Elevator Service
ID: 3003200Type: Sources Sought
Overview

Buyer

DEPT OF DEFENSEDEFENSE FINANCE AND ACCOUNTING SERVICE (DFAS)DEFENSE FINANCE AND ACCOUNTING SVCCOLUMBUS, OH, 432131152, USA

NAICS

Other Building Equipment Contractors (238290)

PSC

MAINT/REPAIR/REBUILD OF EQUIPMENT- SERVICE AND TRADE EQUIPMENT (J035)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Original Source

https://sam.gov/opp/8e11206db1c84555bd11218a7e0ffd2e/view
Timeline
    Description

    The Department of Defense, through the Defense Finance and Accounting Service (DFAS), is seeking qualified contractors to provide maintenance, repair, and emergency services for two hydraulic passenger elevators located at the DFAS-Limestone facility in Limestone, Maine. The procurement aims to ensure comprehensive elevator maintenance, including preventative, predictive, and emergency services, while adhering to safety regulations and manufacturers' specifications. This contract is crucial for maintaining operational integrity and safety standards within government facilities, with a performance period consisting of a one-year base period and four additional one-year options, anticipated to commence on July 1, 2025. Interested contractors must submit their responses, including a Contractor Capability Survey, capability statements, and pricing estimates, to the designated contacts by April 30, 2025, at 12:00 PM EST.

    Files
    Title
    Posted
    A03 SOW.pdf
    The Defense Finance and Accounting Service (DFAS) Limestone requires a contractor to perform comprehensive elevator maintenance services for Building 3502 in Limestone, Maine. The contractor is responsible for preventative, predictive, and emergency maintenance, adhering to all safety regulations and manufacturers' specifications. The scope includes monthly systematic inspections, repairs of machinery due to ordinary wear, and emergency repairs within specified timeframes. All work necessitates documentation through signed service tickets and requires coordination with the Contracting Officer Representative (COR). Additionally, contractors must ensure they meet stringent security requirements, including personnel background checks and compliance with environmental regulations. Proper disposal of materials and maintenance of a safe working environment are emphasized, alongside adherence to OSHA guidelines during maintenance activities. This RFP underscores DFAS’s focus on operational integrity and safety standards in government projects while maintaining compliance with federal regulations.
    Contractor Capability Survey.docx
    The Contractor Capability Survey by the Defense Finance and Accounting Service (DFAS) focuses on evaluating potential contractors for elevator services. The survey collects essential business information, including the company’s contact details, GSA Schedule Contract status, and ownership type. Key assessment questions gauge the contractor's ability to fulfill Statement of Work (SOW) requirements, particularly regarding the maintenance and repair of specified hydraulic passenger elevators. Contractors must demonstrate familiarity with current safety regulations and provide pricing estimates, along with recent relevant experience, detailing past performance, contract values, and scopes of work. Additionally, space for feedback on the SOW is incorporated. This survey is a critical step in the process of securing federal contracts by ensuring that only qualified entities are considered for the elevator maintenance and repair services outlined in the RFP.
    Contractor Capability Survey.pdf
    The Contractor Capability Survey by the Defense Finance and Accounting Service (DFAS) focuses on evaluating potential contractors for elevator services. The survey collects essential business information, including the company’s contact details, GSA Schedule Contract status, and ownership type. Key assessment questions gauge the contractor's ability to fulfill Statement of Work (SOW) requirements, particularly regarding the maintenance and repair of specified hydraulic passenger elevators. Contractors must demonstrate familiarity with current safety regulations and provide pricing estimates, along with recent relevant experience, detailing past performance, contract values, and scopes of work. Additionally, space for feedback on the SOW is incorporated. This survey is a critical step in the process of securing federal contracts by ensuring that only qualified entities are considered for the elevator maintenance and repair services outlined in the RFP.
    SAM Sources Sought Notice.pdf
    The Defense Finance and Accounting Service (DFAS) has issued a Notice of Sources Sought to explore market options for the maintenance, repair, and emergency services of two Hydraulic Passenger Elevators located at DFAS-Limestone, Maine. Interested contractors are encouraged to submit a Contractor Capability Survey, Capability Statements limited to three pages, and firm fixed price quotes by April 24, 2025. The submission must include essential company information, experience related to elevator services, and how the requirements will be met. The notice emphasizes that responses are for market research purposes only and not a formal solicitation. The DFAS aims to involve various business sectors, including small and veteran-owned businesses, and encourages broad participation. The point of contact for this initiative is Patty Pennington, Contracting Specialist, and the Contracting Officer is Terri Davis. This effort reflects the DFAS's commitment to find reliable and qualified service providers for vital elevator maintenance in government facilities.
    Lifecycle
    Title
    Type
    Elevator Service
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    Sources Sought
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