Open Market Solicitation: Firm Fixed-Price, Non-Personal Service Type, Commercial Item Purchase to Provide Service & Maintenance Agreements for the GE Anesthesia Systems at GPA/IHS Service Units at Pine Ridge, Rosebud, and Belcourt. Base + Four (4) OY.
ID: 75H70625Q00049Type: Combined Synopsis/Solicitation
Overview

Buyer

HEALTH AND HUMAN SERVICES, DEPARTMENT OFINDIAN HEALTH SERVICEGREAT PLAINS AREA INDIAN HEALTH SVCABERDEEN, SD, 57401, USA

NAICS

Surgical Appliance and Supplies Manufacturing (339113)

PSC

MEDICAL AND SURGICAL INSTRUMENTS, EQUIPMENT, AND SUPPLIES (6515)

Set Aside

No Set aside used (NONE)

Original Source

https://sam.gov/opp/40ee49afa5b142cb9fddd15c7716d77d/view
Timeline
    Description

    The Great Plains Area Indian Health Service (IHS) is issuing a Request for Quotation (RFQ) 75H70625Q00049 for comprehensive service and maintenance agreements for GE Anesthesia Systems at the Pine Ridge, Rosebud, and Turtle Mountain Service Units. The procurement aims to secure firm-fixed price, non-personal service type contracts that include calibration, preventive maintenance, and mechanical/electrical safety testing, utilizing only new or OEM-certified replacement parts. This contract is critical for ensuring the operational readiness and safety of anesthesia equipment used in surgical departments, with a performance period starting October 1, 2025, and extending through four optional one-year periods. Interested vendors must submit their quotes electronically by August 27, 2025, at 4:30 PM CT, to David Jones at david.jones@ihs.gov, and must be registered with SAM and utilize the Invoice Processing Platform (IPP) for payment processing.

    Point(s) of Contact
    David Jones
    (605) 226-7328
    david.jones@ihs.gov
    Files
    Title
    Posted
    Amdt One 25Q00049 CO.pdf
    Amendment number one (1) to RFQ 75H70625Q00049 by the Aberdeen Area Indian Health Service modifies the solicitation to address vendor questions and clarify details regarding the provision of comprehensive service and maintenance for GE Anesthesia and Gas Module equipment. The solicitation's due date remains August 19, 2025, at 12:00 PM CDT, with a previous inadvertent change on SAM.gov being retracted to revert to the original date. The services are for Surgical/OR Departments in Pine Ridge, Rosebud, and Belcourt Service Units, covering existing equipment with potential for replacement with newer platforms. This is an immediate need for scheduled preventative maintenance and corrective maintenance. The period of performance for all items is from October 1, 2025, to September 30, 2026, with options for four additional 12-month periods (OY 1-4).
    Open Sol Pkg 25Q00049.pdf
    The Great Plains Area Indian Health Service (IHS) is issuing Request for Quotation (RFQ) 75H70625Q00049 for firm-fixed price, non-personal service type, commercial item purchase orders. The primary purpose is to secure comprehensive service and maintenance agreements for GE Anesthesia Systems and associated devices at Pine Ridge Service Unit (SD), Rosebud Service Unit (SD), and Turtle Mountain Service Unit (ND). The contract will have a one-year base period and four one-year option periods. Quotes are due by August 27, 2025, at 4:30 PM CT, and must be submitted electronically to david.jones@ihs.gov. The award basis is Lowest Price Technically Acceptable (LPTA), with an emphasis on new equipment and OEM-certified parts. Contractors must be registered with SAM and utilize the Invoice Processing Platform (IPP) for payments.
    Sol Pkg 25Q00049.pdf
    The Indian Health Service (IHS) has issued Request for Quotation (RFQ) 75H70625Q00049, a combined synopsis/solicitation for comprehensive service and maintenance agreements for GE Anesthesia Systems. This 100% Small Business set-aside, under NAICS code 339113, seeks a Firm-Fixed Price, Non-Personal Service Type contract for a one-year base period with four one-year options. Services include calibration, preventive maintenance, and unscheduled repairs for units at Pine Ridge, Rosebud, and Turtle Mountain Service Units. Quotes, due August 29, 2025, must be all-inclusive, submitted on company letterhead, and detail technical compliance, warranty terms, and pricing. The award will be based on the Lowest Price Technically Acceptable (LPTA) factors, with a single contractor selected. Offerors must be registered in SAM and utilize the Invoice Processing Platform (IPP). All equipment and parts must be new and OEM-warranted, adhering to IPv6 standards and safeguarding requirements for covered contractor information systems.
    Sol Pkg 25Q00049.pdf (orig).pdf
    The Request for Quotation (RFQ) 75H70625Q00049, issued by the Great Plains Area Indian Health Service, seeks proposals for comprehensive service and maintenance agreements for GE Anesthesia Systems. This 100% Small Business Set-Aside (NAICS 339113, 800-employee standard) covers equipment at Pine Ridge, Rosebud, and Turtle Mountain Service Units for a one-year base period with four one-year options. Bidders must provide all-inclusive pricing, new equipment/parts, and comply with various FAR and HHSAR clauses, including those related to information systems safeguarding, telecommunications equipment, and supply chain security. Quotes are due by August 19, 2025, 12:00 pm CT, and will be evaluated based on the Lowest Price Technically Acceptable (LPTA) factors. Questions must be submitted by August 11, 2025. Contractors need a UEI number, TIN, and SAM registration, and will utilize the Invoice Processing Platform (IPP) for payments.
    Sol Pkg 25Q00049.pdf
    This document outlines a Request for Quotation (RFQ) from the Great Plains Area Indian Health Service (IHS) for service and maintenance agreements related to GE anesthesia systems located at facilities in South Dakota and North Dakota. The RFQ specifies that it seeks firm-fixed price proposals, including a one-year initial period with four additional one-year options for renewal. Contractors must ensure compliance with various federal regulations and submit complete technical proposals, including detailed descriptions and pricing. The evaluation will follow a Lowest Price Technically Acceptable (LPTA) approach, emphasizing technical compliance along with competitive pricing. The contractor is required to offer all-inclusive pricing for services, adhering to prescribed maintenance schedules and using only new or original equipment manufacturer (OEM) certified parts. Additionally, the proposal submission and evaluation process is defined, along with requirements for electronic invoicing via the U.S. Treasury's Invoice Processing Platform. Overall, this RFQ illustrates the government's systematic approach to securing necessary medical equipment maintenance for efficient healthcare delivery in the region.
    SOW Rev_Anesthesia.docx
    This contract aims to secure comprehensive service, maintenance, and support for GE anesthesia delivery units and associated devices across multiple facilities within the Great Plains Area Indian Health Service (SD, ND, IA, NE). The scope of work includes firm-fixed price calibration, preventive maintenance, and mechanical/electrical safety testing, utilizing only new or OEM-certified replacement parts. The contractor must provide a service schedule adhering to OEM and statutory intervals, complying with TJC Environment of Care accreditation standards. Unscheduled maintenance, repairs, and emergency callbacks are covered, excluding damage from misuse, neglect, or natural disasters. The contract outlines specific equipment, exclusions for certain supplies and modified equipment, and strict documentation requirements for services performed. The Government reserves the right to verify work and requires qualified, OEM-trained personnel. Payments are made monthly via the U.S. Treasury’s IPP system upon receipt of complete invoices. The contractor is liable for negligence and improper repair, with labor warranted for one year and parts for two years. Federal Acquisition Regulations take precedence in case of conflict with the contractor's terms and conditions, and only the Contracting Officer has the authority to bind or modify the contract.
    SOW Rev_Anesthesia.docx
    The Great Plains Area Indian Health Service is seeking a contractor to provide comprehensive service, maintenance, and support for GE anesthesia delivery units and related devices across multiple facilities in South Dakota, North Dakota, Iowa, and Nebraska. The contract will be a firm-fixed price covering calibration, preventive maintenance, and unscheduled repairs, using only OEM-certified parts. Scheduled maintenance will adhere to intervals prescribed by regulatory bodies, while unscheduled maintenance and telephone support will be available 24/7. Documentation requirements include service tickets and PM checklists for accurate invoicing. The contractor must demonstrate a successful history in similar services and ensure staff qualifications through appropriate training. Additionally, exclusions from the contract cover damages from misuse and responsibilities for certain expendable supplies. The contractor's liability for mishandling and assurance of two-year warranties for parts and one-year for labor are also outlined. All actions affecting the contract must only be authorized by the Contracting Officer. This RFP reflects the government's commitment to ensuring patient and staff safety while maintaining compliance with healthcare regulations.
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