BIS Conference Venue
ID: 134440_24_0003Type: Sources Sought
Overview

Buyer

COMMERCE, DEPARTMENT OFOFFICE OF THE SECRETARYDEPT OF COMMERCE ESOWASHINGTON, DC, 20230, USA

Original Source

https://sam.gov/opp/d8fd703fa1474667b0d0a971e5f5cbc5/view
Timeline
    Description

    The Department of Commerce's Bureau of Industry and Security (BIS) is seeking proposals for a venue to host its Annual Update Conference on Export Controls and Policy, scheduled for March 2025 in the Washington, D.C. area. The procurement includes a five-year contract for a venue that can accommodate extensive meeting and exhibition space, catering, audio-visual services, and virtual capabilities, with specific requirements for meeting rooms, food and beverage services, internet access, and guest accommodations. This conference is significant for facilitating dialogue among industry stakeholders and enhancing compliance with export control regulations, thereby supporting national security and economic interests. Interested vendors must submit capability statements by October 18, 2024, to Omar Mohamed at omohamed@doc.gov, with responses not exceeding ten pages.

    Point(s) of Contact
    Omar Mohamed
    omohamed@doc.gov
    Files
    Title
    Posted
    DRAFT -SOW BIS Conference.pdf
    The Bureau of Industry and Security (BIS) of the Department of Commerce is requesting proposals for a venue to host its Annual Update Conference on Export Controls and Policy, planned for March 2025. This significant event highlights U.S. export controls and provides a platform for exporting companies to engage with government officials. The request encompasses a five-year venue contract, including extensive meeting and exhibition space, catering, audio-visual services, and the ability to accommodate virtual capabilities. The conference will span three main days, plus one for setup and another for breakdown. The facility must be located in the Washington Metropolitan area and provide a considerable amount of contiguous space for various functions. Specific requirements for meeting rooms, food and beverage services, audio-visual equipment, internet access, and guest accommodations are outlined in detail. The contract will also include provisions for security, internet bandwidth, and handling of conference materials. Overall, the event aims to facilitate dialogue among industry stakeholders and enhance compliance with export control regulations, supporting national security and economic interests.
    Sources Sought Notice_BIS Annual Update Conference .pdf
    The Department of Commerce's Office of Acquisition Management has issued a Sources Sought Notice regarding the BIS Annual Update Conference on Export Controls and Policy planned for March 2025 in the Washington, D.C. area. This notice aims to identify potential vendors capable of providing a venue and associated services outlined in a draft Statement of Work (SOW). It is emphasized that this notice is not a Request for Proposal (RFP) and does not obligate the government to contract or to evaluate submitted costs. Interested parties must submit capability statements addressing specific venue requirements, audio-visual services, guest accommodations, and any relevant previous experience along with their federal contracting information. Responses are due by October 18, 2024, and should not exceed ten pages. Confidentiality is highlighted, with the government retaining the right to use non-proprietary information for future solicitations while ensuring that respondents do not submit sensitive data. The notice serves as a preliminary step to gauge interest and capabilities within the industry, potentially leading to a formal solicitation in the future.
    Lifecycle
    Title
    Type
    BIS Conference Venue
    Currently viewing
    Sources Sought
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