vendor to provide and operate large outdoor video screens capable of displaying both pre-recorded and live feeds, with setup scheduled for March 18-19, operations from March 20-22, and removal on March 23, 2026. This event is significant, expecting an audience of 100,000 to 200,000 attendees daily, and the contractor must ensure high visibility and operational uptime of the screens throughout the air show. Interested small businesses must submit their quotes by January 12, 2026, at 1500 EST, and can contact 2d Lt Jalen Johnson or Jacqueline C. Aranda for further information. The estimated contract value is up to $40 million, with funding currently unavailable until the award is made.
    Base Elizabeth City CG Day Tent Rental
    Homeland Security, Department Of
    The Department of Homeland Security, specifically the U.S. Coast Guard, is seeking qualified small businesses to provide tent rental services for the Coast Guard Day event at Base Elizabeth City, North Carolina, scheduled for August 1, 2026. The contractor will be responsible for supplying various tents, including a 40x40 keder tent, a 40x40 pole tent, and additional tents of varying sizes, along with necessary transportation, labor, and equipment for setup and takedown. This procurement is crucial for ensuring the logistical support and infrastructure required for large-scale public events, emphasizing the importance of compliance with specifications and safety standards. Interested vendors must submit their quotes by noon Eastern Time on May 8, 2025, and are encouraged to contact Tami Clark at tami.n.clark@uscg.mil for inquiries, while ensuring they have an active vendor record at SAM.gov and meet the small business size standards prior to the submission deadline.
    Luke Air Force Base 2026 Air Show - Security Scanners
    Dept Of Defense
    The Department of Defense, through the Air Force, is seeking a qualified Event Security Company to provide scanning services for the Luke Air Force Base 2026 Air Show, scheduled for March 20-22, 2026. The contractor will be responsible for screening approximately 150,000 attendees daily using 65 walk-through metal detectors and 45 handheld wands across multiple entry points, ensuring compliance with security protocols and the Luke AFB Air Show Memorandum of Understanding regarding contraband. This contract is set aside for small businesses under the Total Small Business Set-Aside program, with a formal solicitation expected to be posted within seven days of this presolicitation notice. Interested parties can contact 2d Lt Jalen Johnson at jalen.johnson.17@us.af.mil or 623-856-2730 for further details.
    Luke Air Force Base 2026 Air Show - Off-Base Traffic Barricades
    Dept Of Defense
    The Department of Defense, through the Air Force, is seeking a contractor to provide off-base traffic barricades for the 2026 Air Show at Luke Air Force Base in Arizona. The contractor will be responsible for developing and implementing a comprehensive Barrier/Traffic Control Plan, which includes directing visitors to designated parking areas and ensuring compliance with traffic control plans set by local authorities. This contract is a Total Small Business Set-Aside under NAICS Code 532490, with a size standard of $40 million, and the formal solicitation is expected to be posted within 7 days of this presolicitation notice. Interested parties can contact 2d Lt Jalen Johnson at jalen.johnson.17@us.af.mil or 623-856-2730 for further details.
    MiG-17 FighterJet Airshow 2026
    Dept Of Defense
    The Department of Defense, specifically the Department of the Air Force, is seeking to award a contract for the performance of the MiG-17 Fighter Jet at the Airshow 2026, with Fighterjet, Inc. identified as the intended recipient. This procurement is categorized as a Total Small Business Set-Aside, emphasizing the importance of supporting small businesses in government contracting, and falls under the NAICS code 711510, which pertains to Independent Artists, Writers, and Performers. The contract is justified as a single-source procurement due to specific circumstances that preclude competitive bidding, as documented in the Single Source Justification dated April 2021. Interested parties can reach out to Mar Rodriguez at mariadelmar.rodriguezmartinez@us.af.mil or Kishauna Goodman at kishauna.goodman@us.af.mil for further inquiries.
    FY26 NNSY Job Fair Rental Space
    Dept Of Defense
    The Department of Defense, through the Norfolk Naval Shipyard (NNSY), is seeking proposals for the rental of venue space to host a career fair scheduled for February 21, 2026, in Portsmouth or Chesapeake, Virginia. The venue must accommodate between 700 to 1,000 attendees and provide a minimum of 12,000 square feet, including a separate interview area with privacy booths, tables, and chairs, as well as essential amenities such as high-speed Wi-Fi, electrical access, and on-site security personnel. This opportunity is a Total Small Business Set-Aside, with proposals due by January 23, 2026, and will be evaluated based on technical acceptability, past performance, and price. Interested vendors should contact Aletha Nunley at aletha.d.nunley.civ@us.navy.mil or Denise Swain at denise.j.swain.civ@us.navy.mil for further details.
    2026 Offutt AFB Air Show Narrator
    Dept Of Defense
    The Department of Defense, through the 55th Contracting Squadron, is seeking a qualified narrator for the 2026 Offutt Air Force Base "Defenders of Freedom" Air and Space Show, scheduled for August 8 and 9, 2026. The selected contractor must possess a minimum of five years of airshow narration experience, along with expertise in crowd management, event coordination, and media relations, as outlined in the attached Statement of Work. This role is critical for ensuring a professional and engaging presentation during the airshow, which is a significant event for the local community and military engagement. Interested parties are encouraged to submit a capabilities statement to Tyler Imhoff at tyler.imhoff.1@us.af.mil or call 402-294-6005, as this opportunity is part of a total small business set-aside initiative.
    Luke Air Force Base 2026 Air Show - Security Scanners
    Dept Of Defense
    The Department of Defense, through the Department of the Air Force, is soliciting quotes for security scanners for the Luke Air Force Base 2026 Air Show, specifically requiring 65 Evolv Express AI Metal Detectors and 45 security wands. The procurement aims to ensure effective screening and security for approximately 150,000 attendees over the event dates of March 20-22, 2026, with responsibilities including setup, operation, and teardown of equipment, as well as overnight security for off-base equipment. Interested vendors must submit their proposals by January 12, 2026, at 1500 EST, and ensure their quotes remain valid through March 14, 2026. For further inquiries, potential offerors can contact 2d Lt Jalen Johnson at jalen.johnson.17@us.af.mil or Jacqueline Aranda at jacqueline.aranda.1@us.af.mil.